East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of July 5, 2018
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on July 5, 2018 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

¨

¨

¨

 

Councilman David Lys

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Jeffrey Bragman

¨

¨

¨

 

Supervisor Peter Van Scoyoc

¨

¨

¨

 

II.              Public Hearings

1.              Notice of Public Hearing to Consider Amending Town Code Chapter 240 (Vehicles and Traffic), Section 240-68 ("Schedule XVIII: Time Limit Parking") to Add 30 Minute Parking Spaces at Amagansett Parking Lot and 72 Hour Parking Restrictions at Amagansett Train Station

III.              Public Portion

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2018-786

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

Warrant No. 7A - Approval of Claims - $3,174,355.60 Utility Warrant 7A - $19,182.23

 

RESOLVED, that Claims on Warrant No. 7A, in the amount of $3,174,355.60 were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it

 

FURTHER RESOLVED, that Claims on Utility Warrant No. 7A, in the amount of $19,182.23 were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2018-787

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Budget Modification - Parks

 

Resolved, that at the request of the Department Head the Budget Office is directed to make the following modification to the 2018 Parks Dept. Operating Budget:

 

From A7180-54550 (Repairs) $1,500 to A7180-52600 (Equipment) for AED pads

 

RESOLUTION:              2018-788

CATEGORY:                            Amendment

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Amend Resolution 2018-724

 

WHEREAS, Sonia Guazhambo was appointed to part time clerk typist in the Town Clerk's office on resolution 2018-724, and,

 

WHEREAS, Sonia Guazhambo is now appointed to part time clerk typist in the Human Services Department, and, now therefore be it

 

RESOLVED, that Sonia Guazhambo be and is hereby appointed part time clerk typist in the Human Services Department at an hourly salary of $17.804 to be paid biweekly from budget account A8989-51200, upon proper submission of time records, effective retroactive to July 2, 2018.

 

RESOLUTION:              2018-789

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Full Time Cook in Human Services-Debra Kulp

 

WHEREAS, Debra Kulp meets the Suffolk County Department of Civil Service's minimum qualifications for the position of cook, and,

 

WHEREAS, in accordance with the CSEA requirements the position of full time cook has been posted, #2018-20, from 6/12/2018 through 6/25/2018, and now, therefore, be it

 

RESOLVED, that Debra Kulp be and is hereby appointed full time cook in the Human Services Department at an hourly rate of $22.9647 (Grade 13, Off Step), $47,766.576 annually, for a 40 hour work week, to be paid biweekly from budget account A6772-51100, upon proper submission of time records, effective retroactive to June 24, 2018.

 

RESOLUTION:              2018-790

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Regrade Senior Neighborhood Aide-Amend Schedule A

 

WHEREAS, Diane Patrizio, Department Head of Human Services, has requested that the title of Senior Neighborhood Aide be moved from Grade 11 to Grade 14 in the CSEA Schedule A, and,

 

WHEREAS, the Finance Department performed a fiscal impact analysis and it was determined there are funds available to support the regrade of this title, and

 

WHEREAS, the CSEA President has been notified of the decision to amend the Schedule A, and,

 

WHEREAS, the Supervisor supports this regrade, and, now, therefore be it

 

RESOLVED, that the CSEA Schedule A be and is hereby amended to regrade the title of Senior Neighborhood Aide to Grade 14 effective July 1, 2018.

 

RESOLUTION:              2018-791

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Regrade Homemaker Title-Amend Schedule A

 

WHEREAS, Diane Patrizio, Department Head of Human Services, has requested that the title of homemaker be moved from Grade 9 to Grade 12 on the CSEA Schedule A, and,

 

WHEREAS, the Finance Department performed a fiscal impact analysis and it was determined there are funds available to support the regrade of this title, and

 

WHEREAS, the CSEA President has been notified of the decision to amend the Schedule A, and,

 

WHEREAS, the Supervisor supports this regrade, and, now, therefore be it

 

RESOLVED, that the CSEA Schedule A be and is hereby amended to list the title of Homemaker in Grade 12 effective July 1, 2018, and, be it further

 

RESOLVED, that the following homemakers will be moved to Grade 12 at the step, hourly rates, annual salaries, hours and budget lines listed below:

 

Kahealani Dedona -Step 3       $18.899 hr      $34,396.18      35 hours    A8989-51100 

 

Holly Miller-                    Off Step     $21.6216 hr    $39,351.312     35 hours    A8989-51100

 

Celina Sizse                    Step 1       $18.162 hr      $33,054.89      35 hours     A8989-51100

 

RESOLUTION:              2018-792

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Lifeguards - July B

 

RESOLVED, the following people be and are hereby appointed to the listed titles and rates in the Parks Department to be paid bi-weekly from budget account A7180-51200 upon proper submission of time records. Effective retroactive June 21, 2018 through September 17, 2018.

 

Leah Hatch                            Bay Lifeguard                            $14.00/hr

Maggie Dowker              Ocean Lifeguard              $14.50/hr

 

RESOLUTION:              2018-793

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Title and Rate Change for Lifeguards in the Parks Department

 

RESOLVED, the following employees be and are hereby changed to the listed titles, rates and budget accounts, effective retroactive May 18, 2018 through September 17, 2018.

 

James McCann                             Sr. Lieutenant Lifeguard              $16.50/hr              A7180-51200

 

Craig Thomas Brierley                            Captain Lifeguard                            $17.50/hr              A7180-51200

 

RESOLUTION:              2018-794

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Laborers in the Parks Department

 

RESOLVED, the following employees be and are hereby appointed to the title of laborer in the Parks Department at an hourly rate of $14.755 to be paid biweekly from budget account A7110-51200 upon proper submission of time records, effective July 6, 2018 through September 17, 2018.

 

Steven Amay

Jacob Ostroff

Tommy Pulido

Cody Bezudek

 

RESOLUTION:              2018-795

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Bid - EH18-032 Playhouse Windscreen Door Replacement - Essemce Enterprises Inc.

 

WHEREAS, the Town Board did solicit bids for the Playhouse Windscreen Door Replacement, EH18-032; and

 

WHEREAS, the bid of Essemce was the lowest qualified bid received for said work. meeting the bid specifications and being in proper form; and

 

WHEREAS, the Town's Engineer Thomas Talmage and Jeanne Carroza, CPPB, Senior Purchasing Agent have reviewed the bids submitted and recommend the award of the contract to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the bid of Essemce Enterprises Inc., in the amount of $18,400.00 from Fund #HA1620-52010-16060, for the Playhouse Windscreen Door Replacement is hereby accepted; and the Supervisor is hereby authorized to enter into a contract with said contractor for the service in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Fund Line #HA1620-52010-16060 for total amount of $18,400.00

 

B.              COUNCILMAN LYS

 

RESOLUTION:              2018-796

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-038 - Algae Culture System for Aquaculture Bid Available 7/5/18 - Bid Due 7/26/18

 

WHEREAS, the Town of East Hampton wishes to purchase equipment and/or supplies in excess of $20,000.00; and

 

WHEREAS, pursuant to GML 103 all purchases of similar equipment and supplies that will exceed $20,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, per the request of the Aquaculture Department, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                               NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, 159 Pantigo Road, East Hampton, New York on July 26, 2018 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                                            Algae Culture System for Aquaculture

 

Specifications are available at the Purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning Thursday, July 5, 2018.  These specifications have met with the approval of the Purchasing Department.

 

The Contractor shall make good faith efforts to achieve the goals for minority and female (MWBE) workforce participation at a rate of 30%. Each proposal must be submitted in a sealed envelope clearly marked "Algae Culture System for Aquaculture."

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted below, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                                          Opening Date                           

 

EH18-038              Algae Culture System for Aquaculture                            July 26, 2018                                                                                                                             

                                                                                   

                                                       

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-797

CATEGORY:                            Budget

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Bookkeeping

Budget Modification - Highway Department

 

Resolved, that at the request of the Superintendent of Highways the Budget Office is directed to make the following modification to the 2018 Operating Budget for radio items:

 

From DB5110-54740 (Road Surfacing Material) $30,000 to DB5130-52400 (Radio/Communication)

 

RESOLUTION:              2018-798

CATEGORY:                            Budget

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Bookkeeping

Amend Budget for Sanitation Dental/Optical Insurance

 

Resolved,  due to recent retirements, the funds for retiree dental insurance need to be reallocate to the proper account and  the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line:  SR8160 59060 Health Insurance   in the amount of  $ 3,500.00

 

 

To:

 

Budget Line:  SR9000 59090  Dental Insurance        in the amount of  $ 3,500.00

Financial Impact:

Budget Neutral - transfer within the budget lines 3500.00

 

 

RESOLUTION:              2018-799

CATEGORY:                            Approvals

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Supervisor

Authorize Payment - Seery Systems Group December 2017 Invoice

 

WHEREAS, it has been determined by the Purchasing Department and verified by the Clerk's Office that Invoice #2452 dated December 1, 2017 from Seery Systems Group, Inc. in the amount of $675.03 has not been paid to date; and

 

WHEREAS, it was established by Resolution 2018-775 that Seery Systems be paid from budget line A1410-54500 for the 2018 fiscal year; therefore be it

 

RESOLVED, the Town Board hereby approves payment of the 2017 Seery Systems Invoice #2452 in the amount of $675.03 from budget line A1410-54500.

 

RESOLUTION:              2018-800

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Police Department

Authorize Payment Priority Dispatch Past Due Invoices

 

WHEREAS, it has been ascertained by the Police Department records and verified by the Town Clerk's Office, that past due invoices for Training were never paid to Priority Dispatch; now, therefore be it

 

RESOLVED, the Town will pay the outstanding past due invoices in the amount of $430.00, payable from Budget Account #B3120.54231 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

Financial Impact:

$430.00

 

 

RESOLUTION:              2018-801

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Police Department

Reimbursement for Food Three Mile Harbor Fireworks 2018

 

Resolved, that the Budget Office is instructed to pay reimbursement requests for food provided to various law enforcement and public safety workers at the Clam Shell Foundation Three Mile Harbor Fireworks for 2018 from Budget Account A3125-54100 said reimbursement not to exceed $750.00.

Financial Impact:

$750.00

 

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2018-802

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Haak Grant of Scenic Easement Schedule Public Hearing and Notice of Public Hearing

 

              Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, on Thursday, July 19, 2018, at 6:30 p.m. or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following grant of a scenic and conservation easement to the Town of East Hampton:

 

GRANTOR:  Christopher Haak

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: April 21, 2018

LOCATION:              81 Northwest Landing Road, East Hampton

                            SCTM #300-90-3-13

REVIEWING AGENCY:               Zoning Board of Appeals;

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 12, 2018 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

              PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, Thursday, July 19, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard, concerning the following grant of scenic and conservation easement to the Town of East Hampton:

 

GRANTOR:  Christopher Haak

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: April 21, 2018

LOCATION:              81 Northwest Landing Road, East Hampton

                            SCTM #300-90-3-13

REVIEWING AGENCY:               Zoning Board of Appeals

 

RESOLUTION:              2018-803

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

RENCO Properties, Inc. Grant of Large Lot Scenic Easement Schedule Public Hearing and Notice of Public Hearing

 

              Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, on Thursday, July 19, 2018 at 6:30 p.m. or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following grant of a large lot scenic easement                   to the Town of East Hampton:

 

GRANTOR: RENCO Properties, Inc., by Gene Kinsella, President

TYPE OF EASEMENT: Large Lot Scenic Easement

DATE OF EASEMENT: June 5, 2018

LOCATION:              64 Edwards Avenue, East Hampton

                            SCTM #300-167-4-1

REVIEWING AGENCY: Planning Board              ;

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 12, 2018 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

              PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, Thursday, July 19, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard, concerning the following grant of scenic and conservation easement to the Town of East Hampton:

 

GRANTOR: RENCO Properties, Inc., by Gene Kinsella, President

TYPE OF EASEMENT: Large Lot Scenic Easement

DATE OF EASEMENT: June 5, 2018

LOCATION:              64 Edwards Avenue, East Hampton

                            SCTM #300-167-4-1

REVIEWING AGENCY: Planning Board              ;

 

RESOLUTION:              2018-804

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

NOPH to Accept Scenic, Conservation and Trail Easement  - Cross Hwy (Adj. SCTM# 300-151-1-12 and 151-2-3)

 

              WHEREAS, the owner of property described as SCTM #0300-151-1-12 and 151-2-3 has offered to the Town a Scenic, Conservation and Trail Easement to memorialize the location of a portion of the Paumanock Path trail located within the bed of an unopened portion of Cross Highway, Amagansett; and

 

              WHEREAS, the Property Owner has also requested the Town permit the abandonment of the unopened road so that the same can be merged into their adjoining property, creating a single lot, subject to the trail easement; and

 

              WHEREAS, the Property Owner has provided a certification from a title company confirming their ownership of the land underlying the unopened road, and has advised that they have located no deed of dedication to the Town, but the Town Highway book from the early 1900s includes reference to the road in an order laying out Town Highways, and the Town Board agrees to release the unopened roadway to the Property Owner to remove any cloud on title, upon the condition that the Property Owner provide to the Town an executed and recordable Scenic, Conservation and Trail easement in a form substantially identical to the standard easement utilized by the Town for such purposes, to be recorded upon the Town Assessor's approval of and recording of the abandonment of the unopened portion of Cross Highway; and

 

              WHEREAS, the East Hampton Trails Preservation Society has advised, by letter dated May 11, 2018 that the East Hampton Trails Preservation Committee has no objection to the proposed abandonment of the unopened road, provided the Town is assured the trail will be protected by the easement; now, therefore, be it

 

              RESOLVED, the Town Clerk shall publish the following Notice of Public Hearing in the July12, 2018 edition of the East Hampton Star:

 

 

                                                        NOTICE OF PUBLIC HEARING

 

PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York on August 2, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard, ,to consider the acceptance of the proposed Scenic, Conservation and Trail easement as set forth below, and to consider the release of any interest in the unopened portion of Cross Highway, located between SCTM #0300-151-1-12 and 151-2-3.. Any persons wishing to be heard concerning the proposed release of any interest of the Town in the unopened portion of Cross Highway, and the acceptance of the proposed grant to a Scenic, Conservation and Trail Easement to the Town of East Hampton, may do so in person, or by agent, and by mail address to the Town Clerk and received prior to the date and time of hearing.

 

 

GRANTOR:                             Galaxy Group Investments LLC

TYPE OF EASEMENT: Scenic, Conservation and Trail Easement

DATE OF EASEMENT: June   , 2018

LOCATION:                            Cross Highway, Amagansett

                                          SCTM #300-151-1-12 and 151-2-3

REVIEWING AGENCY:               Town Board

Financial Impact:

None.

 

 

RESOLUTION:              2018-805

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Budget Modification - Town Board

 

Resolved, at the request of the Town Board Secretary the Budget Office is directed to make the following modification to the Town Board 2018 Operating Budget:

 

From A1990-54980 (Contingency) $1,000 to A1010-54100 (Office Expense)

 

RESOLUTION:              2018-806

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Michael Baker Work Authorization #18 -HTO

 

WHEREAS pursuant to Resolution 2014-1082, the Town authorized and entered a contract with Michael Baker International to provide for Engineering and Consulting Services for the East Hampton Airport; and,

 

WHEREAS, the Town requires professional aviation design services related t0 airfield marking and crack sealing at the East Hampton Town Airport; and

 

WHEREAS, Michael Baker International has submitted a proposal to provide the required professional services at a cost not to exceed $37,750.00, as set forth in their proposal entitled "Work Authorization #18" dated 05/21/2018; now, therefore be it

 

RESOLVED, that the Town Board hereby authorizes the Supervisor to execute Work Authorization #18, to provide professional aviation design services related t0 airfield marking and crack sealing at the East Hampton Town Airport, as set forth in Michael Baker's proposal dated 05/21/2018; and, be it further

 

RESOLVED, that this authorization shall be funded from Airport account HA5610-52104-15054.

 

RESOLUTION:              2018-807

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Accept Bid #EH18-033- Camp Hero Wastewater System Operation & Maintenance Service 2018 Re-Bid - Clear River Environmental Corp.

 

WHEREAS, the Town Board solicited a bid for Camp Hero Wastewater System Operation & Maintenance Service 2018 Re-Bid, Bid No. EH18-033; and

 

WHEREAS, the bid of Clear River Environmental Corp. for Items #2 (Non-emergency Repair @ $275.00/hr), #3 (Emergency Repair @ $375.00/hr), + a lump sum of $2,000.00 to be billed quarterly, was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by Pio Lombardo, Lombardo Associates, Inc. and Jeanne Carroza, CPPB the Town's Senior Purchasing Agent; and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute any and all documents necessary to effectuate said contract for the Camp Hero Wastewater System Operation & Maintenance Service 2018 Re-Bid; now, therefore be it

 

RESOLVED, that the bid of Clear River Environmental Corp., for Items #2 (Non-emergency Repair @ $275.00/hr), #3 (Emergency Repair @ $375.00/hr), + a lump sum of @2,000.00 to be billed quarterly, from Fund #SS1-8130-54550 is hereby accepted, and the Senior Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Fund #SS1-8130-54550  for Items #2 (Non-emergency Repair @ $275.00/hr), #3 (Emergency Repair @ $375.00/hr) + a lump sum of $2000.00 to be billed quarterly

 

 

RESOLUTION:              2018-808

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Housing

Extend Contract Pio Lombardo

 

WHEREAS, pursuant to Resolution No. 2013-318, adopted April 4, 2013, the Town of East Hampton entered into a contract with Lombardo Associates, Inc. for professional services, specifically engineering consulting services, pursuant to a Request For Proposals ("RFP") issued for the preparation of a Town Wide Comprehensive Wastewater Management Plan, Scavenger Waste Management Plan and Water Quality Monitoring Plan Services; and

 

WHEREAS, contractually authorized changes to the scope of services required were prepared resulting in requirements for additional professional services, consisting of (17) prior change orders having been approved by the Town, which have increased the total costs of the Contract to $532,714.07; and

 

WHEREAS, Change Order #18 has been proposed, to provide additional professional services related to the Camp Hero Wastewater Management System, to provide for inspection services, grass cutting and engineering oversight of O & M activities and diagnostic analysis of operational problems through December 31 of 2018, at an additional cost of $8959.00, as set forth in the Consultant's proposal dated June 6, 2018 as modified and prorated by memo dated 7/3/2018 from Director of Housing; now, therefore, be it

 

RESOLVED that Supervisor is hereby authorized to execute the submitted change order #18 on behalf of the Town of East Hampton, which Change Order will increase the total contract cost by $9,486.00, for a total contract amount of $541,673.07.

D.              COUNCILMAN BRAGMAN

 

RESOLUTION:              2018-809

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Provisional Appointment - Keilyn Clark to Justice Court Clerk Spanish Speaking

 

WHEREAS, Suffolk County Department of Civil Service has given an examination for the title of justice court clerk, Spanish speaking, and the Town Board has requested and has been notified that no eligible list is in existence for the above mentioned title, and

             

WHEREAS, the Town of East Hampton has requested and received permission to fill the position of justice court clerk, Spanish speaking on a provisional basis, and

 

WHEREAS, in accordance with the CSEA contract the position, Internal Posting number 2018-22, has been posted from June 19,2018 through July 2, 2018 and Keilyn Clark meets the required qualifications for the position, and, now therefore be it

 

RESOLVED, that Keilyn Clark be and she is hereby appointed on a provisional basis to the full-time position of justice court clerk, Spanish speaking, in the Justice Court at the hourly rate of $21.865 (Grade 19 - Starting Step), $39,794.30 annually,  for a 35 hour work week, payable biweekly from budget account #A1110-51100; said appointment to take effect July 9, 2018.

Financial Impact:

None - Budget Approved.

 

 

RESOLUTION:              2018-810

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Provisional Appointment to Justice Court Clerk-Cindy Arkinson

 

WHEREAS, Suffolk County Department of Civil Service has given an examination for the title of justice court clerk and the Town Board has requested and been notified that no eligible list is in existence for the above mentioned title, and

             

WHEREAS, the Town of East Hampton has requested and received permission to fill the position of justice court clerk on a provisional basis, and

 

WHEREAS, in accordance with the CSEA contract the position has been posted, number 2018-21, from June 19, 2018 through July 2, 2018 and Cindy Arkinson meets the required qualifications for the position, now, therefore be it

 

RESOLVED, that Cindy Arkinson be and she is hereby appointed on a provisional basis to the full-time position of justice court clerk at the hourly rate of $20.956, (Grade 18, Starting Step) and an annual salary of $38,139.92, for a 35 hour work payable biweekly from budget account A1110-51100, upon proper submission of time records, effective July 16, 2018.

 

RESOLUTION:              2018-811

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Add Justice Court Clerk - Spanish Speaking Title to the CSEA Schedule A

 

RESOLVED, that the title of Justice Court Clerk, Spanish Speaking, be added to the 2018 CSEA Schedule A at Grade 19 with a starting salary of $21.865 and the scheduling options of 30, 35 or 40 hour per week, effective July 1, 2018.

 

RESOLUTION:              2018-812

CATEGORY:                            Budget

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Bookkeeping

Budget Modification - Assessors

 

Resolved, at the request of the Chair of Assessors the Budget Office is directed to make the following modification to the 2018 operating budget:

 

From A1355-54500 (Subcontractors) $400 to A1355-54100 (Office Expense)

 

RESOLUTION:              2018-813

CATEGORY:                            Permits - Gatherings

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Clerk

Approval of Various Special Event Permits

 

RESOLVED, that the following gathering permits are hereby approved with the conditions agreed upon by the reviewing committee:

 

David Lys                            Weekend Warrior Tours & Outfitters                            7/1 - 9/30/2018

 

John Ryan, Sr.              EH Junior Lifeguard Tournament                            8/4 - 8/5/2018

 

East End Dis. Assoc   Surfer's Healing                                                        9/14/2018

 

Ann Clairmont                            Wedding                                                                      9/08/2018

 

Montauk Historical               Music at the Lighthouse                                          8/25/2018

 

Melet, Robert                            9th Annual Summer Art Event                            7/14/2018

 

RESOLUTION:              2018-814

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Board

Approve Aquatic Weed Harvester Boat Use at Georgica Pond for the Removal of Macroalgea

 

WHEREAS, the impairment of the water quality of Georgica Pond has the potential to create threats to   human health and the continued viability of the fragile eco-systems of  the pond, and the threats include the continued growth of blue-green algae promoted by the presence of nitrogen and phosphorus in the pond;  and

 

WHEREAS, there is a need to survey the existing populations of blue crab and other fish in the pond in part to establish baseline knowledge of the health of the eco-systems and the nature of the populations supported thereby; and

 

WHEREAS,   Dr. Christopher Gobler, previously received a Department of Environmental Conservation (DEC) permit for a pilot scientific project to harvest macro-algae within the pond to assess the impacts of this activity in suppressing the growth of harmful blue green algae blooms, and the permit was further conditioned upon reporting and inventorying of  any inadvertent  “by-catch”  of existing populations supported by the pond eco-system, and further conditioned upon a requirement that any “by-catch”  be categorized and released; and

 

WHEREAS, the Town of East Hampton Trustees and the Town of East Hampton previously agreed to permit the use of an H5-200 Aquatic Marine Harvester,  from May, 2017 to August 2017,   to operate upon Georgica Pond five days per week, Monday through Friday to harvest macro-algae for a total of 7.5 hours per day; and to operate an aluminum skiff of less than 10 HP for pre and post harvesting monitoring; and

 

WHEREAS, the Town of East Hampton Natural Resources Department, Planning Department and the DEC are in agreement that there is a need for the development and thorough review of a comprehensive management program for Georgica Pond, which review should be undertaken in full compliance the requirements of the New York State Environmental Quality Review Act (SEQRA) before the beginning of the summer season, 2019, for the purposes of deciding upon a multi-faceted approach to protect the Georgica Pond eco-system; and

 

WHEREAS,   conditioned upon the development of a comprehensive management program as described above, and upon the continued compliance with the DEC permit, now therefore

 

              BE IT RESOLVED, the Friends of Georgica Pond Foundation, Inc., shall be permitted to use an H5-200 Aquatic Marine Harvester  to harvest macro-algae from July, 2018, through September 15, 2018 in accordance with  the existing DEC permit, and to operate a less than 10 HP aluminum skiff for pre and post project monitoring and surveying blue crab and fish populations from July, 2018, through September 30, 2018.

E.              SUPERVISOR VAN SCOYOC

 

RESOLUTION:              2018-815

CATEGORY:                            Bond SEQRA

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

SEQRA Determination - Upgrade to Town's Communications System

 

WHEREAS, the Town Board has before it for consideration on July 5, 2018 a Bond Resolution for funding for the upgrade of radio equipment for the Town's communication system to a 700MHZ system, which includes the planning and design of additional structural improvements to be constructed; and

 

WHEREAS, pursuant to the provisions of the New York State Environmental Quality Review Act (SEQRA) and Chapter 128 of the East Hampton Town Code, the proposed upgrades,  together with the design and engineering of any proposed structural improvements to be constructed (i.e. expansion of or replacement of existing communications tower), are a Type II action, and any expansion or installation of additional structural improvements, once designed, will be subject to further and full review under SEQRA prior to the Board's approval of the same; now, therefore, be it

 

RESOLVED, that the Town Board finds the upgrade to the Town's upgrade of radio equipment for the Town's communication system to a 700 MHZ system, exclusive of approval of the construction of additional structural improvements, which shall be reviewed upon completion of their design and prior to approval of the same, are classified as a Type II action under SEQRA and Chapter 128 of the Town Code, and as such no environmental analysis of the proposed project is required.

 

RESOLUTION:              2018-816

CATEGORY:                            Public Hearing

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Notice of Public Hearing to Consider an Intermunicipal Municipal Agreement with East Hampton Village for Fire Substation

 

WHEREAS, the Town is the owner of premises at Old Northwest Road, East Hampton, SCTM 0300-135-2-15.2 & 19; and

 

WHEREAS, East Hampton Village has expressed an interest in leasing a portion of the property consisting of approximately 200 ft. x 150 ft. for purposes of constructing a fire station at the site; and

 

WHEREAS, the Town is considering the lease of the premises at a nominal cost to the Village of not more than $20.00 per term, for a term of at least twenty (20) years with possible options to renew the same; and

 

WHEREAS, the Town Board is interested in hearing the comments of area residents and concerned parties relating to the proposed lease and the use of the premises for purposes of constructing a fire station; now, therefore

 

BE IT HEREBY RESOLVED, that the Town Board hereby directs that a public hearing shall be held on Thursday, July 19, 2018 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against

                                                        NOTICE OF PUBLIC HEARING

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton will hold a public hearing at Town Hall, 159 Pantigo Road, East Hampton, New York, On Thursday, July 19, 2018 at 6:30 p.m., or as soon thereafter as this matter may be heard, to consider comments of all persons regarding a proposed lease to the Village of East Hampton of a portion of property at Old Northwest Road, said premises being described as a part of SCTM 0300-135-2-15.2 & 19 consisting of an area of approximately 200 ft. X 150 ft., for a term of twenty (20) years and at a nominal cost of twenty (20) dollars, for purposes of constructing a fire station upon the property.

 

              Any person wishing to address the Town Board with regard to the above may do so in person, by agent, or in writing received by the Town Clerk at 159 Pantigo Road, East Hampton New York 11937 on or before the date and time of hearing set forth above.

 

 

                                                                                                  BY ORDER OF THE TOWN BOARD

                                                                                                  TOWN OF EAST HAMPTON

 

RESOLUTION:              2018-817

CATEGORY:                            Bond SEQRA

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

SEQRA Bond Resolution- Security Cameras

 

WHEREAS, the Town Board has before it for consideration on July 5, 2018, a bond resolution for the funding of capital projects for the acquisition and installation of security cameras for use at Town Hall ; and

 

WHEREAS, the proposed projects are deemed  Type II actions under the New York State Environmental Quality Review Act (SEQRA) and Chapter 128 of the Town Code; now therefore be it

 

RESOLVED, that the Town Board finds that the project for the acquisition and installation of security cameras for use at Town Hall are classified as a Type II Actions under SEQRA pursuant to 6 NYCRR Part 617.5(c)(2) & (25), and as such, no further environmental analysis is required.

 

RESOLUTION:              2018-818

CATEGORY:                            Bond

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Clerk

$80,000 Security Cameras and Related Equipment Town Hall

 

BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, SUFFOLK COUNTY, NEW YORK, ADOPTED JULY 5, 2018, AUTHORIZING THE ACQUISITION AND INSTALLATION OF SECURITY CAMERAS AND RELATED EQUIPMENT AT TOWN HALL (THE “PROJECT”), STATING THE ESTIMATED MAXIMUM COST THEREOF IS $105,000, APPROPRIATING $80,000 IN ADDITION TO THE $25,000 HERETOFORE APPROPRIATED FOR SUCH PURPOSE; AND AUTHORIZING THE ISSUANCE OF BONDS OF THE TOWN IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $80,000, IN ADDITION TO THE $25,000 BONDS HERETOFORE AUTHORIZED FOR THE PROJECT, TO FINANCE SAID ADDITIONAL APPROPRIATION

Recitals

WHEREAS, on May 3, 2018, the Town Board of the Town of East Hampton (the “Town”), authorized the acquisition of security cameras for use at Town Hall and authorized the issuance of bonds in the principal amount of $25,000 for such purpose; and

WHEREAS, the Town Board now wishes to undertake related security enhancements at Town Hall in connection with the installation of the security cameras, at a cost of $80,000;

Now, therefore,

THE TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS:

Section 1.  The Town of East Hampton, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to acquire and install security cameras and related equipment at Town Hall (the “Project”).  The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $105,000 and $80,000 is hereby appropriated for such purpose, in addition to the $25,000 heretofore appropriated for the Project pursuant to the bond resolution adopted by the Town Board on May 3, 2018 (the “Prior Bond Resolution”).  The plan of financing includes the issuance of the bonds of the Town in the principal amount of not to exceed $80,000 to finance said additional appropriation, in addition to the $25,000 bonds heretofore authorized pursuant to the Prior Bond Resolution and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable.  Debt service on the obligations herein authorized is expected to be paid from the Town’s General Fund - Townwide, as determined by the Town Board

Section 2.  In addition to the $25,000 heretofore authorized for the Project, bonds of the Town in the principal amount of not to exceed $80,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said additional appropriation.

Section 3.  The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 32 of the Law, is five (5) years.

Section 4.  The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

Section 5.  The proposed maturity of the bonds authorized by this resolution will not exceed five years.

Section 6.  Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town.  The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 7.  Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and the powers and duties relative to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section 8.  The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if:

(a)              such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

(b)              the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

(c)              such obligations are authorized in violation of the provisions of the constitution.

Section 9.  This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish the foregoing resolution, in summary, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “The East Hampton Star,” which is hereby designated the official newspaper of the Town for such publication.

 

RESOLUTION:              2018-819

CATEGORY:                            Bond

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Clerk

BOND - $1,750,000 Additional Radio Communication System

 

BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, SUFFOLK COUNTY, NEW YORK, ADOPTED JULY 5, 2018, AUTHORIZING THE ACQUISITION OF A RADIO COMMUNICATION SYSTEM, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $8,300,000, APPROPRIATING $1,750,000 IN ADDITION TO THE $6,550,000 HERETOFORE APPROPRIATED FOR SUCH PURPOSE; AND AUTHORIZING THE ISSUANCE OF BONDS OF THE TOWN IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,750,000, IN ADDITION TO THE $6,550,000 BONDS HERETOFORE AUTHORIZED FOR THE PROJECT, TO FINANCE SAID ADDITIONAL APPROPRIATION

THE TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS:

Section 1.  The Town of East Hampton, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to acquire a new 700 MHZ radio communication system (the “Project”).  The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $8,300,000 and $1,750,000 is hereby appropriated for such purpose, in addition to the $6,550,000 heretofore appropriated for the Project pursuant to the bond resolutions adopted by the Town Board on May 4, 2017 and July 6, 2017 (collectively, the “Prior Bond Resolutions”).  The plan of financing includes the issuance of the bonds of the Town in the principal amount of not to exceed $1,750,000 to finance said additional appropriation, in addition to the $6,550,000 bonds heretofore authorized pursuant to the Prior Bond Resolutions and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable.  Debt service on the obligations herein authorized is expected to be paid from the Town’s General Fund - Part Town, as determined by the Town Board

Section 2.  In addition to the $6,550,000 heretofore authorized for the Project, bonds of the Town in the principal amount of not to exceed $1,750,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said additional appropriation.

Section 3.  The period of probable usefulness applicable to the object or purpose for which said bonds are authorized exceeds (5) years; however, the bonds authorized pursuant to this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds, shall mature no later than five (5) years after the date of original issuance of said bonds or notes.

Section 4.  The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

Section 5.  The proposed maturity of the bonds authorized by this resolution will not exceed five years.

Section 6.  Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town.  The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 7.  Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and the powers and duties relative to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section 8.  The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if:

(a)              such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

(b)              the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

(c)              such obligations are authorized in violation of the provisions of the constitution.

Section 9.  This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish the foregoing resolution, in summary, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “The East Hampton Star,” which is hereby designated the official newspaper of the Town for such publication.

 

RESOLUTION:              2018-820

CATEGORY:                            Bond

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Clerk

BOND - $24,344,878 Water Improvements - Wainscott Water Supply Area

 

BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, NEW YORK, ADOPTED JULY 5, 2018, APPROPRIATING $24,344,878 FOR THE CONSTRUCTION OF WATER IMPROVEMENTS WITHIN THE WAINSCOTT WATER SUPPLY AREA IN SAID TOWN, AND AUTHORIZING THE ISSUANCE OF $24,344,878 BONDS OF SAID TOWN TO FINANCE SAID APPROPRIATION

Recitals

WHEREAS, the Town Board of the Town of East Hampton (herein called “Town Board” and “Town,” respectively), in the County of Suffolk, New York, has caused the Suffolk County Water Authority and their engineers, duly licensed by the State of New York, to prepare a general map, plan and report for the proposed construction of water improvements within an unincorporated area of the Town hereinafter described, consisting of the construction and installation of approximately 45,000 feet of water mains, including, as an where required, buildings, land or rights in land, original furnishings, equipment, and machinery and apparatus required in connection therewith, all as described in the map, plan and report prepared for the Town by the Suffolk County Water Authority, dated May, 2018 (the “Water Improvement”); all within an unincorporated area of the Town outside of any villages, which area has been determined to be the benefited area (the “Wainscott Water Supply Area”), pursuant to Article 12-C of the Town Law, which map, plan and report have been heretofore duly filed in the office of the Town Clerk for public examination; and

WHEREAS, after a public hearing duly called and held, the Town Board of the Town adopted a resolution on June 5, 2018, subject to permissive referendum, approving the construction of the Water Improvement within the Wainscott Water Supply Area, and ordered that such Water Improvement be constructed at the estimated maximum cost of $24,344,878; and

WHEREAS, as abstract of said Resolution was published, posted and filed as required by the provisions of 209-q of the Town Law and no petition signed and acknowledged by the electors of the Town protesting against said resolution and requesting that said resolution be submitted to the electors of the Town for their approval or disapproval has been filed with the Town Clerk within thirty days after the date of the adoption thereof, or at any other time since said adoption.

Now, therefore, be it

RESOLVED BY THE TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK (by favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS:

Section 1.              (a)  The Town of East Hampton hereby appropriates the amount of $24,344,878 for the construction of the Water Improvement within an unincorporated area of the Town outside of any villages, which area has been determined to be the benefited area (herein referred to as the “Wainscott Water Supply Area”), in accordance with the map, plan and report prepared therefor by the Town Engineer, a competent engineer duly licensed by the State of New York, on file in the office of the Town Clerk and heretofore approved by the Town Board of the Town.  The estimated maximum cost of construction of said Water Improvement, including preliminary costs and costs incidental thereto and the financing thereof, is $24,344,878 which is planned to be financed by the issuance of bonds of the Town in the principal amount of $24,344,878.  The costs of the Water Improvement, including payment of principal of and interest on said bonds as the same shall become payable, shall be borne partly by the area of the Town outside of any village and partly by the Wainscott Water Supply Area.  Such costs to be borne by the area of the Town outside of any village shall be paid by the assessment, levy and collection of assessments from the several lots and parcels of land in said area in annual installments in the same manner as other Town charges, and such costs to be borne by the lands benefited thereby shall be paid by assessment, levy and collection of assessments from the several lots and parcels of land within the Wainscott Water Supply Area which the Town Board shall determine to be especially benefited by the Water Improvement, so much upon and from each as shall be in just proportion to the amount of benefit which the Water Improvement shall confer upon the same, to pay the principal of and interest on said bonds as the same shall become due and payable. 

(b)  Any funds received from the United States of America and/or the State of New York in relation to the Water Improvement shall be applied towards the cost of construction of the Water Improvement or payment of the principal and/or the interest on the Town’s obligations issued therefor, or will be budgeted as an offset to the assessments for the payment of the principal and interest on said obligations.

(c)  The annual cost of operation and maintenance of said Water Improvement shall be paid by a charge upon the entire area of the Town outside of any villages and shall be levied and collected in the same manner and at the same time as other Town charges.

Section 2.              Bonds of the Town in the principal amount of $24,344,878 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation.

Section 3.              The following additional matters are hereby determined and declared:

(a)              The period of probable usefulness of the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 1. of the Law, is forty (40) years.

(b)              The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

(c)              The proposed maturity of the bonds authorized by this resolution will exceed five (5) years.

Section 4.              Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of said bonds shall contain the recital of validity prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town.  The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes issued in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 5.              Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section  6.              The validity of the bonds authorized by this resolution and of any notes issued in anticipation of the sale of said bonds, may be contested only if:

(a)              such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

(b)              the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof,  are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

(c)              such obligations are authorized in violation of the provisions of the constitution.

Section 7.              This resolution shall take effect immediately and the Town Clerk is hereby authorized and directed to publish a summary thereof in the “East Hampton Star,” a newspaper having a general circulation in the Town of East Hampton, and hereby designated as the official newspaper of the Town for such publication, together with the Town Clerk’s statutory notice in substantially the form as prescribed by Section 81.00 of the Local Finance Law of the State of New York.

 

RESOLUTION:              2018-821

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

List Appointment -Maximiliano Amaya to Ordinance Inspector Spanish Speaking

 

WHEREAS, Suffolk County Department of Civil Service has given an examination for Ordinance Inspector Spanish Speaking and said eligible list has been canvassed and Maximiliano Amaya is reachable, and, now, therefore be it

 

RESOLVED, that Maximiliano Amaya be and he is hereby appointed to the position of Ordinance Inspector Spanish Speaking in the Code Enforcement Department at an hourly rate of $25.518, (Grade 24 - Starting Step) $53,077.44 annually, for a 40 hour work week, paid biweekly from budget account B3622-51100, upon proper submission of time records, effective July 9, 2018, and, be it further

 

RESOLVED, that the probationary period for this appointment is 26 weeks.

 

RESOLUTION:              2018-822

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Christopher J. Murray TCO in the Police Department

 

RESOLVED, Christopher J. Murray be and is hereby appointed to the title of Traffic Control Officer with the East Hampton Town Police Department at a rate of $14.00/hr to be paid  bi-weekly from budget account B3120-51200 upon prober submission of time records, effective retroactive from July 1, 2018 through September 17, 2018.

 

RESOLUTION:              2018-823

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Louis Sherry Jr. Seasonal Laborer in the Highway Department

 

RESOLVED, Louis Sherry Jr. be and is hereby appointed to the title of laborer in the Highway Department at an hourly rate of $19.546 to be paid biweekly from budget account DB51100-51200 upon proper submission of time records, effective retroactive to July 2, 2018 through September 17, 2018.

 

RESOLUTION:              2018-824

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Pay-Out Retirement (CSEA)-Lori Miller-Carr

 

WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the town of East Hampton earned Vacation, Sick & Compensatory time is to be paid upon retirement from employment, and

 

WHEREAS, Lori Miller-Carr retired her full-time employment effective May 31, 2018 and audited time records indicate that she has an accrued vacation time balance of 70.833 hours, accrued sick time balance of 181.625 hours, and accrued compensatory time of 8.55 hours and, now, therefore be it

 

RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for vacation time ($1,811.14), sick time  ($4,643.97), compensatory time ($218.61) and prorated longevity ($1,666.67) for a gross total of $8,340.39 to Lori Miller-Carr as a final pay-out.

 

RESOLUTION:              2018-825

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Stipulation of Settlement-Personnel Matter

 

WHEREAS, Fritz Riege is employed by the Town of East Hampton as an Ordinance Inspector; and

 

WHEREAS, on or about June 22, 2018 Mr. Riege and the Town negotiated a Stipulation of Settlement pertaining to Mr. Riege employment, which Stipulation of Settlement is subject to ratification by the Town Board; now, therefore, be it

 

RESOLVED, that the Town Board approves the Stipulation, and the Town Supervisor is authorized to sign the Stipulation between Mr. Riege and the Town, on behalf of the Town; and, be it further 

 

RESOLVED, that, in accordance with said Stipulation, Mr. Riege shall be suspended for five (5) work days without pay, which suspension has already been served from June 25, 2018 through June 29, 2018.

 

RESOLUTION:              2018-826

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Retain L.K. McLean - South Lake Comfort Station

 

WHEREAS, the Town requires the services of a professional engineer to provide survey and mapping services to the Town of East Hampton for the South Lake Comfort Station site; and

 

WHEREAS, pursuant to Resolution 2018-703 the Town Board accepted the proposal of L.K. McLean Associates, P.C. in response to RFP EH2017-117 to provide engineering services to the Town on various Town projects; and

 

WHEREAS, L.K. McLean Associates, P.C., has provided a proposal. dated June 14, 2018 to provide the required services, at a lump sum cost not to exceed $3,900.00; now, therefore, be it

 

RESOLVED, that the Town hereby accepts the proposal of L.K. McLean Associates, P.C. to provide the required boundary and topographic base mapping survey of the South Lake Comfort Station site at a lump sum cost not to exceed $3,900.00, such costs to be paid from budget account #HA1620-52606-15030.

 

RESOLUTION:              2018-827

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Agreement -/Harris Govern - - Software Licensing and Upgrades

 

WHEREAS, the Town of East Hampton has been utilizing the Harris Govern Software for various information management tasks throughout the Town's various departments; and

 

WHEREAS, Harris Govern has developed a new version with many upgrades and greater functionality and stability, and the Town desires to upgrade to the latest OpenForms Version 6.X software; and

 

WHEREAS, Harris Govern has submitted a proposal, dated May 13, 2018 to provide for the upgrade of the Town's information management system, which will provide significant improvements to the system and benefits to the users, and such upgrade will include software costs and License Fees of $129,825.00, as well as Consulting, Training and Service  Fees of $416,500, together with travel expenses consistent with the Town's travel policy, with costs for Consulting, Training and Service Fees to be paid over a three (3) year period; and

 

WHEREAS, the initial costs to the Town for the first year of the upgrade services will be $279,765.00 and the Town has authorized a bond for the costs related to the same; now, therefore, be it

 

RESOLVED, that the Town Board hereby approves the proposal of Harris Govern dated May 13, 2018 to upgrade the Town's information management system software to the latest OpenForms version 6.X, and the Supervisor is hereby authorized to enter into an agreement with Harris Govern to provide such services, which shall be provided over a span of three (3) years; and be it further

 

RESOLVED, that Harris Govern shall be paid for the first year of the Contract, in the total sum of $279,765.00 from budget account #HA1680 52201 18015.   

 

RESOLUTION:              2018-828

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve IMA  - SCWA for Wainscott Water Improvements

 

WHEREAS, the Town of East Hampton has approved water improvements for a portion of Wainscott which includes the installation of water mains and connections, such work to be performed by the Suffolk County Water Authority (SCWA) and/or its Contractors and/or Sub-Contractors; and

 

WHEREAS, an Inter-Municipal Agreement (IMA) has been prepared by the Town and the SCWA providing for the installation of such water improvements and payment by the Town for the same; and

 

WHEREAS, the IMA has been reviewed and approved by counsel to the SCWA and the Town; now, therefore, be it

 

RESOLVED, that the Town Supervisor is hereby authorized to execute the IMA between the Town of East Hampton and SCWA for the installation of wate improvements in Wainscott.

 

RESOLUTION:              2018-829

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Accept Bid #EH18-031  Printing of Police Forms & Brochures - Montauk Printing & Effects of Color

 

WHEREAS, the Town Board solicited bids for the Printing of Police Forms & Brochures, Bid #EH18-031; and

 

WHEREAS, the bids of Montauk Printing and Effects of Color were the lowest bids received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the user department and Jeanne Carroza, CPPB the Town's Senior Purchasing Agent; and she has recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the bid of Montauk Printing is accepted for Items #1a,1b,2a,2b,4a,4b,5a,5b,

6a,6b,6c,7a,7b,8a,8b,9a,9b,10a,10b,11a,11b,12a,12b,13b,14a,15a,15b,16a,17b,17c,18a,

18b, 18c,19b,20a,20b,20c,21a,21b,21c,22a,22c,23a,23c,24a,24c,25a,25c,26a,26c,27a,27c; and be it further

 

RESOLVED, that the bid of Effects of Color accepted for Items #3a,3b,14b,16b,17a,19a,22b,

22d,23b,23d,24b,24d,25b,25d,26b,26d,27b,27d; and be it further

 

RESOLVED, the Senior Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submissions of the contractors.

 

RESOLUTION:              2018-830

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Change Order #2- Emergency & Public Safety Radio Upgrades

 

WHEREAS, the Town by Resolution #2017-771 retained Motorola Solutions, Inc., to perform an upgrade of its emergency and public service radio system; and

 

WHEREAS, by Resolution #2017-1029,  the Town Board approved Change Order #1 at no additional costs to the Town; and

 

WHEREAS, the Town has requested some additional improvements to the equipment and services be performed, and Motorola Solutions has submitted proposed Change Order #2, dated July 3, 2018 to provide the requested changes, at a cost of $425,283.00; and

 

WHEREAS, the Town Board wished to accept the proposed Change Order #2; now, therefore, be it

 

RESOLVED, that the Change Order #2, dated July 3, 2018 in the amount of $425,283.00 is hereby approved; and be it further

 

RESOLVED, that the Town Board hereby authorizes the Supervisor to sign Change Order #2, subject to the approval of Town Attorney; and be it further

 

RESOLVED, that payment for the additional costs shall be paid from budget account HA3120 52450 17036.

Financial Impact:

HA3120 52450 17036 $425,283.00

 

 

RESOLUTION:              2018-831

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Agreement for Test Borings for Police Headquarters Tower

 

WHEREAS, the Town requires soil borings in order to determine soil conditions which will determine whether the communications at the Town Police Headquarters at Wainscott Northwest Road can be extended; and

 

WHEREAS, Long Island Materials Testing Laboratories, Inc., has submitted a proposal, dated May 29, 2018, to perform the required soil borings at a cost not to exceed $1,850.00; and

 

WHEREAS, the Town Board wishes to retain the services of Long Island Materials Testing Laboratories, Inc. to perform the soil borings pursuant to their proposal; now, therefore, be it

 

RESOLVED, that  Long Island Materials Testing Laboratories, Inc. is hereby retained to perform soil borings in accordance with their proposal dated May 29, 2018, at a cost not to exced $1,850.00; and be it further

 

RESOLVED that the costs for such services shall be paid fom budget account HA3120 52606 17022.

F.              ADDITIONAL RESOLUTIONS

 

RESOLUTION:              2018-832

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Lifeguards - July A

 

RESOLVED, the following people be and are hereby appointed to the listed titles and rates in the Parks Department  to be paid bi-weekly from budget account A7180-51200 upon proper submission of time records. Effective July 6, 2018 through September 17, 2018. 

 

Sean Knight                            Lifeguard Trainer               $15.50/hr

 

April O'Gorman                            Ocean Lifeguard              $14.50/hr

 

Fiona Neville                            Ocean Lifeguard              $14.50/hr