East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of July 19, 2018
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on July 19, 2018 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

¨

¨

¨

 

Councilman David Lys

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Jeffrey Bragman

¨

¨

¨

 

Supervisor Peter Van Scoyoc

¨

¨

¨

 

II.              Public Hearings

1.              Notice of Public Hearing to Consider an Intermunicipal Municipal Agreement with East Hampton Village for Fire Substation

2.              Haak Grant of Scenic Easement
Schedule Public Hearing and Notice of Public Hearing

3.              RENCO Properties, Inc. Grant of Large Lot Scenic Easement
Schedule Public Hearing and Notice of Public Hearing

III.              Public Portion

IV.              Public Speakers

1.              Cathy Ann Rogers

2.              Joan Morgan McGivern

3.              Gordian Raacke

4.              Stephen Mahoney

5.              Jessica Enzmann

V.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2018-837

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

Warrant No. 7B - Approval of Claims - $1,321,856.09 Utility Warrant 7B - $46,227.73

 

RESOLVED, that Claims on Warrant No. 7B, in the amount of $1,321,856.09 were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it

 

FURTHER RESOLVED, that Claims on Utility Warrant No. 7B, in the amount of $ 46,227.73        were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2018-838

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Lifeguards-July C

 

RESOLVED, that Aiden Cameron and Brenden Faherty be and are hereby appointed to the

position of Senior Ocean Lifeguard at an hourly rate of $15.50 to be paid biweekly from budget account A7180-51200, upon proper submission of time records, effective July 19, 2018.

 

RESOLUTION:              2018-839

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Lucas Pryor to Lieutenant Lifeguard in the Recreation Department

 

RESOLVED, that Lucas Pryor be and is hereby appointed to Lieutenant Lifeguard in the Recreation Department at the hourly rate of $16.00 to be paid biweekly from budget account A7180-51200, upon proper submission of time records, effective retroactive to June 11, 2018.

 

RESOLUTION:              2018-840

CATEGORY:                            Conference

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

Govern User Conference 2018 Nancy Seraphin & Christine Adams - IT

 

RESOLVED, that the town board hereby authorizes Nancy Seraphin & Christine Adams to attend the annual MS Govern/Harris Computer Systems User Conference being held in Plano, Texas, December 10th, 2018 through December 12th, 2018; and, be it further

 

RESOLVED, all appropriate expenses incurred shall be paid from Budget Account A 1680 54231 upon Vouchers and Purchase Orders duly submitted.

Financial Impact:

$5500

 

 

RESOLUTION:              2018-841

CATEGORY:                            Amendment

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Amend Resolution No. 2018-795 Accept Bid - EH18-032 Playhouse Windscreen Door Replacement -  Essemce Enterprises Inc.

 

WHEREAS, by Town Board Resolution No. 2018-032, adopted on July 5, 2018, the Bid of Essemce Enterprises Inc. was accepted in the amount of $18,400.00 to be taken from Fund #HA1620-52010-16060 for the Playhouse Windscreen Door Replacement; and

 

WHEREAS, the user Department has decided to appropriate the total amount of $18,400.00 from two (2) Fund Lines, not one as designated above; now, therefore be it

 

RESOLVED, Resoluton No. 2018-795 has been amended to read that the bid of Essemce Enterprises Inc., in the amount of $18,400.00 is to be taken as follows: $13,328.50 from Fund Line #HA1620-52010-16060 and $5071.50 from Fund Line #HA1620-52010-13042.

Financial Impact:

Total Amount of $18,400.00 to be taken as follows:  $13,328.50  from Fund Line #HA1620-52010-16060 and $5071.50 from Fund Line #HA1620-52010-13042

 

 

RESOLUTION:              2018-842

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Bid EH18-034 - Supply & Delivery of Storage  Sheds - Fun Industries of NY Inc., d/b/a Wood Kingdom of Farmingdale

 

WHEREAS, the Town Board solicited bids for the Supply & Delivery of Storage Sheds for the Parks & Recreation Department, Bid# EH18-034; and

 

WHEREAS, the bid of Fun Industries of NY Inc., d/b/a Wood Kingdom of Farmingdale, was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the Parks and Recreation Department and Jeanne Carroza, CPPB the Town's Senior Purchasing Agent and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, the bid of Fun Industries of NY Inc., d/b/a Wood Kingdom of Farmingdale, in the amount of $5,051.00 per shed, is hereby accepted; and the Senior Purchasing Agent is hereby authorized to issue a purchase order in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Storage Sheds - $5,051.00 per Shed from Fund Lines HA1620-52001-15034 and HA1620-52001-16034

 

 

RESOLUTION:              2018-843

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Budget Modification - Parks and Recreation

 

Resolved, at the request of the department head the following modification is approved to purchase shirts for the summer basketball program:

 

From A7020-54100 (Office Expense) $205 to A7020-54600 (Uniforms)

B.              COUNCILMAN LYS

 

RESOLUTION:              2018-844

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Basso SPH NPH CPF Project Plan Addition

 

BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Gayle Basso, Madeleine Potter and Job Potter, and identified on the Suffolk County Tax Map as 300-150-1-10 & 11 and 300-149-5-8.  All as more fully set forth in the text of the Local Law, said hearing to be held at the Town Hall Court Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, on Thursday August 2, 2018, at 6:30 p.m. or as soon thereafter as this matter may be heard, and said proposed Local Law to read as follows:

 

LOCAL LAW NO.        OF 2018

INTRODUCTORY NO.      OF 2018

 

A Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Gayle Basso, Madeleine Potter and Job Potter, and identified on the Suffolk County Tax Map as 300-150-1-10 & 11 and 300-149-5-8.  As more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              This local law adopts a revised "Community Preservation Project Plan" pursuant to Section 64-e of the New York Town Law.  The revised plan supplants the Community Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and adopted as revised on July 7, 2011 and which continues to list all properties whose preservation is necessary to the preservation of the community character of the Town of East Hampton.

 

              The Town Board would like to amend the plan as most recently adopted on July 7, 2011 to add approximately 12 acres of land reputedly owned by Gayle Basso, Madeleine Potter and Job Potter, located on 6 & 4 Hamlin Lane and Stoney Hill Lane, Amagansett, and identified on the Suffolk County Tax Map as 300-150-1-10 & 11 and 300-149-5-8 for the following reasons:

These parcels are located over the Stony Hill Aquifer, a Water Recharge Overlay District, a South Fork Special Groundwater Protection Area, and the Pine Barrens.  The property is contiguous to other protected lands, with the potential to expand green space and trail connections.

This parcel meets the criteria set forth in Town Law 64-e (4) that establishes and helps define what the preservation of community character involves.

 

 

SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:

 

              For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts the addition of approximately 12 acres of land reputedly owned by Gayle Basso, Madeleine Potter and Job Potter, located on 6 & 4 Hamlin Lane and Stoney Hill Lane, Amagansett, and identified on the Suffolk County Tax Map as 300-150-1-10 & 11 and 300-149-5-8  to the list of Open Space Recommendations in the "Community Preservation Project Plan" prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to constitute, in its revised form, the community preservation project plan which is required by Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of the East Hampton Town Code.

 

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

 

              AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

 

NOTICE OF PUBLIC HEARING

Intro. #    Of  2018

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a proposed Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include approximately 12 acres of land located at 6 & 4 Hamlin Lane and Stoney Hill Lane, Amagansett, reputedly owned by Gayle Basso, Madeleine Potter and Job Potter, and identified on the Suffolk County Tax Map as 300-150-1-10 & 11 and 300-149-5-8.

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

 

DATED: July 19, 2018                           

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-845

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Basso SPH NPH CPF Acquisition and Amend 2018 M&S Plan

 

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2018 M&S PLAN

 

Purported Owner:              Gayle Basso, Madeleine Potter and Job Potter

Location:                            6 & 4 Hamlin Lane and Stoney Hill Lane, Amagansett

SCTM #:                            300-150-1-10 & 11 and 300-149-5-8

 

              WHEREAS, the Town of East Hampton is considering the purchase of approximately 12 acres of vacant land located on 6 & 4 Hamlin Lane and Stoney Hill Lane, Amagansett which lands are identified on the Suffolk County Tax Map as SCTM #300-150-1-10 & 11 and 300-149-5-8; and

 

              WHEREAS, the proposed purchase price is $3,550,000.00, plus survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the purpose of said acquisition is the preservation of Open Space and Agricutural Lands; and

 

              WHEREAS, the Town's proposed funding source is Community Preservation Funds; and

 

              WHEREAS, on February 1, 2018 the Town Board adopted the 2018 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2018 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acquisition of the above described property, reputedly owned by Gayle Basso,               Madeleine Potter and Job Potter at a cost to the Town of East Hampton not to               exceed $3,550,000.00 plus reasonable survey, title, prorated tax, and recording               charges

 

              B) An amendment to the 2018 M&S Plan to include said property

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on August 2, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acquisition for open space and agricutural purposes, with Community               Preservation Funds of property located at 6 & 4 Hamlin Lane and Stoney Hill Lane,               Amagansett, reputedly owned by Gayle Basso, Madeleine Potter and Job Potter,               and consisting of approximately 12 acres of land, at a cost to the Town of East               Hampton not to exceed $3,550,000.00 plus reasonable               survey, title, prorated tax,               and recording charges, said property being described on the Suffolk County Tax               Map as SCTM #300-150-1-10 & 11 and 300-149-5-8

 

 

              B) An amendment to the 2018 CPF Management & Stewardship Plan to include said               property

 

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              July 19, 2018                                         

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-846

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Chiles SPH NPH CPF Project Plan Addition

 

BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Bennie Chiles and Terri Austin, and identified on the Suffolk County Tax Map as 300-59-1-2.  All as more fully set forth in the text of the Local Law, said hearing to be held at the Town Hall Court Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, on Thursday August 2, 2018, at 6:30 p.m. or as soon thereafter as this matter may be heard, and said proposed Local Law to read as follows:

 

LOCAL LAW NO.        OF 2018

INTRODUCTORY NO.      OF 2018

 

A Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Bennie Chiles and Terri Austin, and identified on the Suffolk County Tax Map as 300-59-1-2.  As more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              This local law adopts a revised "Community Preservation Project Plan" pursuant to Section 64-e of the New York Town Law.  The revised plan supplants the Community Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and adopted as revised on July 7, 2011 and which continues to list all properties whose preservation is necessary to the preservation of the community character of the Town of East Hampton.

 

              The Town Board would like to amend the plan as most recently adopted on July 7, 2011 to add approximately 1.2 acres of developed land reputedly owned by Bennie Chiles and Terri Austin, located on 36 Gann Rd., Springs, and identified on the Suffolk County Tax Map as 300-59-1-2 for the following reasons:

This parcel is located within the Harbor Protection Overlay District, the Three Mile Harbor Scenic Area of Statewide Significance, and a Critical Natural Resources Area.  It is also in a Stormwater Protection District and in proximity to a Significant Coastal Fish and Wildlife Habitat.

This parcel meets the criteria set forth in Town Law 64-e (4) that establishes and helps define what the preservation of community character involves.

 

 

SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:

 

              For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts the addition of approximately 1.2 acres of land reputedly owned by Bennie Chiles and Terri Austin, located on 36 Gann Rd., Springs, and identified on the Suffolk County Tax Map as 300-59-1-2 to the list of Open Space Recommendations in the "Community Preservation Project Plan" prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to constitute, in its revised form, the community preservation project plan which is required by Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of the East Hampton Town Code.

 

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

 

              AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

 

NOTICE OF PUBLIC HEARING

Intro. #    Of  2018

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a proposed Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include approximately 1.2 acres of land located at 36 Gann Rd., Springs, reputedly owned by Bennie Chiles and Terri Austin, and identified on the Suffolk County Tax Map as 300-59-1-2.

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

 

DATED: July 19, 2018                           

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-847

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Chiles SPH NPH CPF Acquisition and Amend 2018 M&S Plan

 

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2018 M&S PLAN

 

Purported Owner:              Bennie Chiles and Terri Austin

Location:                            36 Gann Rd., Springs

SCTM #:                            300-59-1-2

 

              WHEREAS, the Town of East Hampton is considering the purchase of approximately 1.2 acres of land located on 36 Gann Rd., Springs, which lands are identified on the Suffolk County Tax Map as SCTM #300-59-1-2; and

 

              WHEREAS, the proposed purchase price is $2,100,000.00, plus survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the parcel contains a single family dwelling, a shed, a pool and associated structures; and

 

              WHEREAS, the purpose of said acquisition is water quality; and

 

              WHEREAS, in this instance water quality may include injections wells, rain gardens, bioswale, converting the exiting residence into an aquaculture educational center, combining the Town's shellfish hatchery and nursery sites, and therefore, the Board wishes to retain the residence; and

 

              WHEREAS, the residence's use for aquaculture and educational center is a compatible use, however, it is considered a capital improvement and therefore the Town will pay the value of the residence from a fund other than CPF; and

 

              WHEREAS, the appraised value of the residence is $679,490; and

 

              WHEREAS, funding for the residence will come from an appropriate capital expenditure line and/or bonding, and the balance $1,420,510 will come from Community Preservation Funds water quality funds; and

             

              WHEREAS, on February 1, 2018 the Town Board adopted the 2018 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2018 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acquisition of the above described property, reputedly owned by Bennie               Chiles and Terri Austin at a cost to the Town of East Hampton               not to exceed               $2,100,000.00 ($1,420,510 from Community Preservation Water Quality               Funds, and $679,490 from Capital expenditure/Bonding budget line, plus               reasonable survey, title, prorated tax, and recording charges

 

              B) An amendment to the 2018 M&S Plan to include said property

 

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on August 2, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acquisition for Water Quality purposes of an approximately 1.2 acre               developed property located               at 36 Gann Rd., Springs reputedly owned by Bennie               Chiles and Terri Austin at a               cost to the Town of East Hampton               not to exceed               $2,100,000.00 ($1,420,510 from Community Preservation Water Quality               Funds, and $679,490 from Capital Expenditure/Bonding budget line, plus               reasonable survey, title, prorated tax, and recording charges, said property being               described on the Suffolk County Tax Map as SCTM #: 300-59-1-2

 

              B) An amendment to the 2018 CPF Management & Stewardship Plan to include said               property

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              July 19, 2018                                         

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-848

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Gorgone SPH NPH CPF Project Plan Addition

 

BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Antoinette Gorgone, and identified on the Suffolk County Tax Map as 300-122-5-5.  All as more fully set forth in the text of the Local Law, said hearing to be held at the Town Hall Court Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, on Thursday August 2, 2018, at 6:30 p.m. or as soon thereafter as this matter may be heard, and said proposed Local Law to read as follows:

 

LOCAL LAW NO.        OF 2018

INTRODUCTORY NO.      OF 2018

 

A Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Antoinette Gorgone, and identified on the Suffolk County Tax Map as 300-122-5-5.  As more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              This local law adopts a revised "Community Preservation Project Plan" pursuant to Section 64-e of the New York Town Law.  The revised plan supplants the Community Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and adopted as revised on July 7, 2011 and which continues to list all properties whose preservation is necessary to the preservation of the community character of the Town of East Hampton.

 

              The Town Board would like to amend the plan as most recently adopted on July 7, 2011 to add approximately .34 acres of land reputedly owned by Antoinette Gorgone, located on 3 Soak Hides Rd., and identified on the Suffolk County Tax Map as 300-122-5-5 for the following reasons:

This property is in the Town's Water Protection District, and within an area of high density.  The parcel, while not directly contiguous, is in an area at the headwaters of Three Mile Harbor that the Town has successfully acquired other properties for preservation.

This parcel meets the criteria set forth in Town Law 64-e (4) that establishes and helps define what the preservation of community character involves.

 

 

SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:

 

              For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts the addition of approximately .34 acres of land reputedly owned by Antoinette Gorgone, located on 3 Soak Hides Rd., and identified on the Suffolk County Tax Map as 300-122-5-5 to the list of Open Space Recommendations in the "Community Preservation Project Plan" prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to constitute, in its revised form, the community preservation project plan which is required by Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of the East Hampton Town Code.

 

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

 

              AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

 

NOTICE OF PUBLIC HEARING

Intro. #    Of  2018

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a proposed Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include approximately .34 acres of land located at 3 Soak Hides Rd., East Hampton, reputedly owned by Antoinette Gorgone, and identified on the Suffolk County Tax Map as 300-122-5-5.

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

 

DATED: July 19, 2018                           

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-849

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Gorgone SPH NPH CPF Acquisition and Amend 2018 M&S Plan

 

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2018 M&S PLAN

 

Purported Owner:              Antoinette Gorgone

Location:                            3 Soak Hides Rd., East Hampton

SCTM #:                            300-122-5-5

 

              WHEREAS, the Town of East Hampton is considering the purchase of approximately .34 acres of vacant land located on 3 Soak Hides Rd., East Hampton which lands are identified on the Suffolk County Tax Map as SCTM #300-122-5-5; and

 

              WHEREAS, the proposed purchase price is $235,000.00, plus survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the purpose of said acquisition is the preservation of Open Space; and

 

              WHEREAS, the Town's proposed funding source is Community Preservation Funds; and

 

              WHEREAS, on February 1, 2018 the Town Board adopted the 2018 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2018 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acquisition of the above described property, reputedly owned by the               Antoinette Gorgone at a cost to the Town of East Hampton not to exceed               $235,000.00 plus reasonable survey, title, prorated tax, and recording charges

 

              B) An amendment to the 2018 M&S Plan to include said property

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on August 2, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on August 2, 2018 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acquisition for open space purposes, with Community Preservation               Funds of property located at 3 Soak Hides Rd., East Hampton, reputedly owned by               Antoinette Gorgone, and consisting of approximately .34 acres of land, at a cost               to the Town of East Hampton not to exceed $235,000.00 plus reasonable               survey, title, prorated tax, and recording charges, said property being described               on the Suffolk County Tax Map as SCTM #300-122-5-5

 

 

              B) An amendment to the 2018 CPF Management & Stewardship Plan to include said               property

 

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              July 19, 2018                                         

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2018-850

CATEGORY:                            Approvals

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Approve Hither Woods Preserve Access Road Relocation at Rod's Valley (SCTM# 300-26-1-1.1)

 

              WHEREAS, New York State Parks has suggested the relocation of an emergency vehicular access trail from Rod's Valley (SCTM# 300-26-1-1.1) into the Hither Woods Preserve (SCTM# 300-26-1-1.2); and

              WHEREAS, the proposed access reroute would solve the issues of erosion and storm debris that block the existing beachfront vehicular access at times; and

              WHEREAS, the Department of Land Acquisition and Management determined that no sensitive habitat would be disturbed as a result of the reroute and recommends approval of this proposed reroute; and

              WHEREAS, the Department of Land Acquisition & Management is able to work with New York State Parks to relocate said access with no cost to the Town other than employee time; now, therefore be it

              RESOLVED, the Town Board accepts the recommendation of the Land Acquisition & Management Department and hereby approves relocation of the access road section, as referenced above, at Rod's Valley; and, be it further

              RESOLVED, the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

Financial Impact:

None.

 

 

RESOLUTION:              2018-851

CATEGORY:                            Conference

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Aquaculture

Authorize Attendance-Shellfish Hatchery Staff

 

RESOLVED, that the staff of the East Hampton Shellfish Hatchery, at the discretion of the department head, are authorized to attend meetings, workshops, and/or site visits during the 2018 calendar year incidental to the advancement of understanding in their field or to fulfill other objectives of the department; and be it further

 

RESOLVED, that all allowable expenses (not to exceed $1,000) incurred shall be reimbursed from Budget Account # 8740.54200 upon duly submitted vouchers.

Financial Impact:

not to exceed $1,000

 

 

RESOLUTION:              2018-852

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Authorize Payment - Worldwide Security Group LLC, D/B/A SCAN Security Group LLC

 

WHEREAS, it has been ascertained by the Buildings & Grounds Department records and verified by the Town Clerk's Office, that a past due invoice for the installation of a CCTV system at the Amagansett Life Saving Station was never paid to Worldwide Security Group LLC, D/B/A SCAN Security Group LLC; now, therefore be it

 

RESOLVED, the Town will pay the outstanding past due invoice in the amount of $2295.13, payable from Budget Account #A1620.52600 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

Financial Impact:

A1620.52600 - $2295.13

 

 

RESOLUTION:              2018-853

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-040 -  Southern Pine Beetle Tree Cutting II   Bid Available July 19, 2018 - Bid Due July 26, 2018

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML 103, all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, per the request of the Department of Land Aquisition, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, Town Hall,159 Pantigo Road on Thursday, July 26, 2018 at 3:00 p.m. prevailing time, when they will be publicly opened and read aloud for:

             

                                                        Southern Pine Beetle Tree Cutting II

                           

Specifications are available at the Purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning Thursday, July 19, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Southern Pine Beetle Tree Cutting II, Bid No. EH18-040". The Contractor shall make good faith efforts to achieve the goals for Minority and Female (MWBE) Workforce Participation at a rate of 30%. For the purposes of this Bid, the Department shall establish a goal of a 10% Minority Labor Force Participation and 10% Female Labor Force Participation.

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received; and, be it further

 

RESOLVED, the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted below, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                            Opening Date                           

 

EH18-040              Southern Pine Beetle Tree Cutting II              July 26, 2018

                                                                                                               

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-854

CATEGORY:                            Grants

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Town Attorney

Authorize Application to the New York State Consolidated Funding Application for Town of East Hampton Shellfish Hatchery & Nursery Consolidation

 

WHEREAS, the Town of East Hampton is in receipt of the New York State Consolidated Funding Application (NYS CFA) and the Town wishes to submit an application to design and construct a new aquaculture facility consisting of a combined hatchery and nursery on property to be acquired by the Town through the New York State Department of State Office of Planning and Development Environmental Protection Fund Local Waterfront Revitalization Program (NYS DOS EPF LWRP) and the Empire State Development Program (ESD); and

WHEREAS, the Town wishes to utilize the NYS CFA to submit a General Application to the New York State Consolidated Funding Application, through all applicable funding sources including the New York State Department of State Local Waterfront Revitalization Program (NYS DOS LWRP) and the Cleaner Greener Communities (CGC); and

 

WHEREAS, the estimated project cost is $4,500,000 , and the Town will be requesting the maximum of $2,000,000 from the NYS DOS LWRP and $900,000 (20% of the total project cost) from the ESD; and

WHEREAS, to the extent required, based upon the amount of the grant awards approved, the Town will bond for the additional funds required to complete the project, to the extent necessary, should the Town Board elect to proceed with the project once the extent of awarded funding is determined; now, therefore, be it

RESOLVED, that the Supervisor is hereby authorized to file a General Application to the NYS CFA and to submit or cause to be submitted any documents requested to effectuate same as required; and, be it further

 

RESOLVED, that upon recommendation of the Town Budget Officer and approval of the Town Attorney, the Supervisor is authorized to execute a contract with the ESD and/or the NYS DOS LWRP to design and construct a new aquaculture facility; and be it further

 

RESOLVED, that any grant monies received shall be applied to repaying those portions of the project funded with general municipal bond proceeds first, and any additional funds shall then be applied to offset any Community Preservation Fund monies thereafter.

 

RESOLUTION:              2018-855

CATEGORY:                            Local Law

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Town Attorney

Adopt Local Law Chapter 240 (Vehicles and Traffic), Section 240-68 ("Schedule XVIII: Time Limit Parking") to Add 30 Minute Parking Spaces at Amagansett Parking Lot and 72 Hour Parking Restrictions at Amagansett Train Station

 

WHEREAS, the Town Board held a public hearing on July 5, 2018 regarding a local law entitled: "A Local Law providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Section 240-68 ("Schedule XVIII: Time Limit Parking") to add 30 minute parking spaces at Amagansett Parking Lot and 72 Hour Parking Restrictions at Amagansett Train Station; and

 

WHEREAS, after considering the matter and the comments of the public at the time of hearing, the Town Board believes that the enactment of this local law is in the best interests of the Town of East Hampton; and

WHEREAS, the proposed local law is a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA) 6 NYCRR Part 617.5 and Chapter 128 of the Town Code requiring no further environmental review; and now, therefore be it

RESOLVED, said Local Law is hereby adopted to read as follows:

 

Introductory No. 10   Of 2018

                                                                      Local Law No.   - 2018

 

A LOCAL LAW providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Section 240-68 ("Schedule XVIII: Time Limit Parking") to add 30 minute parking spaces at Amagansett Parking Lot and 72 Hour Parking Restrictions at Amagansett Train Station".

 

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION 1. Amendment.

Chapter 240 (Vehicles and Traffic) Section 240-68 (Schedule XVIII: Time Limit Parking), is hereby amended to add the following underlined words within the section in alphabetical order as they would appear:

 

Section 240-68.  Schedule XVIII: Time Limit Parking

 

                                                                                    Time Limit;

Name of Street                            Side                            Hours/Days                            Location

 

Amagansett Parking Lot              Green line              30 minutes; All              All green line spaces

                                                        spaces                                                                     

 

Amagansett Train Station              South & West              72 hours; All                            All Town owned spaces,                                                                                                                               which are all spaces on the                                                                                                                               south and west sides of the                                                                                                                               lot

 

SECTION 2.  Severability.

 

If any section or subsection, paragraph, clause, phrase or provision of this law shall be adjudged invalid or held unconstitutional by any court of competent jurisdiction, any judgment made thereby shall not affect the validity of this law as a whole or any part thereof other than the part or provisions so adjudged to be invalid or unconstitutional.

 

SECTION 3. Authority.                                                                                                                              

The Town Board is authorized to establish and promulgate rules and regulations regarding prohibiting, restricting, or limiting the stopping, standing or parking of vehicles pursuant to Vehicle and Traffic Law of the State of New York §1660

 

SECTION 4.  Effective Date.

 

This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law.

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2018-856

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

NOPH - Amend UR Map SP-4

 

              WHEREAS, an application has been received for modification to the Town's Urban Renewal Plan; and

 

              WHEREAS, the proposed modification to UR Map SP-4-1 proposes to modify the lot lines of existing Urban Renewal Map parcels 67, 68 & 69 to re-arrange the lot lines between the parcels to create more regular shaped lots, without any increase in the number of lots; and

 

              WHEREAS, the proposed modification has been reviewed by the Town Engineer, and the Planning Board has recommended such modification be considered by the Town Board in its Resolution of February 28, 2018; and

 

              WHEREAS, the Town Board is charged under the Town Code with responsibility for amending the Urban Renewal Map with consideration to the comments of the Town Engineer and Planning Board and

 

              WHEREAS, the Planning Department has prepared an Environmental Assessment Form (EAF) on behalf of the Town Board with regard to the proposed lot line modification under the provisions of the State Environmental Quality Review Act (SEQRA) and Chapter 128 (Environmental Review) of the Town Code; now, therefore, be it

 

              RESOLVED, that a Negative Declaration is hereby adopted by the Town Board with regard to the proposed lot line modification, finding that no significant adverse environmental impact arises as a result of the proposed lot line modification; and be it further

 

              RESOLVED, that the Town Board will hold a public hearing on August 2, 2018 at 6:30 p.m., or as soon thereafter as this matter may be heard, to consider the following modifications:

 

              URBAN RENEWAL MAP NUMBER

 

              FROM:

 

              URP 67, 68 and 69 in SP-4-1                                          Map #16, Section 1                                                                                                                                                          Montauk View

                                                                                                  Lots 1-10, 33-38, &39-40

                                                                                                  0300-77-8-5, 6 & 11.3                                         

              TO:

 

              URP 67A in SP-4                                                        Map #16, Section 1                                                                                                                                                          Montauk View

                                                                                                  Lots 12-18, 33-39                                                                                                                                           

 

              URP 67B in SP-4                                                        Map #16, Section 1                                                                                                                                                          Montauk View

                                                                                                  Lots 1-4, 40

                                                                                                 

 

              URP 67C in SP-4                                                        Map #16, Section 1                                                                                                                                                          Montauk View

                                                                                                  Lots 5-11

                                                                                                 

 

             

                                                                                                  .

             

As shown on the sketch "Proposed Old Filed Map Study Map No. #16 Section 1 Montauk View - Springs  SP-4-1" dated June 14, 2018.

 

Except as amended above, the requirements of UR Map SP-4-1 shall remain in full force and effect.  

 

RESOLUTION:              2018-857

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Winski Grant of Scenic and Conservation Easement Schedule Public Hearing and Notice of Public Hearing

 

              Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, on Thursday, August 2, 2018 at 6:30 p.m. or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following grant of a scenic and conservation easement to the Town of East Hampton:

 

GRANTOR:  Margaret Winski

TYPE OF EASEMENT: Scenic and Conservation Easement

DATE OF EASEMENT: June 15, 2018

LOCATION:              34 Seaview Avenue, Montauk

                            SCTM #300-51-01-6.1

REVIEWING AGENCY:               Zoning Board of Appeals;

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the July 26, 2018 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

              PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, Thursday, August 2, 2018 at 6:30 p.m. or as soon thereafter as this matter may be heard, concerning the following grant of scenic and conservation easement to the Town of East Hampton:

 

GRANTOR:  Margaret Winski

TYPE OF EASEMENT: Scenic and Conservation Easement

DATE OF EASEMENT: June 15, 2018

LOCATION:              34 Seaview Avenue, Montauk

                            SCTM #300-51-01-6.1

REVIEWING AGENCY:               Zoning Board of Appeals

 

RESOLUTION:              2018-858

CATEGORY:                            Committees

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Appoint Kent Feuerring to the Airport Management Advisory Committee - 2018

 

BE IT RESOLVED, that the Town Board of the Town of East Hampton hereby appoints Kent Feuerring to the Airport Management Advisory Committee to complete the term of Bonnie Krupinski for the calendar year 2018:

             

              Charles Ehren

              David Gruber

              Kent Feuerring             

              Arthur Malman, Chair

              Gene Oshrin

              Munir Saltoun                                          

              Pat Trunzo

              Steve Tuma

                           

              Ex-Officio:

              Sylvia Overby, Co-Liaison

              Jeff Bragman, Co-Liaison

              Airport Director

              Budget Officer

 

RESOLUTION:              2018-859

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Appoint David Doty - CPF Committee

 

              BE IT RESOLVED, that David Doty is hereby appointed as a member of the Town's Community Preservation Fund Committee through March 23, 2021, to fill the unexpired term of Tim Brenneman; and, be it further

 

              RESOLVED, the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

 

RESOLUTION:              2018-860

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Amend Pay Out Total for David Hummel

 

WHEREAS, in resolution 2018-686, David Hummel's retirement pay out calculation for his accrued sick time was listed as 411.35 hours for a total amount of $9,960.84, and, now therefore be it

 

RESOLVED, that the correct accrued sick time to be paid out to Mr. Hummel is 420.97 hours for a total amount of  $10,193.79, and, be it further

 

RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for sick time ($10,193.79), compensatory time ($8,197.26) and prorated longevity ($1,350.00) for an adjusted gross total of $33,470.96 to David Hummel as a final pay-out.

 

RESOLUTION:              2018-861

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Approve Leave of Absence for Denise Savarese

 

WHEREAS, Denise Savarese, has requested an unpaid leave of absence from June 25, 2018 through September 23, 2018, and,

 

WHEREAS, this leave has been approved by her department head, Marguerite Wolffsohn, and, now, therefore be it

 

RESOLVED, that Denise Savarese is granted an unpaid leave absence retroactive from June 25, 2018 through September 23, 2018.

 

RESOLUTION:              2018-862

CATEGORY:                            Securities Released

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Release Security - Urban Renewal URP 75 in SP 1-2

 

[RELEASE SECURITY]

 

              WHEREAS, road improvement work was assigned to the parcel hereinafter described, by the Town Engineer in compliance with the requirements of Chapter 232 "Urban Renewal" of the Town Code; and

 

              WHEREAS, a report has been received from the Town Engineer approving the completed road work; now, therefore, be it

 

              RESOLVED, that the following security held by the Town Board is hereby released, and the Town Clerk is directed to return same to the principal party named thereon:

 

 

NAME OF PRINCIPAL                            UR PARCEL                            TYPE OF SECURITY              AMOUNT

   (Applicant)                                          SCTM#                                                                                   

 

Stephanie Mamay and               URP 75 in SP-1-2              Bond -Travelers

Adam Mamay                                          Lots 23-25, 53-60              #106823466                            $12,000.00

13 Central Ave.                            Map 455

East Hampton, N.Y. 11937              SCTM# 0300-58-3-

                                                        26 & 17

 

RESOLUTION:              2018-863

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Amagansett Life-Saving & Coast Guard Station Historic Roadside Marker

 

              WHEREAS, the Town of East Hampton is the owner of property at Atlantic Avenue, Amagansett, that contains the Amagansett Life-Saving Station; and

 

              WHEREAS,  pursuant to Resolution 2017-524 the AMAGANSETT LIFE-SAVING AND COAST GUARD STATION SOCIETY, INC., (the "SOCIETY")  operates and maintains a museum at the site, making the same available to the public and overseeing the management of the building to assure that it remains in its historic state; and

 

              WHEREAS, the Society now seeks permission from the Town to apply for funding from the William G. Pomeroy Foundation for a Historic Roadside Marker which would serve to educate the public and foster historic tourism by commemorating the historic significance of the site; and

 

              WHEREAS, the Society additionally seeks permission from the Town to install a Historic Roadside Marker on the site should it receive funding from the William G. Pomeroy Foundation subject to approval of the Architectural Review Board; now, therefore, be it

 

                 RESOLVED, the AMAGANSETT LIFE-SAVING AND COAST GUARD STATION SOCIETY, INC., shall be permitted to apply for funding from the William G. Pomeroy Foundation and to install a Historic Roadside Marker at the Amagansett Life-Saving Station should it receive the necessary funding for the marker, subject to approval of the Architectural Review Board. 

 

RESOLUTION:              2018-864

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Increase Outside Counsel - Devitt Spellman Barrett, LLP - BIstrian Vs. TOEH

 

              WHEREAS, the Town of East Hampton required the services of outside counsel to represent the Town in the matter of Bistrian vs. Town of East Hampton, Index No. 2018-164; and

 

              WHEREAS, litigation is still pending on the case; therefore be it

 

              RESOLVED. the Law Office of Devitt Spellman Barrett, LLP, is hereby retained to continue to represent the Town in connection with said litigation; and, be it further

 

              RESOLVED said counsel is authorized to take all necessary and appropriate action on behalf of the Town in coordination with the Town Attorney; and, be it further

 

              RESOLVED, that an increase in fees is required and such increase shall be capped at $10,000.00 constituting a total of $25,000.00; and, be it further

 

              RESOLVED that payment to said counsel shall be TWO HUNDRED ($200.00) DOLLARS per hour in an amount not to exceed TWENTY FIVE THOUSAND ($25,000.00) DOLLARS, upon claim vouchers properly submitted, from Budget Account A 1420 54520 or B 1420 54520 as appropriate.

 

RESOLUTION:              2018-865

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Increase Outside Counsel - Devitt Spellman Barrett, LLP - Gerbino Vs, TOEH

 

              WHEREAS, the Town of East Hampton required the services of outside counsel to represent the Town in the matter of Gerbino vs. Town of East Hampton, et al., Index No. 2018-740; and

 

              WHEREAS, litigation is still pending on the case; therefore be it

 

              RESOLVED. the Law Office of Devitt Spellman Barrett, LLP, is hereby retained to continue to represent the Town in connection with said litigation; and, be it further

 

              RESOLVED said counsel is authorized to take all necessary and appropriate action on behalf of the Town in coordination with the Town Attorney; and, be it further

 

              RESOLVED, that an increase in fees is required and such increase shall be capped at $15,000.00 constituting a total of $25,000.00; and, be it further

 

              RESOLVED that payment to said counsel shall be TWO HUNDRED ($200.00) DOLLARS per hour in an amount not to exceed TWENTY FIVE THOUSAND ($25,000.00) DOLLARS, upon claim vouchers properly submitted, from Budget Account A 1420 54520 or B 1420 54520 as appropriate.

 

RESOLUTION:              2018-866

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Increase Outside Counsel - Devitt Spellman Barrett, LLP - Shipman

 

              WHEREAS, the Town of East Hampton required the services of outside counsel to represent the Town in the matter of Kim Ellen Shipman against The 3M Company (f/k/a Minnesota Mining and Manufacturing Co.); Angus Fire; The Ansul Company; Buckeye Fire Protection Company; Chemguard; National Foam; and, the Town of East Hampton, Index Number 605271/2018; now, therefore be it

 

              WHEREAS, litigation is still pending on the case; therefore be it

 

              RESOLVED. the Law Office of Devitt Spellman Barrett, LLP, is hereby retained to continue to represent the Town in connection with said litigation; and, be it further

 

              RESOLVED said counsel is authorized to take all necessary and appropriate action on behalf of the Town in coordination with the Town Attorney; and, be it further

 

              RESOLVED, that an increase in fees is required and such increase shall be capped at $10,000.00 constituting a total of $20,000.00; and, be it further

 

              RESOLVED that payment to said counsel shall be TWO HUNDRED ($200.00) DOLLARS per hour in an amount not to exceed TWENTY THOUSAND ($20,000.00) DOLLARS, upon claim vouchers properly submitted, from Budget Account A 1420 54520 or B 1420 54520 as appropriate.

 

RESOLUTION:              2018-867

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Budget Modification - Litter Prevention

 

Resolved, at the request of the Town Board the following modification be made to the 2018 operating budget to pay for anti-littering announcements on WLNG radio,

 

From A1990-54980 (Contingency) $2,000 to A1010-54110 (Town Board Advertising)

 

RESOLUTION:              2018-868

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-041 - Baler for Sanitation Department -  Bid Available 7/26/18 - Bid Due 8/16/18

 

WHEREAS, the Town of East Hampton wishes to purchase equipment and/or supplies in excess of $20,000.00; and

 

WHEREAS, pursuant to GML 103 all purchases of similar equipment and supplies that will exceed $20,000.00 shall be formally bid, now, therefore, be it

 

RESOLVED, as per the request of the Sanitation Department, the Purchasing Department be, and hereby is, authorized to advertise for public bid as per the following:

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, on August 16, 2018, at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                                               Baler for Sanitation Department

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on July 26, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Baler for Sanitation Department "

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

And, be it further

 

RESOLVED, the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted below, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                              Opening Date                           

EH18-041              Baler for Sanitation Department                      August 16, 2018             

 

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

RESOLUTION:              2018-869

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Approval to Pay William Delano to Maintain the East Hampton Arts Council's Website for 15 Hours

 

WHEREAS, William Delano has been hired by the East Hampton Arts Council to maintain the EHAC website; and

 

WHEREAS, an invoice for $750.00 has been submitted by William Delano for maintaining the website for 15 hours; now, therefore be it

 

Resolved, at the request of the East Hampton Arts Council, the Town Board directs the Budget Office to pay the July 16th 2018 invoice for $750.00 out of the 2018 Arts Council budget, line A1010-54996.

 

RESOLUTION:              2018-870

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Approval to Pay William Delano for Videotaping and Editing East Hampton Arts Council's Creative Networking Night Event on July 18, 2018

 

WHEREAS, William Delano has been hired by the East Hampton Arts Council to videotape and edit their Creative Networking Nights so that presentations made at the events can be posted and viewed on the Arts Council's website; and

 

WHEREAS, an invoice for $350.00 has been submitted by William Delano for shooting and editing events held on July 18, 2018; now, therefore be it

 

Resolved, at the request of the East Hampton Arts Council, the Town Board directs the Budget Office to pay the July 16th 2018 invoice for $350.00 out of the 2018 Arts Council budget, line A1010-54996.

D.              COUNCILMAN BRAGMAN

 

RESOLUTION:              2018-871

CATEGORY:                            Permits - Gatherings

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Clerk

Approval of Various Special Event Permits

 

RESOLVED, that the following gathering permits are hereby approved with the conditions agreed upon by the reviewing committee:

 

Travis Field Memorial SF              Memorial Game          Terry King Ball Field              8/2-8-5/2018

 

Amagansett Beach Co.               Kayak & Paddle Board Tours                  Various              7/6-11/1/2018

 

Montauk Playhouse                            Gala for the Playhouse                                          8/2-8/4/2018

 

Animal Rescue Fund                            Bowwow Meow Ball   124 Daniel's Hole              8/18/2018

 

32 Star Island Assoc.                            Cheers Montauk Event  32 Star Island Rd.              8/25/2018

 

RESOLUTION:              2018-872

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Vacation and Compensatory Time Pay Out - James Kommer, Environmental Analyst

 

              WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the town of East Hampton earned Vacation & Compensatory time is to be paid upon separation from employment, and

 

              WHEREAS, James Kommer's, an Environmental Analyst in the Natural Resources Department, full time employment with the Town ended effective June 6, 2018, and audited time records indicate that he has an accrued vacation & compensatory time balance, now therefore be it

 

              RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for 35.073 vacation hours and 2.88 compensatory hours at $27.0310 per hour for a gross total of $1,025.92 to James Kommer as a final pay-out.

 

RESOLUTION:              2018-873

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Attorney

Authorize Town Renew Membership the International Municipal Lawyers Association - 2018

 

WHEREAS, the International Municipal Lawyers Association provides information and legal resources, including legal advocacy, to member municipalities; and

 

WHEREAS, the Town of East Hampton has been a member of the organization and utilized the resources of the organization; and,

 

WHEREAS, the population based membership renewal fee is $625 for a municipality of East Hampton's size; now therefore be it

 

RESOLVED, that the Town Supervisor is hereby authorized and directed to file all necessary applications for the Town of East Hampton to renew membership with the International Municipal Lawyers Association, payable from A1420-54200 (Travels Conferences and Dues).

E.              SUPERVISOR VAN SCOYOC

 

RESOLUTION:              2018-874

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Authorize Emergency Road Repairs 2018

 

WHEREAS, the Town Board has been informed by the Town Highway Superintendent that emergency road repairs are needed on the streets listed below, in order to assure continued safety and accessibility by emergency and Fire Department vehicles; now therefore, be it

 

RESOLVED, that the Highway Superintendent, Stephen Lynch, is hereby authorized to make the necessary emergency repairs to render the following streets safe and passable for emergency and fire department vehicles;

 

SOUTH GREENFIELD DRIVE

SOUTH GENESEE COURT

SOUTH FULTON DRIVE

NORTH SURFSIDE AVENUE

SOUTH ETNA AVENUE

SOUTH GENEVA COURT

GLENDALE DRIVE

GILBERT ROAD

SOUNDVIEW DRIVE

FIRESTONE ROAD

TUTHILL ROAD

SOUTH DAVIS AVENUE

SOUTH DUNCAN DRIVE

SOUTH DUBOIS PLACE

SOUTH GREENWICH STREET

SOUTH GIBSON PLACE

SOUTH GOODRIDGE PLACE

NORTH FAIRFAX

 

RESOLUTION:              2018-875

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Amend Budget for Building Department Scanners

 

Resolved, that  Town Board directs the Budget Office to make the following budget modification for the Building Department to purchase large scanners for digitizing records:

 

From:

 

Budget Line:  B3620.52600 Fulltime Salaries   in the amount of  $ 5,000.00

 

 

To:

 

Budget Line:  B3620.52600  Other Equipment        in the amount of  $ 5,000.00

Financial Impact:

Budget Neutral - transfer within Budget Lines $5,000

 

 

RESOLUTION:              2018-876

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Team Budget Software  Hourly for as Needed Services 2018/2019

 

WHEREAS, the Town Board approved an agreement with Questica for maintenance, support and hosting of the Town's Team Budget software by Resolution 2018-700; and

 

WHEREAS, an amendment is desired to set forth the hourly costs should the Town require additional services outside of the services specified in the Contract; and

 

WHEREAS, Questica's hourly rate for such services, as required, is $185.00 her hour; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute an agreement addendum with Questica for the additional hourly charges for work outside the services specified in the Agreement, such additional work to be charged at a rate of $185.00 per hour, to be paid from the appropriate budget account.

 

RESOLUTION:              2018-877

CATEGORY:                            Fees

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Police Department

Det. Ryan Hogan Training Request

 

WHEREAS, officer personnel of the East Hampton Town Police Department have been attending important training; now, therefore be it

 

RESOLVED, that Det. Ryan Hogan authorized to attend the 2018 31st Annual Colonel Henry F. Williams Homicide Seminar to be held at the New York State Police Academy in Albany, New York from September 30, 2018 through October 5, 2018; now therefore be it

 

RESOLVED, that  Registration Fees, fuel, tolls and all other allowable expenses will be paid from Budget Account B3120.54231 upon voucher(s) properly submitted in an amount not to exceed $1,200.00

Financial Impact:

$1,200.00

 

 

RESOLUTION:              2018-878

CATEGORY:                            Bids Rejected

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Reject Bid EH18-013/Pin No. 0760.26,  Safe Routes to School - Springs-Fireplace Road

 

WHEREAS, the Town Board did solicit bids for Safe Routes to School - Springs-Fireplace Road, Bid #EH18-013/Pin No. 0760.26; and

 

WHEREAS, the project engineer Jack Figueiredo/NV5 has recommended rejecting Bid #EH18-013/Pin No. 0760.26, Safe Routes to School - Springs-Fireplace Road; and the Town Board reserves the right to reject any and all bids; now, therefore be it

 

RESOLVED, the East HamptonTown Board hereby rejects the bids for Safe Routes to School - Springs-Fireplace Road, received in response to the Senior Purchasing Agent's Notice to Bidders dated March 8, 2018 and the Senior Purchasing Agent is directed to send a copy of this rersolution to all parties submitting bids.

 

RESOLUTION:              2018-879

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Accept Bid #EH/Sag-18-901 -  HVAC: Repairs, Service & Installation -  Best Climate Control Corporation

 

WHEREAS, the East Hampton Town Board and Sag Harbor USFD Cooperative solicited bids for annual HVAC: Repairs, Service & Installation, Bid No. EH/Sag-17-901; and

 

WHEREAS, the bid of Best Climate Control Corp. was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the Cooperative and they have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the bid of Best Climate Control Corp. is hereby accepted by the Cooperative, and the appropriate personnel are hereby authorized to issue purchase orders in accordance with the Cooperative's bid specifications and the bid submission of the contractor.

Financial Impact:

HVAC Inspection & Maintenance for East Hampton Town - $35,000.00 lump sum

Service calls $100.00 hr

 

 

RESOLUTION:              2018-880

CATEGORY:                            Bids Rejected

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Reject Bid EH18-035 - Supply & Delivery of ATV for Public Safety

 

WHEREAS, the Town Board did solicit bids for the Supply & Delivery of ATV for Public Safety - EH18-035; and

 

WHEREAS, the Town Board reserves the right to reject any and all bids; now, therefore be it

 

RESOLVED, the Town Board hereby rejects the bid for the Supply & Delivery of ATV for Public  Safety because no bids were submitted, in response to the Senior Purchasing Agent's Notice to Bidders dated June 21, 2018.

.

 

RESOLUTION:              2018-881

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Accept Bid EH18-036  - Supply & Delivery of  Auto Parts 2018 - Advance Stores Co. D/B/A Advance Auto Parts, Grade a Petroleum, Long Island Truck Parts, Inc., Morgan Auto Supply, Inc., Partsway, Inc.

 

WHEREAS, the Town Board solicited bids for the Supply & Delivery of Auto Parts 2018, Bid No. EH18-036; and

 

WHEREAS, the bids of Advance Stores Co. d/b/a Advance Auto Parts, Grade A Petroleum, Long Island Truck Parts, Inc., Morgan Auto Supply, Inc. &  Partsway Inc. were the lowest bids received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the user departments and Jeanne Carroza,  CPPB the Town's Senior Purchasing Agent, and she has recommended the award of the bid to the lowest responsive, responsible bidders; now, therefore, be it

 

RESOLVED, that the bids of Advance Stores Co. d/b/a Advance Auto Parts, Grade A Petroleum, Long Island Truck Parts, Inc., Morgan Auto Supply, Inc. & Partsway Inc. are hereby accepted and the Senior Purchasing Agent is hereby authorized to issue a purchase order in accordance with the Town's bid specifications and the bid submission of the contractors.

 

RESOLUTION:              2018-882

CATEGORY:                            Bids to Notice

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-039 - Annual Drainage Contract "A" "B" & "C" Bid Available July 19, 2018 -  Bid Due August 9, 2018

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML Section 103 all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, per the request of the Highway Superintendent Stephen Lynch, the Purchasing Department be and hereby is, authorized to advertise for public bid as per the following:

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, Purchasing Department on August 9, 2018 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                                                Annual Drainage Contract "A" "B" & "C"

 

Specifications are available at the purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on July 19, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked " Annual Drainage Contract "A" "B" & "C".

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids; and, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                                                          Opening Date                           

 

EH18-039      Annual Drainage Contract "A" "B" & "C"                            August 9,2018

  

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-883

CATEGORY:                            Bids Extended

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Extend Contract EH14-025 - Ft. Hill Cemetery- Interments & Maintenance Contract - Alan Burke Backhoe Service

 

WHEREAS, the Town solicited bids in 2014 for the Fort Hill Cemetery Interments & Maintenance Contract Bid No. EH14-025; and

 

WHEREAS, the bid of Alan Burke Backhoe Service was the lowest bid received meeting the bid specifications; and

 

WHEREAS, the Town accepted the bid of Alan Burke Backhoe Service, and entered into an agreement that is renewable, upon agreement of the parties, for four (4) additional one (1) year terms; now, therefore be it

 

RESOLVED, the contract extension for Alan Burke Backhoe Service for care and maintenance of Fort Hill Cemetery at an annual cost of $2200.00 per month, plus fee per incomplete interment/interment, is to be taken from Fund Line #A8850.54570; and, be it further

 

RESOLVED, the Senior Purchasing Agent is hereby authorized to issue purchase orders to Alan Burke Backhoe Service in accordance with the Town's bid specifications and the bid submission of the Contractor for a period of one (1) year to be effective from August 4, 2018 through August 3, 2019.

Financial Impact:

$2200.00 per month, total cost of $26,400.000 + fee per incomplete interment/interment - Fund Line #A8850.545700

 

 

RESOLUTION:              2018-884

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Authorize Emergency Road Repairs

 

Whereas, Stephen Lynch, the town Highway Superintendent has inspected the condition of Gardiner Lane in Springs, a road not in the town highway system, and has found that emergency road repairs are necessary for safety; and

 

Whereas Mr. Lynch has informed the Town that repairs are needed; be it

 

Resolved that Highway Superintendent Stephen Lynch is requested to make the necessary emergency repairs; and be it further

 

Resolved that the Town Clerk is hereby requested to forward a copy of this resolution to the approprate individuals.

 

RESOLUTION:              2018-885

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Accept Donation of Memorial Bench -- Maureen Rutkowski

 

              WHEREAS, Maureen Rutkowski would like to donate a park bench as a gift, to be placed in the hamlet of Montauk; now, therefore be it

 

              RESOLVED, the Town Board hereby gratefully accepts the donation by Maureen Rutkowski to the Town of East Hampton; and, be it further

 

              RESOLVED, the Town Clerk is hereby requested to forward a copy of this resolution to  Tony Littman, Supervisor of Parks/Building Maintenance.

 

RESOLUTION:              2018-886

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Authorize Use of Recycling Center for Disposal of Plant Material from Georgica Pond

 

WHEREAS, the Friends of Georgica Pond, with Dr. Christopher Gobler, will be harvesting plant material from Georgica Pond between July and September 30, 2018, in an effort to reduce nitrogen and phosphorous in the pond, and to study its ecology; and

 

WHEREAS, those conducting the study have requested permission to deposit harvested plant material at the town composting facility; and

 

WHEREAS the plant material that is harvested will be tested for nutrients and toxins, per the New York State Department of Environmental Conservation, which has issued a license to collect for the project, which has also been approved by the East Hampton Town Trustees; therefore

 

BE IT RESOLVED that the Friends of Georgica Pond Foundation and Dr. Christopher Gobler be permitted and are hereby authorized to deposit plant material from Georgica Pond at the Town Recycling Center composting facility at no charge, for the 2018 study season.

 

RESOLUTION:              2018-887

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Budget Modification Fort Hill Cemetery

 

Resolved, that at the request of the Purchasing Department the following modification be made to the 2018 operating budget to repair a damaged water pump at Fort Hill Cemetery:

 

From A1990-54980 (Contingency) $3,500 to A8850-54550 (Repairs)

 

RESOLUTION:              2018-888

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Memorializing Resolution in Support of a Grant of Access and Utility Easement, Lease and Community Benefits Package with Deepwater Wind South Fork LLC and Authorization for Retaining John Wagner of Certilman Balin Adler & Hyman LLP as Outside Counsel for Deepwater Wind South Fork LLC Issues

 

WHEREAS, Deepwater Wind South Fork LLC is developing an offshore wind farm in federal waters over 30 miles east of East Hampton, NY (the “Wind Farm”) to deliver power to an existing LIPA substation located on Cove Hollow Road in East Hampton;

 

WHEREAS, the Wind Farm will deliver its output to the substation via an export cable (the “Cable”) and Interconnection Facilities (together with the Wind Farm, the Cable, and the substation connection: the “Project”), portions of which are planned to be installed within rights-of-way of certain Town-owned roads and beneath the public beach and parking lot at the end of Beach Lane in Wainscott;

 

WHEREAS, the Town of East Hampton and the Trustees of the Freeholders and Commonality of the Town of East Hampton each have proprietary interests in the lands which will be impacted by the Project to be installed within rights-of-way of certain Town-owned roads and beneath the public beach and parking lot at the end of Beach Lane in Wainscott; and

 

WHEREAS, the Town of East Hampton and the Trustees of the Freeholders and Commonality of the Town of East Hampton jointly held a Public Hearing on a proposed Grant of Access and Utility Easement, Lease and Community Benefits Package of Deepwater Wind South Fork LLC, on May 17, 2018 at 6:30 p.m. and heard and took testimony from members of the public regarding the proposal; and

WHEREAS, the Town of East Hampton held the record open for two weeks for the submission of written testimony and the Trustees of the Freeholders and Commonality of the Town of East Hampton held the record open for 4 weeks for the submission of written testimony; and

WHEREAS, the Town has reviewed all of the testimony in the record and,

WHEREAS, the consideration of the Project is a Type II Action pursuant to the New York State Environmental Quality Review Act (“SEQRA”), 6 NYCRR Part 617.5(c)(35) because the Project is of such a size and scope (design capacity that exceeds 125 kilovolts and extends more than one mile) that it classifies as an electric transmission facility therefore requiring a certificate of environmental compatibility from the Public Service Commission. Actions requiring a certificate of environmental compatibility and public need under Article VII, VII, or X of the Public Service Law are specifically exempt from local environmental review and thus are Type II actions; and

WHEREAS, full environmental review will be undertaken as part of the Public Service Commission review of the Project as the Public Service Commission has its own staff which conducts an in-depth environmental and economic analysis of the application and must find that “the facility represents the minimum adverse environmental impact, considering the state of available technology and the nature and economics of the various alternatives, and other pertinent considerations including but not limited to, the effect on agricultural lands, wetlands, parklands and river corridors traversed.” Public Service law section 126(1)(c); and,

WHEREAS, the Town recognizes that it has limited jurisdiction to locally review the project due to preemption by State and Federal law and that the Town’s property-right interest in the grant of the Access and Utility Easement for the landing of the cable at Beach Lane affords the Town the most level of control at the local level; and,

WHEREAS, if the Project were designed to land the cable at another location not controlled by the Town, the Town would lose out on this property-interest based control of the Project; and,

WHEREAS, although the Town’s review at the local level is limited by State and Federal preemption, that does not mean that the Town cannot be fully involved in both the Federal and State review of the Project; and,

WHEREAS, the Town recognizes that there are serious and substantial issues with the project that must be addressed and mitigated through the Article VII review; and,

WHEREAS, the Town will have a full opportunity to be an intervenor in the Public Service Commission Article VII review and may be entitled to receive funding from the Project to aide in the Town’s intervention efforts; and

WHEREAS the Town has adopted a goal of meeting 100 percent of community wide electricity consumption with renewable energy sources as the Town recognizes the impact that fossil fuel reliance has on climate change and sea level rise; and,

WHEREAS, the Project, if constructed, would move the Town much closer to achieving this renewable energy goal; and

WHEREAS, Deepwater Wind South Fork LLC, has offered a community benefits package in connection with the Project that at a minimum will provide:

              1.)              Local Economic Benefit: Operations and Maintenance facilities for the project will be based in Montauk providing local resident employment opportunities

              2.)              Ocean Industries Sustainability Program- $2,000,000 dollar donation

              3.)              Inshore Fisheries Resource Assistance Fund- $1,000,000 dollar donation

              4.)              Wainscott Infrastructure Improvements: buried utility lines on Beach Lane and Wainscott Main Street (from Wainscott Hollow Rd to Sayre's Path (Approx $2.5 million dollars) and reimburesemt of a project manager up to $250,000 dollars

              5.)              Wainscott Water Infrastructure Fund- $1,000,000 dollar contribution

              6.)              Fisheries LIaison for length of the project

              7.)               Marine Infrastructure Management and Improvement Fund- $75,000 annually for 20 years ($1.5 million dollars)

              8.)              Energy Sustainability and Resiliency Fund- $200,000 contribution

                            Minimum Community Benefit Value: $8,450,000 dollars.

WHEREAS, the following environmental organizations are in support of this renewable energy project, and have submitted comments or testimony to that effect, stressing the need for sources of clean, renewable energy, the environmental impacts of continued fossil fuel use, and the ability to identify and mitigate any potential impacts from the wind energy project: Renewable Energy Long Island, the Sierra Club, Group for the East End, Citizens Campaign for the Environment, National Wildlife Federation, Surfrider Foundation, and Defend H2O; and

WHEREAS, the Town finds that entering a Grant of Access and Utility Easement, Lease and Community Benefits Package with Deepwater Wind South Fork LLC is in the best interest of the Town and consistent with the Town’s adopted goals of achieving 100% renewable energy usage and preserving as much input as possible through its property-based interests; now therefor be it

RESOLVED, that by adoption of this Resolution the Town of East Hampton states its support for the Town entering a Grant of Access and Utility Easement, Lease and Community Benefits Package with Deepwater Wind South Fork LLC, in order to allow Deepwater to move forward with the substantial and thorough environmental and regulatory review of a 90 megawatt, 15 turbine wind farm to be sited approximately 30 miles east of Montauk; and be it further

RESOLVED, that John Wagner and the firm of Certilman Balin Adler & Hyman LLP are hereby retained by the Town to serve as outside counsel to the Office of the Town Attorney for all issues relating to the Project, including, but not limited to, the drafting and negotiation of the Grant of Access and Utility Easement, Lease and Community Benefits Package with Deepwater Wind South Fork LLC, any proceeding pursuant to Article VII of the Public Service Law and all proceedings before the Federal Bureau of Ocean Energy Management (BOEM) and all other federal, state and local regulatory and environmental review agencies, boards and tribunals; and, be it further

RESOLVED, that Attorney Wagner shall be compensated at the rate of 475 dollars per hour with other firm personnel being billed a reduced rate to be determined in a letter of engagement to be executed by the Supervisor as approved by the Office of the Town Attorney; in no event shall an amount exceeding $25,000 dollars be expended without further authorization of the Town Board, and be it further

RESOLVED, that once the Grant of Access and Utility Easement, Lease and Community Benefits Package agreements are drafted and in final form, they will be made publicly available and the Town Board will review the same and give them due consideration.

 

RESOLUTION:              2018-889

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Adopt Social Media Policy

 

WHEREAS, the Town of East Hampton has determined that a Social Medial Policy be established for the Town, and,

 

WHEREAS, the Town has submitted the Social Media Policy for review to the Town's Labor Attorney, and, now therefore be it

 

RESOLVED, that the Town of East Hampton adopts the Social Media Policy, as attached, effective July 22, 2018, and, be it further

 

RESOLVED, that a copy of this policy shall be included in the Town of East Hampton's Policy Handbook.

 

RESOLUTION:              2018-890

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Adopt Whistleblower Policy

 

WHEREAS, the Town of East Hampton has determined that a Whistleblower Policy be established for the Town, and,

 

WHEREAS, the Town has submitted the Whistleblower Policy to the Town's Labor Attorney for review, and, now therefore be it

 

RESOLVED, that the Town of East Hampton hereby adopts the Whistleblower Policy, as attached,  effective July 22, 2018, and, be it further,

 

RESOLVED, that a copy of this policy shall be included in the Town of East Hampton's Policy Handbook.

F.              ADDITIONAL RESOLUTIONS

 

RESOLUTION:              2018-891

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Housing

Income Standards Suffolk County

 

WHEREAS, there is a need for affordable rental housing in the Town of East Hampton and

WHEREAS, the East Hampton Housing Authority (EHHA) and Georgica Green Ventures, LLC have identified a site (SCTM# 300-172-2-33.1 ) at 531 Montauk Highway in  Amagansett in the County of Suffolk, Town of East Hampton which would be appropriate for development as affordable housing; and

Whereas the Town of East Hampton has placed the property in an affordable housing overlay district (AHO)and guaranteed the bonds of the EHHA to assist the Authority with the purchase of the property: and

WHEREAS, there are affordable housing requirements contained in the AHO and the proposed rent schedule below is consistent with the requirements of the AHO; and

WHEREAS, the proposed affordable housing fair market rent standard is consistent with Section A36-2 D of the Suffolk County Administrative Code; now therefore be it,

RESOLVED, the rent shall be considered affordable if the gross rent, as defined in 26 U.S.C. ? 42(g)(2)(B) does not exceed 30% of the eighty-percent HUD-established area median income limit for the Nassau-Suffolk PMSA  with adjustments for bedroom size consistent with HUD policy on occupancy standards under the Fair Housing Act and be it further

RESOLVED, that the foregoing shall be the established rent standard for the development of the EHHA/ Georgica Green Ventures Project located at 531 Montauk Highway in Amagansett.

 

RESOLUTION:              2018-892

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Authorize Intermunicipal Agreement with East Hampton Village for Fire Substation Land Lease

 

WHEREAS, the Town Board held a public hearing on July 19, 2018 on a proposed lease to the Village of East Hampton of a portion of property located at Old Northwest Road, near Bull Path, Town of East Hampton, as more particularly identified on the Suffolk County Tax Map as SCTM# 300-135-2-19 & 15.02 for purposes of constructing a fire station at the site to serve areas which are too distant from the existing facility to provide optimal response; and

 

WHEREAS, said property is currently vacant land and not needed for any municipal purpose; and

 

WHEREAS, the property was formerly the site of an old brush dump, and the Town has performed preliminary soil investigations and consulted with the New York State Department of Environmental Conservation (NYSDEC), and the NYSDEC has indicated that development of the property will require compliance with part 360 (Landfill Reclamation) standards; and

 

WHEREAS, the Village is aware of the requirements of the NYSDEC and will develop the property pursuant to a plan submitted to and approved by the NYSDEC; and

 

WHEREAS, the Town Board has considered the comments of all submitted at the time of hearing and/or during work sessions on this matter; and

 

WHEREAS, the Town Board believes that the creation of a fire substation at the proposed location is in the best interests of the Town of East Hampton; now therefore be it

 

RESOLVED, that the Town Supervisor is hereby authorized and directed, subject to the requirements of permissive referendum pursuant to Article 7 of the Town Law of the State of New York, to enter into a lease agreement with the Village of East Hampton, for the lease of town property, not needed for Town municipal purposes, such premises consisting of not more than one acre of premises known and described as part of Suffolk County Tax Map Numbers 300-135-2-19 & 0300-135-2-15.02, such lease to be at the rate of Twenty ($20.00) Dollars per annum for a term of twenty (20) years; and be it further

 

RESOLVED, that such lease shall require that the Village of East Hampton comply with any and all requirements of the New York State Department of Environmental Conservation for development of the leased site; and be it further

 

RESOLVED, that the Town Clerk shall publish the attached Notice of Resolution adopted pursuant to permissive referendum in the July 26, 2018 edition of the East Hampton Star.

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk, State of New York, at a meeting thereof held on July 19, 2018 duly adopted a resolution, an abstract of which follows:

 

              A resolution, subject to permissive referendum, authorizing the lease of town property not needed for Town municipal purposes to the Village of East Hampton, for purposes of constructing thereon a fire substation to serve areas which are too distant from the existing facility to provide optimal response, such premises consisting of not more than one acre of premises known and described as part of Suffolk County Tax Map #s 300-135-2-19 & 0300-135-2-15.02, such lease to be at the rate of Twenty ($20.00) Dollars per annum for a term of twenty (20) years. 

 

Dated:              _______, 2018                                                        BY ORDER OF THE TOWN BOARD

                                                                                                  TOWN OF EAST HAMPTON

 

 

                                                                                                  CAROLE BRENNAN,

                                                                                                  TOWN CLERK

 

RESOLUTION:              2018-893

CATEGORY:                            Easement

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

RENCO Properties, Inc. Accept Grant of Large Lot Scenic Easement

 

              WHEREAS, a public hearing was held by the Town Board of the Town of East Hampton on July 19, 2018, on proposed grant of a large lot scenic and conservation easement to the Town pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code; and

 

              WHEREAS, acceptance of the easement as submitted and heard is hereby found to be in the best interest of the Town; now, therefore, be it

 

              RESOLVED, that the Town hereby accepts the easement listed below and authorizes and directs the Supervisor to execute same on behalf of the Town and the Town Clerk is directed to return it to the applicant for recording pursuant to the Planning Board's Resolution, and record same in the Office of the Suffolk County Clerk.

 

GRANTOR: RENCO Properties, Inc. by Gene Kinsella, President

TYPE OF EASEMENT:  Large Lot Scenic and Conservation Easement

DATE OF EASEMENT: June 5, 2018

LOCATION:  64 Edwards Avenue, East Hampton

                     SCTM #300-167-4-1

REVIEWING AGENCY:  Planning Board

 

RESOLUTION:              2018-894

CATEGORY:                            Easement

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Haak - Accept Grant of Scenic and Conservation Easement

 

              WHEREAS, a public hearing was held by the Town Board of the Town of East Hampton on July 19, 2018, on proposed grant of a scenic and conservation easement to the Town pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code; and

 

              WHEREAS, acceptance of the easement as submitted and heard is hereby found to be in the best interest of the Town; now, therefore, be it

 

              RESOLVED, that the Town hereby accepts the easement listed below and authorizes and directs the Supervisor to execute same on behalf of the Town and, the Town Clerk is directed to return it to the applicant for recording pursuant to the Zoning Board's Resolution, and record same in the Office of the Suffolk County Clerk.

 

GRANTOR:  Christopher Haak

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: April 21, 2018

LOCATION:              81 Northwest Landing Road, East Hampton

                            SCTM #300-90-3-13

REVIEWING AGENCY:               Zoning Board of Appeals