East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

Town Board Meeting of February 7, 2017
East Hampton, New York

 

 

I.              Call to Order

10:00 AM Meeting called to order on February 7, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

¨

¨

¨

 

Councilman Peter Van Scoyoc

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Fred Overton

¨

¨

¨

 

Supervisor Larry Cantwell

¨

¨

¨

 

II.              Public Portion

III.              Topics

A.              Bids - Jeanne Carroza

B.              Proposed Legislation to Create Rebate Program for Voluntary Upgrade of Cesspool Sanitary Systems and all Sanitary Systems in Vulnerable Water Supply Areas - NancyLynn Thiele

C.              Proposed Legislation Regarding Sanitary Systems Code - NancyLynn Thiele

D.              Proposed Revisions to Film Code - NancyLynn Thiele

E.              Proposed Revisions to Public Assembly Code - NancyLynn Thiele

F.              Proposed Legislation to Require Beach-Driving Permits Annually

G.              77 Industrial Road, Request to TB to Consent to their Planning Board Application - Land Planning Services

H.              Request from Friends of Georgica Pond for Trawling & Motorized Vessel Exemptions in Georgica Pond

I.              Proposed Legislation to Create a 4-Way Stop Intersection of Wainscott Main Street, 5 Rod Highway and Wainscott Hollow Road

J.              Landfill Monitoring - FPM

K.              FAA Part 16 DeciFAA Part 16 Decision

IV.              Liaison Reports

V.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2017-233

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Notice to Bidders - EH17-004 - Miscellaneous Food Items for Human Services February 2017 Bid Available 2/09/17 - Bid Due 2/22/17

 

WHEREAS, the Town of East Hampton wishes to purchase equipment and/or supplies in excess of $20,000.00; and

 

WHEREAS, pursuant to GML 103 all purchases of similar equipment and supplies that will exceed $20,000.00 shall be formally bid, now, therefore, be it

 

RESOLVED, as per the request of the User Departments, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, Purchasing Department, Town Hall East Hampton, on February 22, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

Miscellaneous Food Items for Human Services February 2017

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on February 09, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked:

Miscellaneous Food Items for Human Services February 2017  EH17-004

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

and, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                        Name                                                               Opening Date

 

EH17-004              Miscellaneous Food Items for

                            Human Services February 2017                              February 22, 2017                                                                                             

                           

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2017-234

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Bid #EH17-002 - Annual Contract for the Supply & Delivery of Frozen Food Plus Miscellaneous Items for Human Services February 2017 -  Mivila Foods of NY, Inc.

 

WHEREAS, the Town Board solicited bids for the Annual Contract for the Supply & Delivery of Frozen Food Plus Miscellaneous Items for Human Services February 2017, Bid No. EH17-002; and

 

WHEREAS, the bid of Mivila Foods of NY, Inc., was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bid submitted has been reviewed by the Human Services Department and Jeanne Carroza, CPPB the Town's Purchasing Agent; and she has recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, the bid of Mivila Foods of NY, Inc. is hereby accepted for Items 1,2,3,5,6,7,8,9, 11,12,13,14,16,17,18,19,20,21,22,23,24,27,28,29,30,32,33,34,35,36,37,42,45,46,47,

48,49,50,51,52,53,64,66,67,68,70,71,72,73,74,75,76,77,78,80,81,87,88,89,91,92,93,

95,96,98,99,100,101 and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

B.              COUNCILMAN VAN SCOYOC

 

RESOLUTION:              2017-235

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Board

Emergency Road Repairs - Gladstone Place Near Gravesend Avenue in Montauk

 

              WHEREAS, the Town has been informed that emergency road repairs are necessary on Gladstone Place near Gravesend Avenue in Montauk in order to assure continued safety and accessibility by emergency vehicles; now therefore, be it

 

              RESOLVED, that Highway Superintendent Stephen Lynch is requested to make the necessary emergency repairs; and, be it further

 

              RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

C.              SUPERVISOR CANTWELL

 

RESOLUTION:              2017-236

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Bookkeeping

Amend Budget for 2016 Notice of Claim Salm-Hoogstraete

 

Whereas, Resolution 2016-1013 authorized the payment for the settlement of Notice of Claim  # TEHAM-2016-010 Date of Loss 5/4/16 for the NYMIR Deducible in the amount of $11,482.49 ; And 

 

Whereas,  sufficient funds are not available in the 2016 Budget line for A 1910 54150 to pay this claim, Therefore be it,

 

 

Resolved, The Budget Officer is hereby directed to amend the 2016 budget  as follows:

 

From:

 

Budget Line:  A 1990 54980   Contingency   in the amount of  $ 11,000.00

 

 

To:

 

Budget Line:  A1910 .54150  Insurance         in the amount of  $ 11,000.00

 

RESOLUTION:              2017-237

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Authorize Inspection of Port Security Vessel for Marine Patrol

 

WHEREAS, pursuant to Resolution #2017-178, the Town Board approved funds in an amount not to exceed $5,000.00, to be expended for the inspection, by a  representative of the Townl, of the Enforcement, Search & Rescue, Port Security Vessel being constructed for the Marine Patrol by Silver Ships, Inc.; now, therefore, be it

 

RESOLVED, that such authorization is hereby amended to include direct payment and/or reimbursement to Silver Ships, Inc., for any and all travel and lodging costs incurred by Silver Ships expended for the transportation, lodging and other travel expenses for the Town Representative for purposes of inspecting the construction of the Enforcement, Search & Rescue, and Port Security Vessel, such costs not to exceed the sums authorized by Resolution 2017-178; and be it further

 

RESOLVED, that such costs, in compliance with Resolution 2017-178, shall not exceed the sum of $5,000.00 and shall be paid from Budget Account HA3125.52500.16006 upon voucher and any and all applicable paperwork, properly submitted.  

Financial Impact:

5000.00

 

 

RESOLUTION:              2017-238

CATEGORY:                            Acquisitions

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Resolution Authorizing Supervisor to Sign Agreement with the Peconic Land Trust to Allow for Town's Land Acquisition Manager to Participate in Auction for a Parcel of Real Property on Their Behalf

 

WHEREAS, the Town and the Peconic Land Trust are desirous of acquiring a certain parcel of property, commonly known as 395 Pantigo Road, East Hampton and more particularly described as SCTM#300-189-1-4 (hereinafter, "the Property"); and,

 

WHEREAS, the Property is scheduled for sale via auction on February 7, 2017 and the Town cannot acquire title within the time frame called for in the terms of sale and foreclosure judgment, but the Peconic Land Trust can; and,

 

WHEREAS, the Town and the Peconic Land Trust are willing to work together to acquire the parcel of property, including participation at the auction, with the Town eventually becoming fee title owner of the same; now, therefore be it

 

RESOLVED, that the Town Supervisor is hereby authorized and directed to enter into an agreement, in a form to be approved by the Town Attorney's Office, with the Peconic Land Trust to jointly participate in the auction to acquire the property; and, be it further

 

RESOLVED, the Town's Land Acquisition Manager is authorized and directed to attend, participate and bid to acquire the Property at the auction on behalf of the Peconic Land Trust and in accordance with the agreement authorized herein; and be it further

 

RESOLVED, that the Town's portion of funds to provide at the auction shall not exceed $200,000.  

Financial Impact:

200,000

 

 

RESOLUTION:              2017-239

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Bookkeeping

Amend  2017 Budget to Appropriate Surplus for Land Acquisition and Authorize Special Warrant for the Auction Deposit

 

Whereas,  The Town Board authorized the Land Acquisition Manager to participate in an auction for per Town Board Resolution 2017-238; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

Increase:

 

Budget Line:  A0   41775  Appropriated Unreserved Surplus in the amount of  $ 200,000.00

 

 

Increase:

 

Budget Line:  A 1940 52702  Land Acquisition        in the amount of  $ 200,000.00

 

And Be it Further Resolved, the Town Board authorizes a warrant to issue the bid deposit check up to $200,000 payable to  Andrea DeNicola, Esq. as Referee

VI.              Executive Session: Leases, Litigation, CPF