East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of April 20, 2017
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on April 20, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

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¨

¨

 

Councilman Peter Van Scoyoc

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Fred Overton

¨

¨

¨

 

Supervisor Larry Cantwell

¨

¨

¨

 

II.              Public Hearings

1.              Resolution Setting a Public Hearing to Consider Amending Chapter 240 (Vehicles and Traffic) to Amend Section 240-64 ("Schedule XIV:  Parking Prohibited Certain Hours") to the East Hampton Town Code to Allow and Remove Designated Parking on Meeting House Lane

III.              Public Portion

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2017-442

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

4B Warrant- Approval of Claims $719,038.10  Utility $59,746.20

 

RESOLVED, that Claims on Warrant No. 4B/2017, in the amount of $719,038.10 Were audited by the Town Board and the Supervisor is hereby directed to pay same, and be it

 

FURTHER RESOLVED, that Claims on Utility Warrant No. 4B/2017, in the amount of $59,746.20 Were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2017-443

CATEGORY:                            Amendment

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Amend Resolution No. 2017-93 - Annual Contract for Supply & Delivery of Groceries December 2016 - #EH16-047

 

WHEREAS, by Resolution No. 2017-93, adopted on January 5, 2017,  the Town Board accepted Bid# EH16-047 for the Annual Contract for the Supply & Delivery of Groceries December 2016; and

 

WHEREAS, item #209 (Pineapple Chunks in Juice) was awarded to Mivila Foods of NY, but now no longer carry this item; now, therefore be it

 

RESOLVED, that item #209 (Pineapple Chunks in Juice) be awarded to DiCarlo Distributors, Inc. to supply this item, per Bid #EH16-047.

 

RESOLUTION:              2017-444

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Contract - Tyler Technologies

 

WHEREAS, the Town Board retained Tyler Technologies Inc. for MUNIS Software to support the Finance Internal Audit, Human Resources and Purchasing functions commencing in 2015, and the same has was renewed for 2016; and

 

WHEREAS, the Information Technology Department has received invoices for licensing and support for fiscal year 2017 commencing January 1, 2017;  now,  therefore, be it

 

RESOLVED, that the Budget Office is hereby authorized to pay Tyler Technologies Inc. The sum of $58,821.18 for charges regarding licensing and support for fiscal year 2017 commencing on 1/1/17 and ending on 12/31/17 to support the Town's Finance, Accounting & Internal Audit, Human Resources and Purchasing offices, said amount to be paid from Budget Account #A1680.54623 in the amount of $44,115.85 and B 1680.54623 in the amount of $14,705.33;  and be it further

 

RESOLVED, that the Supervisor is authorized and directed to sign any and all agreements, in a form approved by the Office of the Town Attorney. 

 

RESOLUTION:              2017-445

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Agreement ESRI Maintenance License

 

WHEREAS, the Town requires and has previously obtained a separately-licensed module to permit GIS data to be shared with and converted between other platforms and data formats such as Microsoft Excel, computer-aided drafting and design (CADD) software, and MapInfo (a mapping program used by the Town); and

 

WHEREAS, ESRI provides a maintenance license for this module billed as "ArcGIS Data Interoperability Concurrent Use" at a pro-rated cost of $900.00, allowing one primary and two secondary licenses; and

 

WHEREAS, ESRI bills the annual licensing costs under a "quotation," that reflects the $900.00 maintenance license for the interoperability module; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute an ESRI quotation obligating the Town to pay $675.00 from budget account A1680.54623 and $275.00 from budget account B1680.54623 for a total of $900.00 for the necessary GIS licensing costs referenced above, which covers the license period through May 23, 2018.

 

RESOLUTION:              2017-446

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Provisional Appointment-Molly E. Kochanasz Supervising Community Service Aide

 

WHEREAS, Suffolk County Department of Civil Service has approved a provisional appointment for the position of Supervising Community Service Aide, and

 

WHEREAS, in accordance with the CSEA contract the position of Supervising Community Service Aide has been posted from March 29, 2017 through April 12, 2017, and

 

WHEREAS, Molly E. Kochanasz has met the qualifications of this title, and now therefore be it

 

RESOLVED, Molly E. Kochanasz be and is hereby appointed Supervising Community Service Aide to be paid an hourly salary of $20.753, $37,770.46 annually, (Grade 18, Starting Step) bi-weekly from Budget Account A8989-51100 for a 35 hour work week upon proper submission of time records: said appointment is in effect on May 4, 2017.

 

RESOLUTION:              2017-447

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Board

Approve 2017 Town Summer Recreation Program Scholarships at the Springs School

 

              WHEREAS, Springs School has informed the Town Board that there are several students for which participation in the Town's summer program at the Springs School would be beneficial, but due to financial constraints, they are unable to participate in the Town's program; and

 

              WHEREAS, the Town's Superintendent of Recreation has indicated that he has no objection to the waiver of the Town's fees in the summer program to allow students recommended for a scholarship, based upon financial need, to attend the Springs program; now, therefore, be it

 

              RESOLVED, that the Department of Recreation is hereby authorized to waive the Town's fee for participation in the Town's 2017 Springs summer program for up to five (5) students, identified by the Springs School, based upon financial need.

 

RESOLUTION:              2017-448

CATEGORY:                            Conference

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Services

Attend 2017 Suffolk County Office for the Aging Annual Luncheon

 

RESOLVED, Diane Patrizio, Human Services Director, Michelle Posillico, Senior Nutrition Program Supervisor, and two (2) Senior Transportation Bus Drivers, are hereby authorized to attend the above captioned Suffolk County Office for the Aging Annual Senior Celebration Luncheon on Tuesday, May 16, 2017.  The celebration is in observance of Older Americans Month and will be held at Villa Lombardi's, 877 Main Street in Holbrook, between the hours of 10:30 AM to 3:00 PM.

 

RESOLVED, the cost of each ticket is $27.00 (total cost for four tickets - $108.00) shall be reimbursed payable from Budget Account #A6772.54500 upon voucher duly submitted.

Financial Impact:

Cost of Luncheon Tickets - $27.00 per - three tickets required - Total Cost - $108.00

 

 

RESOLUTION:              2017-449

CATEGORY:                            Fees

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Set Film Permit Fees

 

WHEREAS, by resolution #2017-441, dated April 11, 2017, the Town Board adopted a local law amending the provisions of Town Code Chapter 138 (Filming); and

 

WHEREAS, Sections 138-3E (Administrative Fee - Extension), 138-3F (Administrative Fee - Amendment), 138-5B (Application Fee), 138-5E (Permit Fee and Town Property Parking Fee), 138-6A (Traffic Control Fee) and 138-7A (Clean-up Deposit) of that law allows for fees to be set from time to time by the Town Board, now therefore be it

 

RESOLVED, that the following fee schedule is hereby enacted by passage of this resolution:

 

Film Application Fee:                                                        $100

 

Film Permit Fee on Private Property:                           

Activities involving up to 20 people                                          $125

(Includes cast, crew and all support staff)

 

Activities involving more than 20 people                            $250

(Includes cast, crew and all support staff)

 

Film Permit Fee on Public Lands:

Activities involving up to 5 people:                                          $125 per day or any portion thereof             

(includes cast, crew and all support staff)

 

Activities involving 6-15 people:                                          $250 per day or any portion thereof             

(includes cast, crew and all support staff)

 

Activities involving 16-50 people:                                          $500 per day or any portion thereof

(includes cast, crew and all support staff)

 

Activities involving 51-100 people:                                          $1,000 per day or any portion thereof

(includes cast, crew and all support staff)

 

Activities involving more than 100 people:                            $1,500 per day or any portion thereof

(includes cast, crew and all support staff)

 

Clean-Up Deposit on Public Lands:                            $250 per location per day

 

Town Property Parking Fee (lots where beach parking permits are required):

Day Rate:

Passenger Vehicles/Vans/Box Trucks                            $25 per vehicle per day

Trucks more than 16 feet                                                        $50 per vehicle per day

 

Overnight Rate:                                                                      $2,500

                                                                     

Administrative Fees on Public Lands

For Amended Permit:                                                                      $50

For Extension Permit:                                                                      $100

B.              COUNCILMAN VAN SCOYOC

 

RESOLUTION:              2017-450

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Timothy DeMey Full Time Maintenance Mechanic II in the Parks Department

 

WHEREAS, in accordance with the CSEA contract the position of Maintenance Mechanic II has been posted from March 23, 2017 through April 6, 2017, and

 

WHEREAS, Timothy deMey meets the minimum qualifications for Maintenance Mechanic II for the Parks Department, and therefore be it

 

RESOLVED, Timothy deMey be and is hereby appointed to Maintenance Mechanic II in the Parks Department at $19.851 an hour, $41,290.08 annually (Grade 16, Starting Step) for a 40 hour work week to be paid bi-weekly from Budget Account A1620-51100 upon proper submission of time records; said appointment to take effect April 24, 2017.

 

RESOLUTION:              2017-451

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Robert Yurkewitch Full Time Maintenance Mechanic II in the Parks Department

 

WHEREAS, in accordance with the CSEA contract the position of Maintenance Mechanic II has been posted from March 23, 2017 through April 6, 2017, and

 

WHEREAS, Robert Yurkewitch meets the minimum qualifications for Maintenance Mechanic II for the Parks Department, and therefore be it

 

RESOLVED, that Robert Yukewitch be and is hereby promoted to full time Maintenance Mechanic II in the Parks Department at $19.851 an hour, $41,290.08 annually (Grade 16, Starting Step) for a 40 hour work week to be paid bi-weekly from Budget Account A1620-51100 upon proper submission of time records; said appointment to take effect April 24, 2017.

 

RESOLUTION:              2017-452

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Tucker Miller Full Time Automotive Equipment Operator in the Highway Department

 

WHEREAS, in accordance with the CSEA contract the position of Automotive Equipment Operator has been posted from March 31, 2017 through April 14, 2017, and

 

WHEREAS, Tucker Miller meets the minimum qualifications for Automotive Equipment Operator for the Highway Department, and therefore be it

 

RESOLVED, that Tucker Miller be and he is hereby appointed full time Automotive Equipment Operator with the Highway Department at the hourly salary of $20.753, $43,166.24 annually, (Grade 18 Starting Step) for a 40 hour work week, payable biweekly from Budget Account DB5110-51100 upon properly submitted time records; said appointment to take effect April 23, 2017.

 

RESOLUTION:              2017-453

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Richard Hamilton Part Time Heavy Equipment Operator for the Highway Department

 

RESOLVED, Richard Hamilton be and is hereby appointed part time Heavy Equipment Operator for the Highway Department at an hourly salary of $24.931 to be paid bi-weekly from Budget Account DB5110.51200 upon proper submission of time records: said appointment is retroactive to April 17, 2017.

 

RESOLUTION:              2017-454

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Promote Jesse Bennett to Full Time Maintenance Mechanic II in the Parks Department

 

WHEREAS, in accordance with the CSEA contract the position of Maintenance Mechanic II has been posted from March 23, 2017 through April 6, 2017, and

 

WHEREAS, Jesse Bennett meets the minimum qualifications for Maintenance Mechanic II for the Parks Department, and therefore be it

 

RESOLVED, that Jesse Bennett be and is hereby promoted to full time Maintenance Mechanic II in the Parks Department at $21.496 an hour, $44,711.68 annually (Grade 16, Step 4) for a 40 hour work week to be paid bi-weekly from Budget Account A1620-51100 upon proper submission of time records; said appointment to take effect April 24, 2017.

 

RESOLUTION:              2017-455

CATEGORY:                            Bids Rejected

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Reject Bid EH17-012- Lease of Electric Vehicles for Various Departments

 

WHEREAS, the Town Board did solicit bids for the Lease of Electric Vehicles for Various Departments - EH17-012; and

 

WHEREAS, the Town Board reserves the right to reject any and all bids; now, therefore, be it

 

RESOLVED, that the Town Board hereby rejects the bid for the Lease of Electric Vehicles for Various Departments in response to the Purchasing Agent's Notice to Bidders dated March 16, 2017 and the Purchasing Agent is directed to send a copy of this resolution to all parties submitting bids.

.

 

RESOLUTION:              2017-456

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice to Bidders - EH17-018, Lease of Electric Vehicles for Various Departments Re-Bid Bid Available 4/20/17 - Bid Due 5/4/17

 

WHEREAS, the Town of East Hampton wishes to lease electric vehicles for various departments; therefore, be it

 

RESOLVED, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, May 4, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                        Lease of Electric Vehicles for Various Departments Re-Bid

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on April 20, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Lease of Electric Vehicles for Various Departments Re-Bid"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                              Opening Date

                           

EH17-018              Lease of Electric Vehicles for                            May 4, 2017

                            Various Departments Re-Bid

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

RESOLUTION:              2017-457

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice  - EH17-020 - Surplus Oyster Seed 2017 -  Bid Available April 27, 2017 - Bid Due May 11, 2017

 

              WHEREAS, the Town of East Hampton wishes to sell Surplus Oyster Seed "AS IS AND WHERE IS"; and

 

RESOLVED, as per the request of the Aquaculture Department, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, Purchasing Department on May 11, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

              Surplus Oyster Seed 2017

 

Specifications are available at the purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on April 27, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted on the forms provided in the bid package, in a sealed envelope with the name of the bidder, and the bid name marked clearly on the outside of the envelope.  A bid deposit of 10% of the amount bid and a Certificate of Non-Collusion must accompany all bid submissions.  Arrangements can be made to view the Surplus Oyster Seed 2017 by calling the Aquaculture Office at 631.816.3082 and

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids

                                                       

; and, be it further

 

RESOLVED, that the following bid shall be received by the purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud

 

Bid #                            Name                                                                      Opening Date

 

EH17-020              Surplus Oyster Seed              2017                            May 11, 2017

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2017-458

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Issue Check 2016 ARESCO Invoice

 

WHEREAS, it has been ascertained by the Planning Department records that two invoices for 2016 were never paid to ARESCO, Inc. for xerographic supplies and repair services; now, therefore be it

 

RESOLVED, the Town will pay the outstanding 2016 invoices in the amount of $69.98 (invoice# 318217, dated 10/31/16) and $279.20 (invoice# WO-4069, dated 11/3/16), payable from Budget Account #A1440-54100 upon properly submitted voucher.

 

RESOLUTION:              2017-459

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Authorize Payment for a 2016 Budgeted Item

 

Resolved, that the Budget Office is authorized to issue a check for $10,000 to the East End Players non profit community group per the amount contained in the 2016 budget at expenditure line A7010-54642.

 

RESOLUTION:              2017-460

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Authorize Payment - Generator Repair (Amend Res. 2017-365)

 

Whereas, Resolution 2017-365 authorized the payment of $5259.29 for the repair of a generator located at the Retreat (installed by the Town) from budget line A1930-54101, and

 

Whereas, part of the payment will actually come from a second budget line, now therefore be it

 

Resolved that R. 2017-365 is amended as follows:

 

The approved payment of $5259.29  to Shore Power Generator Specialists will be paid with $4200 from expenditure line A1930-54101 and $1059.29 from expenditure line A1620-54550 (Buildings and Grounds - General Repairs).

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2017-461

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

2017 CPF M&S Plan Amendment SPH NPH

 

WHEREAS, a 2017 Community Preservation Fund M&S Plan was adopted via resolution # 2017-232; and

 

WHEREAS, as per Town Law 64-e, and language in the adopted 2017 M&S Plan, said plan may be amended through the public hearing process; and

 

WHEREAS, we have completed a request for proposals (RFP) for the restoration of the Gardiner Mill Cottage, and awarded this project via resolution 2017-435; and

 

WHEREAS, the cost of restoration is in excess of the proposed estimated cost in the M&S Plan; now therefore

 

BE IT RESOLVED, that the Town Board will hold a public hearing to consider an amendment of the 2017 M&S Plan, said hearing to be held on May 4, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it further

 

RESOLVED, that the Town Clerk is directed to publish the attached Notice of Public Hearing in the April 27, 2017 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton will hold a public hearing at Town Hall, 159 Pantigo Road, East Hampton, New York on Thursday, May 4, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard, to consider comments of all persons on an amendment to the 2017 M&S Plan for CPF acquired properties. 

 

The full text of the M&S Plan is available for inspection at the Office of the Town Clerk, 159 Pantigo Road, East Hampton, New York during regular business hours of 9:00 a.m. through 4:00 p.m. Monday through Friday exclusive of holidays as well as on the Town web page, www.ehamptonny.gov (click on the Land Acquisition & Management Department, and then on Plans & Resources in the side bar)

 

Any person wishing to be heard at the time of hearing may do so in person, or by counsel, or in writing submitted to the Town Clerk and received before the date and time set forth herein for hearing.

 

Dated:  April 20, 2017                                                                      BY ORDER OF THE TOWN BOARD

                                                                                                                TOWN OF EAST HAMPTON

                                                                                                                CAROLE BRENNAN

                                                                                                                TOWN CLERK

Financial Impact:

This modification is within the CPF Budget

 

 

RESOLUTION:              2017-462

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Schedule Public Hearing and Notice of Public Hearing  Scenic & Conservation Easement

 

              Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, on Thursday, May 4, 2017, at 6:30 p.m. or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following grant of the following easement to the Town of East Hampton:

 

GRANTOR: 28 Thomas Investors LLC

TYPE OF EASEMENT: Bicycle Path Easement

DATE OF EASEMENT: February 22, 2017

LOCATION: 28 Thomas Lane

                            SCTM #300-167-04-009

                           

REVIEWING AGENCY: Planning Board              ;

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the April 27, 2017 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

              PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, Thursday, May 4, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard, concerning the following grant of the following easement to the Town of East Hampton:

 

GRANTOR: 28 Thomas Investors LLC

TYPE OF EASEMENT: Bicycle Path Easement

DATE OF EASEMENT: February 22, 2017

LOCATION: 28 Thomas Lane

                            SCTM #300-167-04-009

                           

REVIEWING AGENCY: Planning Board              ;

 

RESOLUTION:              2017-463

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Budget Modification - CPF Stewardship

 

Resolved, at the request of the Director of Land Management the Budget Office is directed to make the following modification to the Community Preservation Fund budget for the purpose of completely funding the Gardiner Mill Cottage Gallery restoration:

 

Add $500,000 to Revenue Line CA0 41775 Appropriation of Surplus

Add $500,000 to CA 8801-54500 (Subcontractors)

 

RESOLUTION:              2017-464

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

RFP #EH2017-104- Appraisal Services for the  Land Acquisition Department  for CPF 2017 Proposal Available April 20, 2017 - Proposal Due May 11, 2017

 

WHEREAS, the Town of East Hampton wishes to obtain services through a Request for Proposal for Appraisal Services for the Land Acquisition Department for CPF 2017; now, therefore be it

 

RESOLVED, as per the request of the user Department, the Purchasing Department be and hereby is authorized to advertise for the Proposal as per the following:

 

                                                        Request for Proposals

 

TAKE NOTICE, that sealed proposals will be received by the Purchasing Agent, Purchasing Department 159 Pantigo Road on Thursday, May 11, 2017 no later than 3:00 p.m. prevailing time.

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning April 20, 2017.  These proposals have met with approval of the Purchasing Department.

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in proposals received, and/or reject any or all proposals.

 

And, be it further

 

RESOLVED, that the following proposals shall be received by the purchasing Agent by 3:00 p.m. on the date noted above, at which time be publicly read aloud:

 

RFP #                            Name                                                                                    Opening Date

                           

EH2017-104              Appraisal Services for the Land                            May 11, 2017

                            Acquisition Department for CPF 2017             

 

; and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all proposals.

 

RESOLUTION:              2017-465

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Accept Proposal -  RFP# EH2017-102 - Green Homes East End  Consulting Agreement Re-Proposal -  Renewable Energy Long Island, Inc.

 

WHEREAS, the Town Board solicited proposals for Green Homes East End Consulting Agreement Re-Proposal; and

 

WHEREAS, the proposal of Renewable Energy Long Island, Inc. was the proposal received which best met the proposal guidelines and being in proper form; now, therefore be it

 

RESOLVED, that at the recommendation of the user department, the proposal of Renewable Energy Long Island, Inc. is hereby accepted, and be it further

 

RESOLVED, that the Town Supervisor is hereby authorized to enter into an Agreement with Renewable Energy Long Island, Inc. for the provision of services in accordance with the Contractor's response to the Request for Proposals, said agreement to be subject to the review and approval of the Town Attorney. 

 

RESOLUTION:              2017-466

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Authorize Software Maintenance Agreement

 

WHEREAS, the Town has an ongoing maintenance contract with Pitney Bowes

for MapInfo Professional Maintenance and Support and a renewal is required for the period beginning May 30, 2017 and ending May 30, 2018; and

 

WHEREAS, the Town desires to renew the Agreement for the 2017/2018 term; now, therefore, be it

 

RESOLVED, at the recommendation of Robert Pease, Director of Information Technology, the Town Supervisor is hereby authorized to enter into an agreement subject to approval of the Town Attorney, with Pitney Bowes forsoftware licensing, support, and maintenance of the Town's GIS Map info Legacy software for fiscal for the period from May 31, 2017 through May 30, 2018 at a cost of $990.00 to be paid from budget account A1680.54623 ($742.50) and B1680.54623 ($247.50).

D.              COUNCILMAN OVERTON

 

RESOLUTION:              2017-467

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Human Resources

Appoint Keith McMahon Part Time Justice Court Officer

 

RESOLVED, Keith McMahon be and is hereby appointed part time Justice Court Officer at an hourly salary of $25.00 to be paid bi-weekly from Budget Account A1110-51200 upon proper submission of time records; said appointment is to take effect on April 24, 2017.

 

RESOLUTION:              2017-468

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Human Resources

Provisional Appointment- Alonso Vargas Animal Contol Officer I

 

WHEREAS, Suffolk County Department of Civil Service has approved a provisional appointment for the position of Animal Control Officer I and

 

WHEREAS, in accordance with the CSEA contract the position of Animal Control Officer I has been posted from March 23, 2017 through April 6, 2017, and

 

WHEREAS, Alonso Vargas has met the qualifications of this title and now therefore be it

 

RESOLVED, Alonso Vargas be and is hereby appointed Animal Control Officer I to be paid an hourly salary of $20.753, $43,166.24 annually, (Grade 18, Starting Step) bi-weekly from Budget Account A3510-51100 for a 40 hour work week upon proper submission of time records: said appointment is in effect on April 24, 2017.

 

RESOLUTION:              2017-469

CATEGORY:                            Amendment

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Human Resources

Amend Budget Account in Resolution 2017-423

 

WHEREAS the Budget Account listed in resolution 2017-423 appointing Patrick John Royal and Morgan Neff part time Harbor Masters was A3120-51200 and now therefore be it

 

RESOLVED, the Budget Account for the appointment of Patrick John Royal and Morgan Neff part time Harbor Masters is A3125-51200.

 

RESOLUTION:              2017-470

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Budget Modification - Town Attorney

 

Resolved, that at the request of the department head the Budget Office is directed to make the following modification to the 2016 Town Attorney operating budget for the purpose of paying for travel to training and professional dues:

 

From B1420-59060 $1,000 to B1420-54200 (Travel Conference and Dues)

 

RESOLUTION:              2017-471

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Pay Out Nicholas Weiss

 

              WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the town of East Hampton earned Vacation & Compensatory time is to be paid upon separation from employment, and

 

              WHEREAS, Nicholas Weiss , resigned his full-time employment effective December 16, 2017, and audited time records indicate that he has an accrued vacation & compensatory time balance, now therefore be it

 

              RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for 40 vacation hours at $ 24.556 per hour for a gross total of $ 982.24 to Nicholas Weiss as a final pay-out; and be it further

 

              RESOLVED, that a copy of this resolution be forwarded by the Town Clerk to the appropriate personnel.

 

RESOLUTION:              2017-472

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Purchasing

Notice to Bidders  - EH17-019 - ADA Beach Access Ramps -  Bid Available April 27, 2017 - Bid Due May 15, 2017

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML 103 all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, 159 Pantigo Road on May 15, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

                                                        ADA Beach Access Ramps

 

 

A Pre-Bid Meeting and Site Visit will be held at 11:00 a.m. on Monday May 8, 2017 at the end of South Edgemere St near Royal Atlantic Hotel, Montauk, NY.  Attendance is strongly suggested but not mandatory. 

 

Specifications are available at the purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning April 27, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "ADA Beach Access Ramps"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

And, be it further

 

RESOLVED, that the following bid shall be received by the purchasing Agent by 3:00 p.m. on the date noted above, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                            Opening Date                           

 

EH17-019              ADA Beach Access Ramps                                          May 15, 2017

                                                                     

                           

                                                       

; and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

E.              SUPERVISOR CANTWELL

 

RESOLUTION:              2017-473

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Human Resources

Appoint Peter Powers  Lieutenant in the East Hampton Town Police Department

 

WHEREAS, the Suffolk County Department of Civil Service has provided a Certification of Eligibles list (SR17111) for the position of Lieutenant, and

 

WHEREAS, Peter Powers is immediately reachable on that list, and now, therefore be it

 

RESOLVED, that Peter Powers be and is hereby appointed Lieutenant in the East Hampton Town Police Department at an annual base salary of $143,090.94 to be paid bi-weekly from Budget Account B3120-51100; said appointment is to take effect on April 30, 2017.

 

RESOLUTION:              2017-474

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Human Resources

Appoint Gregory Schaefer Lieutenant in the East Hampton Town Police Department

 

WHEREAS, the Suffolk County Department of Civil Service has provided a Certification of Eligibles list (17SR111) for the position of Lieutenant, and

 

WHEREAS, Gregory Schaefer is immediately reachable on that list, and now, therefore be it

 

RESOLVED, that Gregory Schaefer be and is hereby appointed Lieutenant in the East Hampton Town Police Department at an annual base salary of $143,090.94 to be paid bi-weekly from Budget Account B3120-51100; said appointment is to take effect on April 30, 2017.

 

RESOLUTION:              2017-475

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Human Resources

Appoint Dana Kalbacher to Part Time Clerk in the Tax Receiver's Office

 

RESOLVED, that Dana Kalbacher be and is hereby appointed part time Clerk in the Tax Receiver's office at an hourly salary of $15.2830 to be paid bi-weekly from Budget Account A1330-51200 upon proper submission of time records; said appointment is in effect on May 1, 2017.

 

RESOLUTION:              2017-476

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Adopt SEQRA Determination - Baker House Site Improvements

 

WHEREAS, the Town proposes to perform certain site work at the Baker House, consisting of regrading of the site, installation of drainage, paving and construction of a minor commercial driveway; and

 

WHEREAS, pursuant to the provisions of Chapter 128 (Environmental Quality Review) of the Town Code and the provisions of the New York State Environmental Quality Review Act (SEQRA), the proposed improvements are classified as an unlisted action, and an Environmental Assessment Form (EAF) has been prepared by the Town's consultant, and reviewed by the Town Board, and found to accurately describe the site work proposed and the impacts associated therewith; now, therefore, be it

 

RESOLVED, that the Town Board hereby finds that the proposed improvements to the Baker House site will not have a significant adverse impact, and be it further

 

RESOLVED, that a Negative Declaration pursuant to SEQRA and Chapter 128 of the Town Code is hereby made by this Board with regard to the proposed improvements.

 

RESOLUTION:              2017-477

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Bookkeeping

Adoption of Three Year Capital Plan

 

Resolved, that the Town Board adopts the $17.74 million three year Capital Plan for 2017, 2018, 2019 as reviewed at the April 4 and April 18, 2017 Town Board work sessions and agreed to by Town Board members (detailed budget document attached).

 

RESOLUTION:              2017-478

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Accept Bid #EH17-007 - Police Headquarters Roof Coating - DNA Contracting Inc.

 

WHEREAS, the Town Board solicited a public works bid for the Town Police Headquarters Roof Coating, Bid No. EH17-007; and

 

WHEREAS, the bid of DNA Contracting Inc. in an amount of $84,500.00 (Base Bid amount) plus $1,500.00 (Alternate #1) for a total amount of $86,000.00, was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by Matthew Jedlicka, Associate, L.K. Mclean Associates, P.C., Project engineers and Jeanne Carroza, CPPB the Town's Purchasing Agent; and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute any and all documents necessary to memorialize said work for the Police Headquarters Roof Coating; and, be it further

 

RESOLVED, that the bid of DNA Contracting Inc. in the total amount of $86,000.00 from fund #HA3120-52010-16064 is hereby accepted, and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

HA3120-52010-16064 - $84,500.00 (Base Bid amount) + $1,500.00 (Alternate #1)  Total Amount - $86,000.00

 

 

RESOLUTION:              2017-479

CATEGORY:                            Conference

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Police Department

Detective Training Police Department

 

WHEREAS, officer personnel of the East Hampton Town Police Department have been attending important training; now, therefore be it

 

RESOLVED, that Detective John Anderson, Jr. and Detective Charles E. Hopson, are hereby authorized to attend the Crimes Against Children Seminar sponsored by the New York State Police to be held at the The New York State Police Academy from May 22, 2017 through May 26, 2017; and be it further

 

RESOLVED, that  Registration Fees, fuel, tolls and all other allowable expenses will be paid from Budget Account B3120.54231 upon voucher(s) properly submitted in an amount not to exceed $2,000. 

Financial Impact:

$2,000.00

 

 

RESOLUTION:              2017-480

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Addendum to Nonaeronautical Landscape Details Lease to Allow for Application of a Mortgage

 

WHEREAS, the Town (hereafter referred to as the “LESSOR”) previously entered into a lease agreement with Landscape Details, INC. (hereafter referred to as the “LESSEE”) on October 27th, 2016 for the property located at the East Hampton Industrial Park (SCTM #0300-191.00-02.00-007.003 & 007.004); and

 

WHEREAS, LESSOR and LESSEE wish to amend the terms of the Lease pursuant to paragraph 23.14 of the Lease; and

 

WHEREAS, LESSEE wishes to obtain a mortgage on the leased premises not to exceed 80% of the fair market value of all existing improvements, additions and alterations to be constructed; and


WHEREAS, LESSEE agrees the term of such mortgage shall not exceed the unexpired terms of the lease, including any renewals; now, therefore, be it

 

RESOLVED, that the Town Board hereby authorizes and directs the Supervisor to execute the addendum to the lease detailing such terms to allow LESSEE to obtain a mortgage on the leased premises upon the review and approval of the Town Attorney’s office; and, be it further

 

RESOLVED, that the Town Board hereby authorizes and directs the Supervisor to sign and for the LESSEE to record a memorandum of the lease with the Suffolk County Clerk.

 

RESOLUTION:              2017-481

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Bookkeeping

Approve 2016-17  HR CPI Benefits Advisors - Affordable Care Act ACA Compliance

 

WHEREAS, the Town is required to comply with the provisions of the Federal Affordable Care Act (ACA) and must establish policies and procedures to implement this requirement; and

 

WHEREAS, HR -CPI Benefits Advisors  have provided ongoing ACA advisory services, employee monitoring software and prepared all ACA required reporting documents  for the Town since January 1, 2015 and    a proposal  renewing the contract for these services for the 2017-18 (April 1- March 31) has been submitted  for the period of 12 months, at a cost not to exceed $ 18,000, plus $1500 for From 1095 preparation; now, therefore, be it

 

RESOLVED, that HR-CPI Benefits Advisors is hereby authorized to proceed with the consulting work specified in their proposal attached  proposal, at a cost not to exceed $19,500.00; and be it further

 

RESOLVED, the Supervisor is hereby authorized to sign the agreement for these services

 

RESOLVED, that payment to HR CPI Benefits Consultants shall be made upon review and approval from Budget Account #A 1315 .54520

Financial Impact:

$19,500  to be paid from A 1315 54520

 

F.              ADDITIONAL RESOLUTIONS

 

RESOLUTION:              2017-482

CATEGORY:                            Local Law

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Adopt Local Law to Amend Chapter 240 (Vehicles and Traffic) of the Town Code Section 240-64 ("Schedule XIV:  Parking Prohibited Certain Hours") to Allow and Remove Designated Parking on Meeting House Lane

 

WHEREAS, the Town Board held a public hearing on April 20, 2017, to consider an amendment to Chapter 240 (Vehicles and Traffic), Section 240-64 (“Schedule XIV: Parking Prohibited Certain Hours”) to the East Hampton Town Code to Allow for Designated Parking along certain portions of Meeting House Road and to restrict parking along certain portions of Meeting House Road; and

 

WHEREAS, after considering the matter and the comments of the public at the time of hearing, the Town Board believes that the establishment of the subject parking restrictions are in the best interests of the Town; and

WHEREAS, the proposed local law is a Type II action pursuant to the New York State Environmental Quality Review Act (SEQRA) 6 NYCRR Part 617.5(16) and Chapter 128 of the Town Code; now therefore, be it

RESOLVED, said Local Law is hereby adopted to read as follows:

Introductory No. 9 of 2017

Local Law No.12  -2017             

 

A LOCAL LAW amending Chapter 240 (Vehicles and Traffic); Section 240-64 (“Schedule XIV: Parking Prohibited Certain Hours”) to the East Hampton Town Code to Allow for Designated Parking along certain portions of Meeting House Road and to restrict parking along certain portions of Meeting House Road.

 

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

SECTION 1. Legislative Intent.

The intent of this legislation is to provide for additional parking on the East side of Meeting House Road and to restrict parking along the West side of Meeting House Road.

SECTION 2. Amendments.

Chapter 240 (Vehicles and Traffic) is hereby amended to read as follows:

§240-64 Schedule XIV: Parking Prohibited Certain Hours.

Name of Street                                                        Side                            Location

Meeting House Lane, Amagansett                            East                            10:00a.m to 8:00p.m./From a

point 345 feet south from Montauk

Highway to Bluff Rd.

 

Meeting House Lane, Amagansett                            West                            10:00a.m. to 8:00p.m./From a

point 100 feet south from Montauk

Highway to Bluff Rd.

SECTION 3. Authority.                                                                                                                              

The Town Board is authorized to establish and promulgate rules and regulations regarding prohibiting, restricting, or limiting the stopping, standing or parking of vehicles pursuant to Vehicle and Traffic Law of the State of New York §1660.

SECTION 4.  Severability.

If any section or subsection, paragraph, clause, phrase or provision of this law shall be adjudged invalid or held unconstitutional by any court of competent jurisdiction, any judgment made thereby shall not affect the validity of this law as a whole or any part thereof other than the part or provisions so adjudged to be invalid or unconstitutional.

Section 5.  Effective Date.

This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law.