East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of September 7, 2017
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on September 7, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

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¨

¨

 

Councilman Peter Van Scoyoc

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Fred Overton

¨

¨

¨

 

Supervisor Larry Cantwell

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¨

¨

 

II.              Public Hearings

1.              Gelfond and Leong Grant of Scenic and Conservation Easement
Schedule Public Hearing and Notice of Public Hearing

III.              Public Portion

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2017-942

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

9A Warrant- Approval of Claims $2,631,865.76 9A Utility Warrant $73,536.60

 

RESOLVED, that Claims on Warrant No. 9A/2017, in the amount of $2,631,865.76  Were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it further

 

RESOLVED, that Claims on Utility Warrant No. 9A/2017, in the amount of $73,536.60 Were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2017-943

CATEGORY:                            Bond

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

BOND - $150,000 - Additional Funds Records Management

 

BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, SUFFOLK COUNTY, NEW YORK, ADOPTED SEPTEMBER 7, 2017, AUTHORIZING THE ACQUISITION OF A RECORDS MANAGEMENT SYSTEM, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $925,000, APPROPRIATING $150,000 IN ADDITION TO THE $775,000 HERETOFORE APPROPRIATED FOR SUCH PURPOSE; AND AUTHORIZING THE ISSUANCE OF BONDS OF THE TOWN IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, IN ADDITION TO THE $775,000 BONDS HERETOFORE AUTHORIZED FOR THE PROJECT, TO FINANCE SAID ADDITIONAL APPROPRIATION

Recitals

WHEREAS, on March 6, 2014, the Town Board of the Town of East Hampton (the “Town”), authorized the preparation of plans and specifications for a comprehensive records digitization and conversion project (the “Project”) and authorized the issuance of bonds in the principal amount of $75,000 for such purpose;

WHEREAS, on April 16, 2015, following the completion of said plans and specifications, the Town Board of the Town authorized the acquisition of the Project and the issuance of bonds of the Town in the principal amount of $75,000 therefor;

WHEREAS, on May 19, 2016, the Town Board of the Town increased the appropriation for said Project by $75,000 and authorized the issuance of bonds of the Town in the principal amount of $75,000 to finance said increase in the appropriation;

WHEREAS, on December 1, 2016, the Town Board of the Town increased the appropriation for said Project by $550,000 and authorized the issuance of bonds of the Town in the principal amount of $550,000 to finance said increase in the appropriation; and

WHEREAS, the Town Board now wishes to further increase the appropriation for said Project by $150,000 and authorize an additional $150,000 in bonds of the Town to finance said additional appropriation.

Now, therefore,

THE TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS:

Section 1.  The Town of East Hampton, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to acquire a records management system (the “Project”).  The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $925,000 and $150,000 is hereby appropriated for such purpose, in addition to the $775,000 heretofore appropriated for such purpose pursuant to the bond resolutions adopted on March 6, 2014, April 16, 2015, May 19, 2016 and December 1, 2016 (collectively, the “Prior Bond Resolutions”).  The plan of financing includes the issuance of bonds of the Town in the principal amount of not to exceed $150,000 to finance said additional appropriation, in addition to the $775,000 bonds heretofore authorized for the Project pursuant to the Prior Bond Resolutions, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable.  Debt service on the obligations herein authorized is expected to be paid from various funds of the Town, as determined by the Town Board.

Section 2.  In addition to the $775,000 bonds heretofore authorized for the Project, bonds of the Town in the principal amount of not to exceed $150,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said additional appropriation.

Section 3.  The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Sections 11.00 a. 72 and 32 of the Law, is five (5) years.

Section 4.  The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

Section 5.  The proposed maturity of the bonds authorized by this resolution will not exceed five years.

Section 6.  Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town.  The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 7.  Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and the powers and duties relative to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section 8.  The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if:

(a)              such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

(b)              the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

(c)              such obligations are authorized in violation of the provisions of the constitution.

Section 9.  This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish the foregoing resolution, in summary, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in “The East Hampton Star,” which is hereby designated the official newspaper of the Town for such publication.

 

RESOLUTION:              2017-944

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Reassign MaryBeth Fisher to the East Hampton Town Airport

 

WHEREAS, MaryBeth Fisher currently holds the title of principal account clerk in the Finance Department, and,

 

WHEREAS, the Town of East Hampton has established the title of principal account clerk in the East Hampton Town Airport, now, therefore be it

 

RESOLVED, that MaryBeth Fisher be reassigned to the title of Principal Account Clerk at the East Hampton Town Airport at a rate of $28.196/hourly, $58,647.68 (Grade 26, Step 3)annually for a 40 hour work week, to be paid bi-weekly from budget account SX5610-51100, upon proper submission of time records, effective retroactive to August 21, 2017.

 

RESOLUTION:              2017-945

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Services

Issue Check - Attend Suffolk County Food Managers Course

 

WHEREAS, the Suffolk County Food Manager's Course / Exam is scheduled to take place October 17, 18 & 19 at the Suffolk County Department of Health Service - Bureau of Public Health Protection at 360 Yaphank Avenue, Yaphank, NY; and

 

WHEREAS, the Course is mandated by the Suffolk County Health Department and the Suffolk County Office for the Aging, and Mattie Cherry, Holly Miller, Kahealani Dedona and Cheryl Ann Moreland is required to obtain Food Manager's Certificates; and

 

WHEREAS, the course consists of 11 hours class instruction with an exam required; and the registration fee for this training is $75 per attendee;

 

WHEREAS, the cost of the Food Manager's Course is not payable by a Purchase Order and must be included when the registration form is submitted, now therefore be it

 

RESOLVED, that the Budget Office issue a check in the amount of $300.00 payable out of Budget Account #A6773.54200 to pay for said course, and that it be made payable to Suffolk County Health Department and made available to Human Services Director Diane Patrizio no later than September 22nd, 2017, at which time the required registration form will be submitted along with payment.

 

RESOLUTION:              2017-946

CATEGORY:                            Conference

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Services

Attend NYS Office for the Aging Trainings

 

WHEREAS, New York State Office for the Aging sponsors 2017 Fall Regional Trainings and Area Agencies on Aging Subcontractors are encouraged to attend;

 

WHEREAS, Building Skills for Elder Justice and Other Services training is scheduled for Tuesday, September 26, 2017 at The Conference Center, 130 E 59th Street, NY, NY and and Business Acumen and Grant Writing Skills is scheduled for Tuesday, October 24, 2017 also at The Conference Center both from 9:00 am - 4:30 pm;

 

WHEREAS, there is no fee to attend these trainings, and Diane Patrizio, Human Services will be attending these trainings and the travel costs (LIRR & subway tickets and gas mileage) will be paid from budget line A6773.54200 upon duly submitted vouchers;

 

RESOLVED, that the Town Board authorizes, Diane Patrizio to attend these trainings.

Financial Impact:

Travel Costs for LIRR & subway tickets and gas to and from train station.

 

 

RESOLUTION:              2017-947

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Vector Airport Systems Landing Fee Collection Contract Renewal.

 

WHEREAS, the Town retained Vector Airport Systems (formally Vector Airport Solutions) to provide full service landing fee billing and collection management services using aircraft identification hardware and software at East Hampton Airport by Resolution 2012-279 and thereafter amended the agreement by Resolution 2015-359 to provide for the upgrading of the system to better capture helicopter operations on the main ramp and taxiway G as well as other upgrades to the system; and

 

WHEREAS, the Town desires to retain Vector Airport Systems to continue to provide landing fee billing and collection services in the same manner provided to the Town during the prior Contract period; and

 

WHEREAS, Vector has indicated their agreement to continue services to the Town upon the same terms and conditions previously agreed to between the parties; now, therefore, be it

 

RESOLVED, that the Supervisor is hereby authorized to enter into an agreement with Vector Airport Solutions to provide landing fee management services for the period beginning January 1, 2017 through and including December 31, 2019 at an annual cost to the Town of $14,033.00 for maintenance of the system and software plus the sum of Thirteen percent (13%) of landing fees collected,  with an option, upon mutual agreement of the parties, to two (2) one (1) year renewal terms upon the same terms and conditions; and be it further

 

RESOLVED, that the payment for such services shall be from budget account SX5610-54500, Subcontract Costs.

Financial Impact:

SX5610-54500, SUBCONTRACT COSTS

 

 

RESOLUTION:              2017-948

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Three Year Extension of Outfront Media LLC, Successor in Interest to Van Wagner Communications, LLC for Service Airport Communications Agreement

 

WHEREAS, The Town Board retained Outfront Media LLC, successor in interest to Van Wagner Communications, LLC (hereafter referred to as “Outfront Media”) in 2014 to provide communications for the planning, soliciting, and implementing of an advertising program at the East Hampton Airport for a period through October 31, 2017;

 

WHEREAS, at the recommendation of the Airport Director, the Town Board wishes to extend the agreement for communication services pursuant to the terms of the agreement for an additional three years;

 

WHEREAS, the parties have agreed that the Minimum Fee shall now be increased and defined as, “a guaranteed annual payment of $55,000.00” or the Town shall continue to receive 30% of the net profits, whichever is greater;

 

RESOLVED, that the Town Board hereby approves a three year extension of the contract with Outfront Media for communication services to be provided at the East Hampton Airport at a guaranteed annual payment of $55,000.00 or 30% of the net profits, whichever is greater; and be if further

 

RESOLVED, that Outfront Media shall deliver to the Town a statement setting forth in reasonable detail Gross Advertising Revenue to the East Hampton Finance Department, 159 Pantigo Road, East Hampton, NY 11937.

 

RESOLUTION:              2017-949

CATEGORY:                            Securities Released

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Amend Resolution 2017-902 - Release Deposits, Various Matters

 

              WHEREAS, by Resolution 2017-902 the Town Board authorized the return of certain deposits held by the town; and

 

              WHEREAS, Resolution 2017-902 contained typographical errors with regard to two of the deposits to the returned, now, therefore, be it

 

              RESOLVED, that Resolution 2017-902 is hereby amended as follows:

 

NAME & ADDRESS:                                          REFERENCE:                                          AMOUNT:                DEPT:

 

 

R L Painting, Inc.                                           Bid #EH15-058                            $680.00              Purchasing

P.O. Box 60

Copaigue, NY 11726

 

is corrected to:

 

R J Painting, Inc.                                          Bid #EH15-058                            $1200.00              Purchasing

P.O. Box 60

Copaigue, NY 11726

 

 

Even Air Services Group, Inc.              Bid #EH16-036                            $671.24              Purchasing

10-59 Jackson Ave.

Long Island City, NY 11101

 

is corrected to:

 

Even Air Services Group, Inc.              Bid #EH16-036                            $6731.24              Purchasing

10-59 Jackson Ave.

Long Island City, NY 11101

 

and be it further

 

              RESOLVED, that except as amended herein, Resolution 2017-902 is in all other respects affirmed.

 

RESOLUTION:              2017-950

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Approve Agreement CAI Technologies - GIS Professional Services

 

WHEREAS, the Town, in connection with the Harris Govern E-Gov Capital Project, retained CAI Technologies to ensure a successful migration of data from the existing GIS Platform to a new GIS Platform to support the new Govern E-Govern component; and

 

WHEREAS, CAI Technologies has completed Phase 1 and Phase 2 of the project, and the Town wishes to retain CAI to provide professional GIS services to implement Portal for ArcGIS in a 10.3.1 environment and integrating Portal with the TOWN existing ArcGIS for Server 10.3.1 installation, as set forth in their proposal dated August 1, 2017; and

 

WHEREAS, CAI has provided a proposal to provide the professional services required at a cost to the Town not to exceed $14,900.00 to be paid in accordance with the proposal dated August 1, 2017; now, therefore, be it

 

RESOLVED, that the Town Board hereby retains CAI Technologies to provide professional services related to the Town's GIS system as set forth in their proposal; and be it further

 

RESOLVED, that CAI Technologies shall be paid in an amount not to exceed $14,900.00 as set forth in their proposal dated August 1, 2017 from budget account HA1680 52450 17054.__________________.

B.              COUNCILMAN VAN SCOYOC

 

RESOLUTION:              2017-951

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Resolution Setting a Public Hearing to Consider Amending Chapter 240 (Vehicles and Traffic) to Amend Section 240-61 ("Schedule XI:  Parking Prohibited at All Times") to the East Hampton Town Code to Restrict Parking on Caswell Road in Montauk

 

BE IT HEREBY RESOLVED, that the Town Board hereby directs that a public hearing shall be held on September 21, 2017 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: “A Local Law Providing for the Amendment of Chapter 240 (Vehicles and Traffic) to Amend Section 240-61 (“Schedule XI: Parking Prohibited at All Times”) to the East Hampton Town Code to Restrict Parking Along Caswell Road in Montauk” which provides as follows:

 

Introductory No. _34_ of 2017

Local Law No.  ___ - 2017

 

A Local Law Providing for the Amendment of Chapter 240 (Vehicles and Traffic) to Amend Section 240-61 (“Schedule XI: Parking Prohibited at All Times”) to the East Hampton Town Code to Restrict Parking Along Caswell Road in Montauk.

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

SECTION 1. Legislative Intent.

The intent of this legislation is to provide safe excess for emergency vehicles along Caswell Road in Montauk.

SECTION 2. Amendments.

Chapter 240 (Vehicles and Traffic) is hereby amended to add the following words within the section and replace with the underlined words in alphabetical order as they would appear:

Name of Street                                          Side                            Location

Caswell Road                                                        Both                            Entire Length

SECTION 3. Authority.                                                                                                                              

The Town Board is authorized to establish and promulgate rules and regulations regarding prohibiting, restricting, or limiting the stopping, standing or parking of vehicles pursuant to Vehicle and Traffic Law of the State of New York §1660.

SECTION 4.  Severability.

If any section or subsection, paragraph, clause, phrase or provision of this law shall be adjudged invalid or held unconstitutional by any court of competent jurisdiction, any judgment made thereby shall not affect the validity of this law as a whole or any part thereof other than the part or provisions so adjudged to be invalid or unconstitutional.

Section 5.  Effective Date.

This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law.

AND BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized to publish the following Notice of Public Hearing:

NOTICE OF PUBLIC HEARING

Introductory No. _34_ of 2017

PLEASE TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on Thursday, September 21, 2017 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: “A Local Law Providing for the Amendment of Chapter 240 (Vehicles and Traffic) to Amend Section 240-61 (“Schedule XI: Parking Prohibited at All Times”) to the East Hampton Town Code to Restrict Parking Along Caswell Road in Montauk.”

Summary of Proposed Law

The Town Board seeks to restrict parking on Caswell Road to allow clear access for emergency vehicles.

Copies of the proposed local law, sponsored by Larry Cantwell are on file in the Town Clerk’s Office, Monday through Friday, from 8:30 a.m. to 4:00 p.m.

 

RESOLUTION:              2017-952

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Rosalio Sigua Full Time Maintenance Mechanic II in the Parks Department

 

RESOLVED, that Rosalio Sigua be and is hereby appointed to maintenance mechanic II in the Parks Department to be paid $19.851 an hour $41,290.08 annually for a 40 hour work week (Grade 16, Starting Step) bi-weekly from budget account A7110-51200, upon proper submission of time records, effective retroactive to August 28, 2017.

 

RESOLUTION:              2017-953

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Temporary Laborer Conrad Marsicano

 

RESOLVED, Conrad Marsicano be and is hereby appointed temporary laborer in the Highway Department to be paid $19.546 an hour bi-weekly from budget account DB5110-51200, upon proper submission of time records, effective retroactive to September 3, 2017.

 

RESOLUTION:              2017-954

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Approve FMLA for Anthony Bennett

 

WHEREAS, Anthony Bennett, automotive equipment operator with the Highway Department, has requested and is found to be qualified for a Family and Medical Leave of Absence (FMLA), and

 

RESOLVED, that, in accordance with the CSEA Town of East Hampton Bargaining Unit Contract and in compliance with the FMLA, Anthony Bennett be and is hereby granted up to 12 weeks leave effective retroactive to September 5, 2017.  In accordance with the provisions of the Family Medical Leave Act and Town FMLA policy, medical benefits will continue and available accrued sick, vacation and personal time will be paid prior to the utilization of unpaid leave, and be it further

 

RESOLVED, that, in accordance with the CSEA Town of East Hampton Bargaining Unit Contract Anthony Bennett may retain one-half of his annual entitlement of vacation.

 

RESOLUTION:              2017-955

CATEGORY:                            Amendment

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Amend Resolution 2017-903

 

WHEREAS, Philip Gallagher was appointed to the title of Seasonal Lifeguard in Resolution 2017-903, and

 

WHEREAS, Philip Gallagher is a seasonal recreation aide in the recreation department to be paid $10.00 hourly from budget account A7020-51200 upon proper submission of time records  retroactive to 08/07/2017, and, now therefore be it

 

RESOLVED, that Resolution 2017-903 be amended to appoint Philip Gallagher to the title of seasonal recreation aide in the Recreation Department.

 

RESOLUTION:              2017-956

CATEGORY:                            Amendment

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Amend Resolution 2017-906 - John Wood's Annual Salary

 

WHEREAS, Resolution 2017-906 stated the annual salary as $50,774.880 for John Wood, Construction Equipment Operator in the Highway Department, and

 

WHEREAS, the correct annual salary for a 40 hour work week at the rate of $24.311/hr (Grade 23, Starting Step)is $50,566.88, now, therefore be it

 

RESOLVED, that Resolution 2017-906 is amended to reflect the annual salary for John Wood is $50,566.88 to be paid bi-weekly from budget account DB5110-51100, upon proper submission of time records, retroactive to August 20, 2017.

 

RESOLUTION:              2017-957

CATEGORY:                            Bids Rejected

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Reject Proposal EH2017-111- Lease of Outdoor Space at Hatchery

 

WHEREAS, the Town Board did solicit proposals for the Lease of Outdoor Space at Hatchery - RFP #EH2017-111; and

 

WHEREAS, the Town Board reserves the right to reject any and all bids and proposals; now, therefore, be it

 

RESOLVED, that the Town Board hereby rejects the Request for Proposal for Lease of Outdoor Space at Hatchery because no proposals were received, in response to the Purchasing Agent's Notice of Proposal dated July 27, 2017 and Notice of Proposal Resolution #2017-812, dated July 20, 2017; and the Purchasing Agent is directed to send a copy of this resolution to all parties submitting proposals.

 

RESOLUTION:              2017-958

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Budget Modification - Parks/Recreation

 

Resolved, at the request of the Department Head the Budget Office is directed to make the following modifications to the 2017 Parks/Recreation budget as follows:

 

$200 from A 7180 54991 to 7180 54550 for orange garbage bags

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2017-959

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

Hauben & Petrillo SPH NPH CPF Acquisition and Amend 2017 M&S Plan

 

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2017 M&S PLAN

 

Purported Owner:              Lillian Hauben & Irene Petrillo

Location:                            54 West Lake Dr., Montauk

SCTM #:                            300-28-3-58

 

              WHEREAS, the Town of East Hampton is considering the purchase of approximately .42 acres of vacant land located on 54 West Lake Dr., Montauk which lands are identified on the Suffolk County Tax Map as SCTM #300-28-3-58; and

 

              WHEREAS, the proposed purchase price is $320,000.00, plus survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the purpose of said acquisition is the preservation of Open Space; and

 

              WHEREAS, the Town's proposed funding source is Community Preservation Funds; and

 

              WHEREAS, on February 2, 2017 (and amended via resolution on May 4, 2017) the Town Board adopted the 2017 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2017 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acquisition of the above described property, reputedly owned by the Lillian               Hauben & Irene Petrillo at a cost to the Town of East Hampton not to exceed               $320,000.00 plus reasonable survey, title, prorated tax, and recording               charges

 

              B) An amendment to the 2017 M&S Plan to include said property

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on September 21, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the September 14, 2017 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on September 21, 2017 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acquisition for open space purposes, with Community Preservation               Funds of property located at 54 West Lake Dr., Montauk, reputedly owned by the               Lillian Hauben & Irene Petrillo, and consisting of approximately .42 acres of land,               at a cost to the Town of East Hampton not to exceed $320,000.00 plus reasonable               survey, title, prorated tax, and recording charges, said property being described on               the Suffolk County Tax Map as SCTM #300-28-3-58

 

 

              B) An amendment to the 2017 CPF Management & Stewardship Plan to include said               property

 

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              September 7, 2017                                         

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2017-960

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

Nivola SPH NPH CPF Project Plan Addition

 

BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Claire Nivola, and identified on the Suffolk County Tax Map as 300-103-2-4.8.  All as more fully set forth in the text of the Local Law, said hearing to be held at the Town Hall Court Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, on Thursday September 21, 2017, at 6:30 p.m. or as soon thereafter as this matter may be heard, and said proposed Local Law to read as follows:

 

LOCAL LAW NO.        OF 2017

INTRODUCTORY NO.   35    OF 2017

 

A Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Claire Nivola, and identified on the Suffolk County Tax Map as 300-103-2-4.8.  As more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              This local law adopts a revised "Community Preservation Project Plan" pursuant to Section 64-e of the New York Town Law.  The revised plan supplants the Community Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and adopted as revised on July 7, 2011 and which continues to list all properties whose preservation is necessary to the preservation of the community character of the Town of East Hampton.

 

              The Town Board would like to amend the plan as most recently adopted on July 7, 2011 to add approximately 2 acres of land reputedly owned by Claire Nivola located on 400 Old Stone Hwy., Springs, and identified on the Suffolk County Tax Map as 300-103-2-4.8 for the following reasons:

This parcel is contiguous to 65 acres of Open Space woodlands, and falls within the Accabonac Harbor Critical Environmental Area and Sceinc Area of Statewide Significance.  Preservation of this Oak woodland would help with the protection of habitat diversity of flora and fauna.  Prior to subdivision, this land was included on the CPF Project Plan, but because it has a new tax ID number we are requesting a Project Plan update to include this parcel. 

This parcel meets the criteria set forth in Town Law 64-e (4) that establishes and helps define what the preservation of community character involves.

 

 

SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:

 

              For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts the addition of approximately 2 acres of land reputedly owned by Claire Nivola located on 400 Old Stone Hwy., Springs, and identified on the Suffolk County Tax Map as 300-103-2-4.8 to the list of Open Space Recommendations in the "Community Preservation Project Plan" prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to constitute, in its revised form, the community preservation project plan which is required by Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of the East Hampton Town Code.

 

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

 

              AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice of Public Hearing in the September 14, 2017 edition of the East Hampton Star.

 

 

NOTICE OF PUBLIC HEARING

Intro. #  35  Of  2017

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on September 21, 2017 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a proposed Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include approximately 2 acres of land located at 400 Old Stone Hwy., Springs, reputedly owned by Claire Nivola, and identified on the Suffolk County Tax Map as 300-103-2-4.8.

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

 

DATED: September 7, 2017                           

Financial Impact:

No impact for SPH NPH

 

 

RESOLUTION:              2017-961

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

Nivola SPH NPH CPF Acquisition and Amend 2017 M&S Plan

 

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2017 M&S PLAN

 

Purported Owner:              Claire Nivola

Location:                            400 Old Stone Hwy., Springs

SCTM #:                            300-103-2-4.8

 

              WHEREAS, the Town of East Hampton is considering the purchase of approximately 2 acres of vacant land located on 400 Old Stone Hwy., Springs which lands are identified on the Suffolk County Tax Map as SCTM #300-103-2-4.8; and

 

              WHEREAS, the proposed purchase price is $775,000.00, plus survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the purpose of said acquisition is the preservation of Open Space; and

 

              WHEREAS, the Town's proposed funding source is Community Preservation Funds; and

 

              WHEREAS, on February 2, 2017 (and amended via resolution on May 4, 2017) the Town Board adopted the 2017 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2017 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acquisition of the above described property, reputedly owned by the Claire               Nivola at a cost to the Town of East Hampton not to exceed $775,000.00 plus               reasonable survey, title, prorated tax, and recording charges

 

              B) An amendment to the 2017 M&S Plan to include said property

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on September 21, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the September 14, 2017 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on September 21, 2017 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acquisition for open space purposes, with Community Preservation               Funds of property located at 400 Old Stone Hwy., Springs, reputedly owned by the               Claire Nivola, and consisting of approximately 2 acres of land, at a cost to the Town               of East Hampton not to exceed $775,000.00 plus reasonable survey, title, prorated               tax, and recording charges, said property being described on the Suffolk County               Tax Map as SCTM #300-103-2-4.8

 

 

              B) An amendment to the 2017 CPF Management & Stewardship Plan to include said               property

 

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              September 7, 2017                                         

Financial Impact:

No impace for SPH NPH

 

 

RESOLUTION:              2017-962

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Appoint Anne Bell Secretary to the Supervisor

 

RESOLVED, that Anne Bell be and is hereby appointed secretary to the Town of East Hampton Supervisor, Larry Cantwell, at an annual salary of $48,000.00 for a 35 hour work week to be paid bi-weekly from budget account A1220-51100, upon proper submission of time records, effective retroactive to August 21, 2017.

 

RESOLUTION:              2017-963

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Join ICLEI USA

 

WHEREAS, scientific consensus has developed that carbon dioxide and other greenhouse gases released into the atmosphere have a profound effect on the Earth's climate; and

 

WHEREAS, the 5th Assessment Report from Intergovernmental Panel on Climate Change presents scientific consensus that climate change will contribute significant environmental and economic risk to communities globally; and

 

WHEREAS, 195 countries, including the United States, signed onto the Paris Climate Accord, which entered into force November 2016; and

 

WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase  energy efficiency, understanding and preparing for the impacts of climate change provide  multiple local benefits by decreasing air pollution, creating jobs, reducing energy expenditures, and saving money for the local government, its businesses, and its residents; and

 

WHEREAS, hundreds of U.S. cities and counties have made commitments to uphold  international climate agreements and take action locally; and

 

WHEREAS, the International Council for Local Environmental Initiatives (ICLEI) is an international association of local governments and national and regional local government organizations that have made a commitment to sustainable development, and the Town of East Hampton is interested in joining the ICLEI to support these goals; 

 

NOW THEREFORE, BE IT RESOLVED, that the Town of East Hampton, New York hereby joins ICLEI USA as a Member, and pledges to take a take action to mitigate and prepare for the impacts of climate change; and be it further

 

RESOLVED, that the Town of East Hampton will utilize ICLEI's tools and resources to adhere to the five milestones framework for reducing greenhouse gas emissions throughout the community, and specifically: Conduct a greenhouse gas emissions inventory and forecast to determine the source and quantity of greenhouse gas emissions in the jurisdiction; Establish a greenhouse gas emissions reduction target; Develop an action plan with both existing and future actions which when implemented will meet the local greenhouse gas reduction target; Implement the action plan to address both climate mitigation and adaptation; and Monitor and report progress; and be it further

 

RESOLVED that the Town of East Hampton requests to join ICLEI USA and utilize the organization's tools and resources to conduct a greenhouse gas inventory and implement the climate action and resilience planning process; and be it furher

 

RESOLVED, that the membership fee in the amount of $600.00 shall be paid from budget account 8790-54530.

Financial Impact:

Acct 8790-54530 $600.00

 

 

RESOLUTION:              2017-964

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

CPF Budget Modification for the Septic System Rebate Program

 

Resolved, at the request of the Director of Land Acquisition & Management, the Budget Office is directed to make the following modification to the Community Preservation Fund budget for the purpose of funding the Septic System Rebate Program:

 

From: Budget Line CA 8802 54500 (Subcontract Costs), in the amount of $200,000.00

 

To: Budget Line CA 8802 54322 (Septic System Rebate Program), in the amount of $200,000.00

Financial Impact:

Internal budget modification of $200,000 total

 

 

RESOLUTION:              2017-965

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Budget Modification - Natural Resources

 

Resolved, at the request of the department head (Natural Resources) the Budget Office is directed to make the following modification to the 2017 operating budget for the purpose of funding participation in an environmental group.

 

From A8790-54860 $100 to A8790-54530

 

RESOLUTION:              2017-966

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Reimburse Notary Renewal Fee - NancyLynn Thiele, Assistant Town Attorney

 

WHEREAS, the Notary application fee for Assistant Town Attorney NancyLynn Thiele is due; and

 

WHEREAS, the payment of the application fee, for NancyLynn Thiele's Notary License, in the amount of $60.00 is hereby authorized; and therefore

 

BE IT RESOLVED, the Bookkeeping Department is hereby directed to issue reimbursement check(s) totaling $60.00, made payable to NancyLynn Thiele in the amount of $30.00 from Budget Line A1420.54100 and $30.00 from budget line B1420.54100.

D.              COUNCILMAN OVERTON

 

RESOLUTION:              2017-967

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Human Resources

Appoint Part Time Harbor Master to Marine Patrol

 

RESOLVED, John Gregory Jordan be and is hereby appointed part time harbor master to Marine Patrol to be paid $25.00 hourly bi-weekly from budget account A3120-51200, upon proper submission of time records, effective September 7, 2017.

 

RESOLUTION:              2017-968

CATEGORY:                            Local Law

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Land Acquisition

After Hearing: Amend Chapter 91 (Beaches and Parks) Allowable Hunting Areas

 

WHEREAS, a public hearing was held on August 17, 2017 by the Town Board of the Town of East Hampton on regarding the amendment of Chapter 91 ("BEACHES AND PARKS") of the East Hampton Town Code at Schedule I, Schedule II, and Schedule III in order to update the schedule of Town lands on which hunting is permitted; and

              WHEREAS, the Town Board has proposed changes to the allowable types of hunting on five (5) properties listed in the Town Code; and

              WHEREAS, the Town Board has considered the comments of all persons regarding this Local Law, both as submitted in writing and as presented orally at the public hearing; and

              WHEREAS, the adoption of this local law is an unlisted action pursuant to the State Environmental Quality Review Act (SEQRA); and

              WHEREAS, the Town Board has had prepared and considered an Environmental Assessment Form which evaluates the potential environmental impacts of the proposed amendment; and

              WHEREAS, the Board has determined that the adoption of this Local Law will not have a significant negative impact upon the environment;

              NOW, THEREFORE, BE IT RESOLVED, that a negative declaration is hereby made pursuant to the State Environmental Quality Review Act (SEQRA); and

              NOW, THEREFORE, BE IT RESOLVED, that the said Local Law is hereby enacted to read as follows:

 

LOCAL LAW NO.        OF 2017

INTRODUCTORY NO.      OF 2017

 

A Local Law providing for the amendment of Chapter 91  ("Beaches and Parks") of the East Hampton Town Code in order to change the parcels of land on the schedules of Town lands on which hunting is permitted, as more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

This local law provides for the amendment of Chapter 91 (Beaches and Parks) of the Town Code at Schedule I, Schedule II, and Schedule III to update the list of Town lands upon which hunting is permitted.

 

SECTION II. - TOWN CODE AMENDED:

 

CHAPTER 91

BEACHES AND PARKS

 

[Amend Schedule I- Changes to Town lands to include permitted hunting as follows:]

 

SCHEDULE I - Wainscott School District

SCTM# 300-192-3-2/Talmage/6 Acres/ADD Big Game Bow/ADD Small Game

             

[Amend Schedule II- Changes to Town lands to include permitted hunting as follows:]

 

SCHEDULE II - East Hampton School District

SCTM# 300-112-3-4.1/Curtis/5 Acres/ADD Big Game Bow

SCTM# 300-112-1-25.3/Chatfield's Hole/46 Acres/REMOVE Waterfowl

 

[Amend Schedule III- Changes to Town lands to include permitted hunting as follows:]

 

SCHEDULE III - Springs School District

SCTM#  300-64-2-1/REMOVE Waterfowl

SCTM#  300-64-2-2/REMOVE Waterfowl

             

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

            

 

DATED: September 7, 2017                                                        BY ORDER OF THE TOWN BOARD

                                                                                    TOWN OF EAST HAMPTON, NEW YORK

                                                                                    Carole A. Brennan, TOWN CLERK

Financial Impact:

None.

 

 

RESOLUTION:              2017-969

CATEGORY:                            Permits - Gatherings

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Clerk

Approval of Various Gathering Permits

 

Kari Bien, "Wedding" 9/9/2017

 

Kari Bien, "Wedding" 9/16/2017

 

Ken Giustino, "The Montauk Seafood Festival" 9/9/2017,9/10/2017

 

RESOLUTION:              2017-970

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Budget Modification - Finance

 

Whereas, the Town sold Bonds and Notes on August 16, 2017, and

 

Whereas, the Town received a premium payment from the purchaser of the bonds that lowered the true interest cost to the Town, and

 

Whereas, the premium is recorded as unanticipated revenue for the Town and as such must be recorded as a premium on obligations with a corresponding expense line adjustment, and

 

Whereas, the Town will be required to pay all legal and advisory costs related to the borrowing which included more than the anticipated capitalized projects and items, a full credit review and rating by Moody's Investors  Service (that produced a rating increase), additional closing costs resulting from splitting up the note issuance to meet noticing obligations, and additional publishing charges, now therefore be it

 

Resolved, that the Budget Office is directed to make the following modification to the 2017 operating budget:

 

Add $133,000 to Revenue Line A042710 - Premium on Obligations

Add $65,000 to Expense Line A1315-54520 - Outside Professional Finance

Add $68,000 to Expense Line A1990-54980 - Contingency

 

RESOLUTION:              2017-971

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Attorney

Pay NYMIR Deductible - Hand

 

WHEREAS, Walter Hand has filed a claim against the Town of East Hampton; and

 

WHEREAS, the parties have discussed a settlement and have come to an agreement with regard to same including a general release of the Town from claimant; and

 

WHEREAS, payment has been made to the claimant and NYMIR is due the deductible amount; and

 

WHEREAS, the payment authorized herein represents reimbursement to NYMIR for their deductible in settlement of this matter; and

 

NOW, THEREFORE, BE IT RESOLVED, that the Town of East Hampton, hereby agrees to pay NYMIR in the amount of TWO THOUSAND SEVEN HUNDRED EIGHTEEN DOLLARS AND 32/100 ($2,718.32); and be it further

 

RESOLVED, that the Town's payment shall be paid from budget account A1990-54150; and be it further

 

RESOLVED, that the Town Supervisor is hereby authorized to execute such documentation as may be required to facilitate the settlement.

 

RESOLUTION:              2017-972

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Purchasing

Accept Bid #EH17-031 -  Printing of Miscellaneous Forms II 2017 -  Montauk Printing, Concept Printing, Inc., Perform Printing, Inc.

 

WHEREAS, the Town Board solicited bids for the Annual Contract for the Printing of Miscellaneous Forms II 2017; and

 

WHEREAS, the bids of Montauk Printing, Concept Printing, Inc., and Perform Printing, Inc. were the lowest bids received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by Jeanne Carroza,  CPPB the Town's Purchasing Agent; and she has recommended the award of the bid to the lowest responsive, responsible bidders; now, therefore, be it

 

RESOLVED, that the bid of Montauk Printing, is hereby accepted for Items 2a,2b,2c,2d,3a,3b,3c,3d,7,8b,9a,9b,9c and be it further

 

RESOLVED, that the bid of Concept Printing, Inc., is hereby accepted for Items 1a,1b,1c,4a,4b,4c,8a and be it further

 

RESOLVED, that the bid of Perform Printing, Inc., is hereby accepted for Items 5a,5b,6a,6b and be it further

 

RESOLVED, the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submissions of the contractors.

 

RESOLUTION:              2017-973

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Police Department

Authorize Payment - Verizon Past Due Invoice

 

WHEREAS, it has been ascertained by the Police Department records and verified by the Town Clerk's Office, that a past due invoice for telephone service was never paid to Verizon; now, therefore be it

 

RESOLVED, the Town will pay the outstanding past due invoice in the amount of $79.38, payable from Budget Account #B3120.54300 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

 

RESOLUTION:              2017-974

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Attorney

Renewal of Suffolk County AREIS and Tax Map Parcel License Agreement

 

WHEREAS, the Town of East Hampton and the County of Suffolk entered into a license agreement that is set to expire on December 31, 2017 by Resolution 2008-473 for the access to AREIS (Advanced Real Estate Information System) and Tax Map Product; and

 

WHEREAS, the Town of East Hampton and the County of Suffolk have mutually expressed interest in the extension of the license agreement through December 31, 2022 at no cost to the County/Licensor or the Town/Licensee, except standard media reproductions costs; now therefore be it

 

RESOLVED, the Town of East Hampton is authorized to sign the license agreement for the use of AREIS and the Tax Map Product with the County of Suffolk extending the terms of the License Agreement through December 31, 2022 at no cost to the County/Licensor or the Town/Licensee, except for standard media reproduction costs.

E.              SUPERVISOR CANTWELL

 

RESOLUTION:              2017-975

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Human Resources

Appoint Joseph Palermo Senior Building Inspector in the Building Department

 

WHEREAS, Suffolk County Department of Civil Service has given an examination for the title of Senior Building Inspector, and

 

WHEREAS, the Town Board has requested, received and canvassed the Certification of Eligibles list (17SR343) to which there were less than three willing acceptors , and

 

WHEREAS, the Town of East Hampton has requested and received permission from the Suffolk County Department of Civil Service to fill the position of Senior Building Inspector on a provisional basis, and

 

WHEREAS, in accordance with the CSEA contract the position has been posted from July 25, 2017 through August 16, 2017, now therefore be it

 

RESOLVED, that Joseph Palermo be and is hereby appointed on a provisional basis to the full time position of Senior Building Inspector, $33.039/hr $68,721.12/annual (Grade 32, Step 1) to be paid bi-weekly from budget account B3620-51100, upon proper submission of time records, appointment is effective September 11, 2017.

 

RESOLUTION:              2017-976

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Human Resources

Reclassification of Title

 

WHEREAS, The Suffolk County Department of Civil Service reviewed the duties and responsibilities of Principal Account Clerk (position control number 03-02-0027) in the Payroll Division of the Finance Department, and,

 

WHEREAS, as a result of this review it has been determined the duties of this position are to be reclassified to the title of Payroll Supervisor, therefore be it

 

RESOLVED, that the title of Principal Account Clerk in the payroll division of the Finance Department be reclassified to Payroll Supervisor effective retroactive to August 21, 2017.

 

RESOLUTION:              2017-977

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Sale of Town Property - Unneeded Cul-De-Sac - Waters Edge

 

WHEREAS, the an application was made to the Town for the abandonment of a portion of a Town Highway known as Waters Edge, consisting of a cul-de-sac containing approximately 17,370 sq. ft., to the adjoining property owners, to allow them to incorporate the abandoned road into their adjoining lots at 123 Waters Edge and 133 Waters Edge, subject to such rights-of-way as may be necessary to assure a continued access to the public roadway from premises at 132 Waters Edge; and

 

WHEREAS, the Town Superintendent of Highways has indicated that he has no objection to eliminating the cul-de-sac; and

 

WHEREAS, the Town Board has obtained an appraisal of the property to be abandoned, and

 

WHEREAS, the proposed transfer of properties and resulting lot line modifications are an Unlisted action pursuant to SEQRA and Chapter 128 of the Town Code, and an Environmental Assessment Form was completed by the Planning Board and a determination made that the proposed lot line modification will not have a significant adverse environmental impact and a negative declaration was adopted with regard to the same;

 

NOW, THEREFORE, BE IT RESOLVED,, that the cul-de-sac portion of Waters Edge  is surplus property not needed for any municipal purpose; and be it further

RESOLVED, that pursuant to § 64 of the New York Town Law and subject to the permissive referendum requirements of Article 7 of the Town Law, the Supervisor is hereby authorized and directed to execute a contract of sale and, upon fulfillment of the terms of said contract, to execute such transfer documents as may be required to abandon the cul-de-sac and convey any title to such cul-de-sac from the Town to the neighboring property owners at 123 Waters Edge (0300-083.00-07.00-002.000),  and 133 Waters Edge (0300-083.00-07.00-001.000) in the manner set forth in the Lot Line Modification approved by the Planning Board,  for the total sum of $486,000.00 with 123 Waters Edge paying $282,000.00 and 133 Waters Edge paying $204,000.00; and be it further

RESOLVED, that the property owners shall bear the costs of removing the existing cul-de-sac and installing a curve between Waters Edge and Carriage Lane; and be it further

 

RESOLVED, that although the resulting lots will contain approximately 43,485 sq. ft. and 29,733 sq. ft. after the acquisition of the Town property, excluding bluff and easement areas, and would not be eligible for subdivision,, a large lot easement will be required for each lot created with the merger of the conveyed property and the receiving lot, to assure no such applications will be sought for division of either of the lots in the future.

 

NOTICE OF RESOLUTION INITIATING PERMISSIVE REFERENDUM

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk, State of New York, at a meeting thereof held on Spetember 7, 2017 duly adopted a resolution, an abstract of which follows:

 

              A resolution, subject to permissive referendum authorizes the Town Board to abandon the cul-de-sac at Waters Edge to the adjoining property owners, and provide such transfer documents as may be required to release all ownership interest to such cul-de-sac and roadbed to the adjoining owners ar 123 and 133 Waters Edge with rights of access to 132 Waters Edge.  The subject property shall be merged with the property owners premises and shall not give rise to any rights to subdivide either of the enlarged lots. The agreed upon purchase price for said subject premises is $486,000.00 divided between the property owners with 123 Waters Edge paying $282,000.00 and 133 Waters Edge paying $204,000.00..

 

Dated September 7, 2017                                                        BY ORDER OF THE TOWN BOARD

                                                                                    TOWN OF EAST HAMPTON

                                                                                    Carole Brennan

                                                                                    Town Clerk

 

RESOLUTION:              2017-978

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Bookkeeping

Budget Modification - LRB

 

Resolved, at the request of the LRB the Budget Office is directed to make the following modification to the 2017 operating budget to pay for additional legal notices:

 

From A1990-54980 $700 to A3623-54110 (Advertising - LRB)

 

RESOLUTION:              2017-979

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Town Attorney

Authorize Additional Work - Old Town Hall

 

WHEREAS, the Town retained L.K. McLean Associates, P.C., as Consultant for professional architectural services related to the construction of a new Town Hall Campus, by Resolution EH2015-564 in response to RFP EH2015-101; and

 

WHEREAS, the Consultant has advised the Town that a pre-demolition asbestos survey is necessary to determine the presence of asbestos and developing a proper demolition plan for the old Town Hall building; and

 

WHEREAS, L.K. McLean Associates, P.C.  has advised the Town that it has obtained proposals for the asbestos survey and has determined that Testing Mechanics Group Environmental Testing and Monitoring would be the most appropriate sub-contractor to perform the necessary work, at an additional cost of $5,474.00 which includes the costs of lead testing; now, therefore, be it

 

RESOLVED, that the Town's agreement with L. K. McLean for professional services in the amount of $345,000.00 shall be increased by the sum of $5,474.00 to cover the sub-contractor costs for the pre-demolition asbestos survey; and be it further

 

RESOLVED, that such costs shall be paid from budget account HA1620-52001 14057.

 

RESOLUTION:              2017-980

CATEGORY:                            Bids Extended

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Extend Contract - EH15-039- Police Forms June 2015 -  Ridgewood Press & Montauk Printing

 

WHEREAS, the Town solicited bids in 2015 for the Annual Contract for Police Forms June 2015 -Bid No. EH15-039; and

 

WHEREAS, the bids of Ridgewood Press and Montauk Printing were the lowest bids received meeting the bid specifications; and

 

WHEREAS, the Town Board accepted the bids of Ridgewood Press and Montauk Printing,   and entered into an agreement that is renewable, upon agreement of the parties, for two (2) additional one year terms;

 

WHEREAS, the user Department has recommended extension of the agreement with  Ridgewood Press and Montauk Printing, therefore be it;

 

RESOLVED, that the Purchasing Agent is hereby authorized to issue purchase orders to Ridgewood Press and Montauk Printing in accordance with the Town's bid specifications and the bid submissions of the Contractors for a period of one year to be effective from September 14, 2017 through September 13, 2018.

 

RESOLUTION:              2017-981

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Authorize Seery Systems Group for Additional Digitization Services  - Building  Department

 

WHEREAS, per Resolution 2015-1006 the Town Board engaged Seery Systems Group, Inc., partner with NYSID for the Town Digitization Project for the Building Department records; and

 

WHEREAS, the certificate of occupancy and additional documents not included in proposal dated 7/15/15 are in need of this digital conversion;and

 

WHEREAS, Seery Systems Group Inc. (SSG), Partner with NYSID a New York State preferred source through Office of General Services (OGS) has submitted proposals for the additional digitization of the Town Building Records in the total amount of $225,138.64; and now therefore be it

 

RESOLVED, that the Town Board authorizes the Supervisor to execute a contract with SSG to perform the additional digitization of Town Building records as per attached proposals and contract; and be it further

 

RESOLVED, that the costs for such services shall be paid by properly submitted approved invoices from budget account HA1410 52606 14005.

Financial Impact:

HA1410 52606 14005 - $225,138.64

 

 

RESOLUTION:              2017-982

CATEGORY:                            Bids to Notice

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Notice to Bidders - EH17-032 - Cedar Shake Roof Replacement Town Hall Bid Available 9/14/17 - Bid Due 10/12/17

 

WHEREAS, the Town of East Hampton wishes to solicit bids for Cedar Shake Roof Replacement Town Hall - EH17-032; be it,

 

RESOLVED, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, on October 12,2017 prevailing time, when they will be publicly opened and read aloud for:

 

                                               Cedar Shake Roof Replacement For Town Hall

                                                                      Bid No. EH17-032

 

A Pre-Bid Meeting and Site Visit will be held at 11:00 a.m. on Thursday, September 28, 2017 at 159 Pantigo Road, East Hampton, NY.  Attendance is strongly suggested but not mandatory. 

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on September 14, 2017.  These specifications have met with the approval of the Purchasing Department and the user department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Cedar Shake Roof Replacement for Town Hall"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

and, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                              Opening Date

                           

EH17-032              Cedar Shake Roof Replacement                      October 12, 2017

                            for Town Hall                                         

                                                       

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

RESOLUTION:              2017-983

CATEGORY:                            Securities Released

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Release Deposit

 

              WHEREAS, in the course of receiving bids, and issuing licenses, the Town receives deposits; and

 

              WHEREAS, the following deposit is no longer required, and the department noted has recommended the same be returned to the party submitting the same; now, therefore, be it

 

              RESOLVED, that the following deposit held by the Town Board are hereby released, and the Town Clerk is directed to return same to the party submitting the same:

 

NAME & ADDRESS:                                            REFERENCE:              AMOUNT:                DEPT:

 

Metro Environmental Services, LLC                Bid #EH17-017              $17,136.00              Purchasing

208 Route 109

Suite 106

Farmingdale, NY  11735             

 

RESOLUTION:              2017-984

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Larry Cantwell

DEPARTMENT:              Purchasing

Accept Proposal - EH2017-109 - Accabonac Harbor Professional Macroalgae Bioextraction - Cornell Cooperative Extension of Suffolk County

 

WHEREAS, the Town Board solicited proposals for Accabonac Harbor Professional Macroalgae Bioextraction; and

 

WHEREAS, the proposal of Cornell Cooperative Extension of Suffolk County was the proposal received which best met the proposal guidelines and being in proper form; now, therefore be it

 

RESOLVED, that at the recommendation of the user department the proposal of Cornell Cooperative Extension of Suffolk County, to provide the services in accordance with their proposal, is hereby accepted, and be it further

 

RESOLVED, that the Town Supervisor is hereby authorized and directed to enter into an Agreement with Cornell Cooperative Extension of Suffolk County for the provision of services consistent with the Contractor's response to the Request for Proposals, said agreement to be subject to the review and approval of the Town Attorney. 

Financial Impact:

Fund line # CA8802.54500

 

F.              ADDITIONAL RESOLUTIONS

 

RESOLUTION:              2017-985

CATEGORY:                            Easement

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Gelfond and Leong Accept Grant of Scenic and Conservation Easement

 

              WHEREAS, a public hearing was held by the Town Board of the Town of East Hampton on September 7, 2017, on proposed grant of a scenic and conservation easement to the Town pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code; and

 

              WHEREAS, acceptance of the easement as submitted and heard is hereby found to be in the best interest of the Town; now, therefore, be it

 

              RESOLVED, that the Town hereby accepts the easement listed below and authorizes and directs the Supervisor to execute same on behalf of the Town and the Town Clerk is directed to return it to the applicant for recording pursuant to the Zoning Board's Resolution, and record same in the Office of the Suffolk County Clerk.

 

GRANTOR: Robert Gelfond and Sandra Leong

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: July 11, 2017

LOCATION:              261 Marine Boulevard, Amagansett

                            SCTM #300-175-7-4

REVIEWING AGENCY: Zoning Board of Appeals