East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of November 16, 2017
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on November 16, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

¨

¨

¨

 

Councilman Peter Van Scoyoc

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Fred Overton

¨

¨

¨

 

Supervisor Larry Cantwell

¨

¨

¨

 

II.              Public Hearings

1.              Sneddon SPH NPH CPF Project Plan Addition

2.              Sneddon SPH NPH CPF Acquisition and Amend 2017 M&S Plan

3.              Red Tailed Hawk (Club Properties LLC II) Schedule Public Hearing and Notice of Public Hearing
Accept Deed of Reserved Area

III.              Public Portion

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2017-1181

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

11A Warrant- Approval of Claims $2,571,943.68 11A Utility Warrant $80,125.84

 

RESOLVED, that Claims on Warrant No. 11A/2017, in the amount of $ 2,571,943.68                Were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it further

 

RESOLVED, that Claims on Utility Warrant No. 11A/2017, in the amount of $ 80,125.84            Were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2017-1182

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

NOPH - Local Law to Extend Moratorium - Wainscott Hamlet Business Properties

 

              RESOLVED, that the Town Clerk is directed to publish the attached notice of public hearing in the next edition of THE EAST HAMPTON STAR.

 

NOTICE OF PUBLIC HEARING

 

        NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton will hold a public hearing at Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday, December 7, 2017, at 6:30 p.m., or as soon thereafter as this matter may be heard, to consider comments of all persons regarding a Local Law providing for a six (6) month extension of a moratorium enacted November 17, 2016, providing for a temporary suspension of the authority to grant subdivisions and/or site plan approvals for certain properties located on or adjacent to Montauk Highway in Wainscott in non-residential Central Business (CB) or Commercial Industrial (CI) zoning districts, or properties in residential zoning districts currently used for non-residential uses, in order to permit the Town of East Hampton to complete its Wainscott hamlet study and to implement any new land use regulations which may arise therefrom, all as more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

 

LOCAL LAW NO.      OF 2017

INTRODUCTORY NO.      OF 2017

 

              A Local Law providing for the six moth extension of temporary suspension of the Planning Board's authority, pursuant to Chapter 255 ("Zoning") of the East Hampton Town Code, § 274-a of the New York Town Law to grant certain site plans, and Chapter 220 ("Subdivision of Land") of the East Hampton Town Code, and § 276 of the New York Town Law, to grant certain subdivision approvals, for properties located on or adjacent to Montauk Highway in Wainscott in non-residential Central Business (CB) or Commercial Industrial (CI) zoning districts, or properties in residential zoning districts currently used for non-residential uses, in order to permit the Town of East Hampton to complete its Wainscott hamlet study and to implement any recommendations which may arise from the Study. 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              The Town Board of the Town of East Hampton retained consultants to work with Town staff, members of the business community, property owners and other stakeholders to develop a new and workable business and hamlet action plan, as called for in the Town’s 2005 Comprehensive Plan, and such work has been ongoing and completion of the hamlet studies are expected within the coming months.  Recognizing the Montauk Highway corridor in Wainscott Hamlet as the hamlet which experiences the highest traffic volumes and the potential negative impacts of further development of the Montauk Highway corridor area upon neighboring residential areas under existing zoning, the Town enacted a moratorium on November 17, 2016 to allow the Town to complete the hamlet study for the Wainscott area. 

              The hamlet study for the Wainscott area has progressed significantly but is not yet complete, and the Town Board wishes to extend the moratorium for a six (6) month period in order to allow the hamlet study to be completed and suggested changes to the zoning code arisning out of the study area to be considered and implemented by the Town.  Without the ability to further suspend the ability of the Planning Board to approve site plans and subdivisions within the study area, the Town's ability to effectively enact changes intended to mitigate traffic impacts, improve motorist and pedestrian safety and further the quiet enjoyment of surrounding residential properties which are serviced by relatively narrow residential streets, not designed for or suitable as by-passes around highway congestion, will not be attainable. Among the recommendations expected from the hamlet study, plans for a walkable hamlet center that is internally focused rather than sprawled along the Montauk Highway corridor are being developed.

             

SECTION II. - CERTAIN REVIEW AND APPROVALS TEMPORARILY PROHIBITED:

 

              Except as otherwise provided herein, for a period of six (6) months from the effective date hereof, the powers and duties of the Planning Board shall be limited as follows:

 

              A.              Prohibition on approval of sub-divisions and site plans.  With respect to any application for subdivision, or for site plan approval for development, improvement or re-development of properties zoned Central Business (CB) or Commercial Industrial (CI) or residentially zoned properties (B, A and numbered A zoning districts) used for non-residential purposes, and located along either side of the Montauk Highway corridor through Wainscott, and including properties south of the Long Island Rail Road between Town Line Road at the west and Hedges Lane and the East Hampton Village Boundary to the east, the Planning Board shall not be authorized, empowered, or required to do, and shall not do, any of the following:

 

(1)              Grant site plan approval to such application pursuant to Chapter 255 ("Zoning") of the East Hampton Town Code and/or § 274-a of the New York Town Law for any site plan for a non-residential use, which proposes new development upon a parcel, or if expansion is permitted under current zoning, proposes to increase the total area of any existing structures currently approved for and used for one or more non-residential uses, by more than twenty-five (25%) percent of the structure(s) legally existing square footage, if such increase in building area results in an increase in the allowable occupancy of the site.

 

(2)              Grant subdivision approval to such application pursuant to Chapter 220 (“Subdivision of land”) of the East Hampton Town Code and/or § 276 of the New York Town Law for any subdivision of proposing to subdivide any parcel of property zoned Central Business (CB) or Commercial Industrial (CI) or any residentially zoned property (B, A & numbered A) used for non-residential purpose(s).

 

(3)              Determine such application described in (1) or (2) to be complete, or schedule or               hold a public hearing on such application.

             

              B.              Exemption for site plans and subdivisions which have completed a public hearing before the Planning Board and received an approval.  The limitations and restrictions imposed on the Planning Board by the foregoing provisions of this Local Law shall not delay, avoid, or invalidate any approval of a site plan or subdivision for which a public hearing has been held and for which approval has been granted under the current provisions of the Town Code.

 

 

SECTION III. NEW YORK TOWN LAW SUPERSEDED:

 

              To the extent that any conflict arises between the provisions of this Local Law,  the provisions of § 274-a of the New York Town Law, or the provisions of § 276 of the New York Town Law this Local Law shall take precedence over and shall supersede those provisions of the Town Law.  This declaration of precedence or supersession is made by authority of the Town's municipal home rule law powers, pursuant to §§ 10 (1) (ii) (a) (14) and 10 (1) (ii) (d) (3) of the Municipal Home Rule Law, § 10 (6) of the Statute of Local Governments, and Article IX, § 2 (b) (3) of the New York State Constitution.

              To the extent that any conflict exists between the provisions of this Local Law and certain provisions of the New York Town Law which provide time limitations on the review or processing of applications for site plan approvals or subdivisions which are made or issued by the planning board, this Local Law shall take precedence over and shall supersede those provisions of the Town Law.  This declaration of precedence or supersession is made by authority of the Town's municipal home rule powers, pursuant to §§ 10 (1) (ii) (a) (14) and 10 (1) (ii) (d) (3) of the Municipal Home Rule Law, § 10 (6) of the Statute of Local Governments, and Article IX, § 2 (b) (3) of the New York State Constitution, and is specifically intended to supersede the provisions of § 274-a of the New York Town Law, and the provisions of § 276 of the New York Town Law,

 

SECTION IV. - EXEMPTIONS:

 

              Notwithstanding any other provision of this Local Law, the Town Board may by resolution authorize the Planning Board to grant an application for subdivision or site plan approval, or to deem complete, schedule for hearing, and hear such an application, provided that the following requisites are met:

 

              A.              Procedural requirements.  The following procedural requirements shall be prerequisite to the grant of an exemption by the Town Board hereunder:

 

              (1)              The owner of the land affected shall have filed with the Town Board a written                                           petition specifically requesting exemption from the effect of this Local Law; and

 

              (2)              The Town Board shall have held a public hearing on the petition upon at least                                           ten (10) days' prior public notice, which notice shall have been published in the                                           official newspaper of the Town.

 

              B.              Substantive requirements.  No exemption shall be granted hereunder unless the Town Board shall specifically find and determine, and shall set forth in its resolution granting such exemption, that:

 

(1)              Failure to grant an exemption to the petitioner will cause the petitioner                                           undue hardship, which hardship is substantially greater than any harm to the                             general public welfare resulting from the grant of the exemption; and

 

(2)              Grant of the exemption, even if the site plan for which exemption is                                           sought is approved, will clearly have no adverse effect upon any of the Town's                             goals or objectives as set forth in the Town’s Hamlet Study Plan; and

 

(3)              The site plan for which petitioner seeks an exemption is in harmony with                                           the existing character of the Town as a whole and the area of the Town in which                             the affected land is located, as well as the existing Comprehensive Plan.

 

 

SECTION V. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION VI. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

             

DATED:  November 16, 2017                                          BY ORDER OF THE TOWN BOARD

                                                                                    TOWN OF EAST HAMPTON, NEW YORK

                                                                                    CAROLE BRENNAN, TOWN CLERK

 

RESOLUTION:              2017-1183

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Sale of Real Property at 3 Industrial Road SCTM#300-192-3-5.1

 

WHEREAS, the Town owns, as a part of the airport property, at 3 Industrial Road, East Hampton as Identified on the Suffolk County Tax Map as number 300-192-3-5.1 consisting of 2.04 acres; and

 

WHEREAS, this property is surplus property and is not needed for any municipal purpose; and

 

WHEREAS, the current lessee,  Wainscott Farms Inc. has duly executed an option contained in said lease to purchase the property; and

 

WHEREAS, the negotiated purchase price pursuant to said lease option is $1,407,500; now, therefore, be it

 

RESOLVED, that subject to Permissive Referendum, the Town Supervisor is hereby authorized to execute a contract of sale and such other documents as may be required to transfer title to the surplus property, 3 Industrial Road for the sum of $1,407,500.00 to Wainscott Farms Inc. all proceeds and costs of said sale shall remain in the airport fund, and be it further

 

RESOLVED, that the Town Clerk shall publish the attached Notice of Resolution subject to Permissive Referendum in the EAST HAMPTON STAR.

 

              NOTICE OF RESOLUTION SUBJECT TO PERMISSIVE REFERENDUM

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk and State of New York, at a meeting thereof held on the 16th day of November, 2017, duly adopted a resolution, an abstract of which is as follows:

 

              A resolution, subject to permissive referendum, authorizing the Supervisor to execute a Contract of Sale and any and all other documents necessary to transfer title to a certain parcel of Town-owned surplus property not needed for municipal purposes, identified as 3 Industrial Road, East Hampton, SCTM#300-192-3-5.1 for the sum of $1,407,500.00.

 

Dated:  November 16, 2017                                                                      BY ORDER OF THE TOWN BOARD

                                                                                                                TOWN OF EAST HAMPTON

 

                                                                                                                Carole Brennan,

                                                                                                                Town Clerk.

 

RESOLUTION:              2017-1184

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Sale of 39 Industrial Road, SCTM#300-192-3-7.2

 

WHEREAS, the Town owns, as a part of the airport property, at 39 Industrial Road, East Hampton as Identified on the Suffolk County Tax Map as number 300-192-3-7.2 consisting of 3.67 acres; and

 

WHEREAS, this property is surplus property and is not needed for any municipal purpose; and

 

WHEREAS, the current lessee,  39 Industrial Road, LLC has duly executed an option contained in said lease to purchase the property; and

 

WHEREAS, the negotiated purchase price pursuant to said lease option is $1,840,000.00; now, therefore, be it

 

RESOLVED, that subject to Permissive Referendum, the Town Supervisor is hereby authorized to execute a contract of sale and such other documents as may be required to transfer title to the surplus property, 39 Industrial Road for the sum of $1,840.000.00 to 39 Industrial Road, LLC, all proceeds and costs of said sale shall remain in the airport fund, and be it further

 

RESOLVED, that the Town Clerk shall publish the attached Notice of Resolution subject to Permissive Referendum in the EAST HAMPTON STAR.

 

              NOTICE OF RESOLUTION SUBJECT TO PERMISSIVE REFERENDUM

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk and State of New York, at a meeting thereof held on the 16th day of November, 2017, duly adopted a resolution, an abstract of which is as follows:

 

              A resolution, subject to permissive referendum, authorizing the Supervisor to execute a Contract of Sale and any and all other documents necessary to transfer title to a certain parcel of Town-owned surplus property not needed for municipal purposes, identified as 39 Industrial Road, East Hampton, SCTM#300-192-3-7.2 for the sum of $1,840,000.00.

 

Dated:  November 16, 2017                                                                      BY ORDER OF THE TOWN BOARD

                                                                                                                TOWN OF EAST HAMPTON

 

                                                                                                                Carole Brennan,

                                                                                                                Town Clerk.

 

RESOLUTION:              2017-1185

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Sale of 41 Industrial Road SCTM 300-192-3-7.3

 

WHEREAS, the Town owns, as a part of the airport property, at 41 Industrial Road, East Hampton as Identified on the Suffolk County Tax Map as number 300-192-3-7.3 consisting of 2.22 acres; and

 

WHEREAS, this property is surplus property and is not needed for any municipal purpose; and

 

WHEREAS, the current lessee,  41 Industrial Road, LLC has duly executed an option contained in said lease to purchase the property; and

 

WHEREAS, the negotiated purchase price pursuant to said lease option is $1,502,500.00; now, therefore, be it

 

RESOLVED, that subject to Permissive Referendum, the Town Supervisor is hereby authorized to execute a contract of sale and such other documents as may be required to transfer title to the surplus property, 41 Industrial Road for the sum of $1,502,500.00 to 41 Industrial Road, LLC, all proceeds and costs of said sale shall remain in the airport fund, and be it further

 

RESOLVED, that the Town Clerk shall publish the attached Notice of Resolution subject to Permissive Referendum in the EAST HAMPTON STAR.

 

              NOTICE OF RESOLUTION SUBJECT TO PERMISSIVE REFERENDUM

 

              NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk and State of New York, at a meeting thereof held on the 16th day of November, 2017, duly adopted a resolution, an abstract of which is as follows:

 

              A resolution, subject to permissive referendum, authorizing the Supervisor to execute a Contract of Sale and any and all other documents necessary to transfer title to a certain parcel of Town-owned surplus property not needed for municipal purposes, identified as 41 Industrial Road, East Hampton, SCTM#300-192-3-7.3 for the sum of $1,502,500.00.

 

Dated:  November 16, 2017                                                                      BY ORDER OF THE TOWN BOARD

                                                                                                                TOWN OF EAST HAMPTON

 

                                                                                                                Carole Brennan,

                                                                                                                Town Clerk.

 

RESOLUTION:              2017-1186

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint James Brundige Airport Director 2018

 

WHEREAS, James Brundige was appointed to the title of Airport Director by Resolution 2016-1290 effective through December 31, 2017, now therefore be it,

 

RESOLVED, James Brundige be and is hereby appointed to the title of Airport Director at the East Hampton Town Airport at an annual salary of $94,760.00 to be paid bi-weekly from budget account SX5610-51100 upon proper submission of time records; said appointment is  effective January 1, 2018.

 

RESOLUTION:              2017-1187

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Amend Airport Budget for AC Replacement and Correct Res 2017-1148

 

Whereas, the Airport Building HVAC unit is in need of replacement and  Resolution 2017-1148 erroneously amended the Parks budget for this  expense ; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line: SX 5610 51990  Contingency   in the amount of  $ 12,000.00

 

 

To:

 

Budget Line:  SX 5610 54660  Repairs General       in the amount of  $ 12,000.00

 

RESOLUTION:              2017-1188

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Bid #EH17-035  Runway 28 Obstruction Removal - Coastal Arborcare, Inc.

 

WHEREAS, the Town Board solicited a public works bid for Runway 28 Obstruction Removal at the Airport, Bid No. EH17-035; and

 

WHEREAS, the bid of $6,500.00 was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the Michael Baker, project Engineers and Jeanne Carroza, CPPB the Town's Purchasing Agent; and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute any and all documents necessary to memorialize said work for Runway 28 Obstruction Removal at the Airport; and, be it further

 

RESOLVED, that the bid of Coastal Aborcare, Inc., in the total amount of $6,500.00 to be taken from fund #SX 5610.54500, is hereby accepted, and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

$6,500.00 from Fund # SX5610.54500

 

 

RESOLUTION:              2017-1189

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Bid #EH17-034 - Removal of Runway 4-22 Markings  -  Safety Marking, Inc.

 

WHEREAS, the Town Board solicited a public works bid for the Removal of Runway 4-22 Markings at the Airport, Bid No. EH17-034; and

 

WHEREAS, the bid of Safety Marking, Inc., in the total amount of $9,895.00 was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by the user department and Jeanne Carroza, CPPB the Town's Purchasing Agent; and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute any and all documents necessary to memorialize said work for the Removal of Runway 4-22 Markings at the Airport; now, therefore be it

 

RESOLVED, that the bid of Safety Marking, Inc., in the total amount of $9,895.00, from Fund #SX5610.54500 is hereby accepted, and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Total of $9,895.00 from Fund # SX5610.54500

 

 

RESOLUTION:              2017-1190

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Purchasing

Accept Proposal - RFP #EH2017-113  Professional & Related Services for Seasonal Air Traffic Control at East Hampton Airport - Robinson Aviation (RVA) Inc.

 

WHEREAS, the Town Board solicited proposals for Professional and Related Services for Seasonal Air Traffic Control at East Hampton Airport, RFP #EH2017-113; and

 

WHEREAS, the proposal of Robinson Aviation (RVA), Inc., was the proposal received which best met the proposal guidelines and being in proper form; now, therefore be it

 

RESOLVED, that at the recommendation of the evalutation committee, the proposal of Robinson Aviation (RVA), Inc. to provide the services in accordance with their proposal of October 12, 2017, is hereby accepted, and be it further

 

RESOLVED, that the Town Supervisor is hereby authorized and directed to enter into an Agreement with Robinson Aviation (RVA), Inc., for the provision of services consistent with the Contractor's response to the Request for Proposals, said agreement to be subject to the review and approval of the Town Attorney. 

 

RESOLUTION:              2017-1191

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Agreement - Harris Govern - Software Support

 

WHEREAS, the Town has an ongoing contract with Harris Govern in connection with the Town's Land Management software, which requires annual licensing renewal for support and maintenance; and

 

WHEREAS, the Town desires to renew the Agreement for the 2018 calendar year; now, therefore, be it

 

RESOLVED, at the recommendation of Robert Pease, Director of Information Technology, that the Town Supervisor is hereby authorized to enter into agreements subject to approval of the Town Attorney, with Harris Govern (a sole source provider) for software licensing, support, and maintenance of the Town's Land Management software for calendar year 2018 from budget account A1680.54623, in the amount of $86,760.09 and B1680.54623 in the amount of $28,920.03 with the Silver Support Package for a total amount of $115,680.12, such services to include the following areas of support:

 

                            Permits & Inspections:                            $  27,840.03

                            Revenue management:                            $  26,730.18

                            Financial Management:                            $  27,840.03

                            Mass Appraisal:                                          $  27,840.03

                            Escrow:                                                        $    1,833.54

                            Silver Support Package:                            $    8,320.00

                            Melissa Server and seats:                            $    3,596.31

                                         

                            Total costs - 2018 calendar year:              $115,680.12

 

                            including APEX licensing and maintenance.

Financial Impact:

A1680.54623 - $86,760.09

B1680.54623 - $28,920.03

 

 

RESOLUTION:              2017-1192

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Justices to Serve in the East End Regional Intervention Court

 

WHEREAS, pursuant to section 170.15 of the Criminal Procedure law, then acting Deputy Chief Administrative Judge Joseph J. Traficanti, Jr. on February 19, 2004 created a Drug Court Hub consisting of the Town and Village Courts for the Towns of East Hampton, Shelter Island, Southold, Southampton and Riverhead; and

 

WHEREAS, said Drug Court Hub has been designated as the East End Regional Intervention Court; and

 

WHEREAS, Hon. C. Randall Hinrichs, District Administrative Judge has assigned Town Justices Deborah Kooperstein, Helen Rosenblum, Allen M. Smith and Andrea H. Schiavoni to serve the East End Regional Intervention Court; and

 

WHEREAS, C. Randall Hinrichs, Administrative Judge will execute an order assigning Town Justice Brian Hughes, to serve on the East End Regional Intervention Court; and

 

WHEREAS, pursuant to Section 106 of the Uniform Justice Court Act the Towns of East Hampton, Shelter Island, Southold, Southampton and Riverhead should designate the Town Justices to serve in the East End Regional Intervention Court; and,

 

WHEREAS, the Town Justices of the Town of East Hampton to wit: the Hon. Lisa Rana and the Hon. Steven Tekulsky have no objections to these designations; now, therefore be it

 

RESOLVED, that the Town Board of the Town of East Hampton hereby consents to Town Justices Helen Rosenblum, Allen M. Smith, Deborah Kooperstein, Andrea H. Schiavoni, and Brian Hughes sitting as justices of the East End Regional Intervention Court at no cost to the Town of East Hampton.

 

RESOLUTION:              2017-1193

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Budget Modification - Animal Control

 

Resolved, at the request of the Department Head the Budget Office is directed to make the following modification to the 2017 operating budget:

 

From A3510-52600 (Other Equipment) $400 to A3510-54400 (Lease of Equipment)

 

RESOLUTION:              2017-1194

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Budget Modification - Worker's Compensation

 

Whereas, the Town has settled a number of Worker's Compensation cases thus removing them from active status and mitigating future larger payouts and costs, and

 

Whereas, several of the settlements were unanticipated in 2017, and

 

Whereas, the Town is also receiving recoveries for cases that are now being paid for by the Town's excess coverage carrier, now therefore be it

 

Resolved, that the Town Board directs the Budget Office to make the following modifications to the 2017 operating budget to reflect these settlement payouts as well as recoveries:

 

From B1990-54980 (Contingency) $42,000 to B9000-59040 (Worker's Compensation)

From DB5110-51100 (FT Salaries) $42,000 to DB 9000-59040 (Worker's Compensation)

From SR8160-54900 (Testing) $11,000 to SR9000-59040 (Worker's Compensation)

Add $29,677.25 to AO42680 (Insurance Recoveries) and A9000-59040 (Worker's Comp)

 

RESOLUTION:              2017-1195

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Hire Public Sector HR Consultants, LLC

 

WHEREAS, the Town of East Hampton has solicited Public Sector HR Consultants, LLC to write a social media policy for the East Hampton Town Employee Handbook, and

 

RESOLVED, that Public Sector HR Consultants, LLC are hereby retained to provide professional writing services for the Town of East Hampton at a cost to the Town not to exceed $150.00 in accordance with the proposal provided to the Town by Public Sector HR Consultants, LLC, from fund line A1315-54520.

B.              COUNCILMAN VAN SCOYOC

 

RESOLUTION:              2017-1196

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Part Time Employees to the Recreation Department

 

RESOLVED, that the following employees be and are hereby appointed to the Recreation Department at the listed titles and salaries to be paid bi-weekly from budget account A7020-51200 upon proper submission of time record; appointments are effective December 2, 2017.

 

Joseph Mckee                            Recreation Aide-Basketball                            10.00/hr

Malachi Miller                            Recreation Aide- Basketball                            10.00/hr

Daniel White                            Recreation Specialist- Basketball              20.00/hr

Marcus Edwards              Recreation Aide- Basketball                            10.00/hr

 

RESOLUTION:              2017-1197

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Temporary Recreation Aides in the Recreation Department

 

WHEREAS, the Town of East Hampton Recreation Department will conduct the 41st annual "Turkey Run" road race beginning at the Plaza in Montauk at 8:00 a.m. on Thursday, November 23, 2017, now therefore be it

 

RESOLVED, that the following people be and are hereby appointed as temporary recreation aides in the Recreation Department to be paid bi weekly upon proper submission of time records from budget account A7020-51200, effective November 23, 2017.

 

Raul Lagos                            Recreation Aide              10.00/hr

Susanna Lagos              Recreation Aide              17.0953/hr

Claudia Kusanovic              Recreation Aide              12.453/hr

 

RESOLUTION:              2017-1198

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Kathleen Hopkins

 

WHEREAS, in accordance with the CSEA contract the position of Scale Operator has been posted through November 15, 2017, now therefore be it,

 

RESOLVED, Kathleen Hopkins be and is hereby appointed to the title of Scale Operator in the Sanitation Department at the annual salary of $46,309.12 (Grade 15, Step 6, $22.264 hourly) for a 40 hour work week to be paid bi-weekly from budget account SR8160-51100 upon proper submission of time records. Effective November 16, 2017.

 

RESOLUTION:              2017-1199

CATEGORY:                            Amendment

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Amend CSEA Schedule A

 

WHEREAS, the Town of East Hampton has made the determination to amend the CSEA Schedule A and add the title of  Highway Construction Supervisor, therefore be it

 

RESOLVED, that the title Highway Construction Supervisor be and is hereby added to the existing CSEA Schedule A at Grade 28 with a starting step salary of $28.876/hr, $60,062.08/annual for a 40 hour work week .

 

RESOLUTION:              2017-1200

CATEGORY:                            Amendment

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Title Change- James Frazier Jr.

 

RESOLVED, James Frazier Jr.'s title be changed from Maintenance Mechanic I to Automotive Mechanic I with no change to salary ($18.951/hr, $39,418.080/annual), budget account (A1620-51100) or work week (40 hours); said appointment is effective November 16, 2017.

 

RESOLUTION:              2017-1201

CATEGORY:                            Appointments

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Human Resources

Reclassification of Title-Terry Nesbitt

 

WHEREAS, the Suffolk County Department of Civil Service reviewed the duties and responsibilities of the Assistant Town Highway Maintenance Supervisor occupied by Terry Nesbitt (position control number 10-04-0020) in the Highway Department, and,

 

WHEREAS, as a result of this review it has been determined the duties of this position are to be reclassified to the title of Highway Construction Supervisor, and

 

WHEREAS, there is no current list of eligibles for the title Highway Construction Supervisor, and

 

WHEREAS, the Suffolk County Department of Civil Service has approved the provisional appointment of Terry Nesbitt to the position of Highway Construction Supervisor and, now, therefore be it

 

RESOLVED, Terry Nesbitt be and is hereby provisionally appointed Highway Construction Supervisor in the Highway Department with no change to salary ($35.2902/hr, $73,403.72/annual) or grade/step (Grade 28, Off Step) or work week (40 hours) to be paid bi-weekly from budget DB5110-51100 upon proper submission of time records.

 

RESOLUTION:              2017-1202

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Update of Assessment Roll

 

Whereas, the assessment roll for 2018 was slightly modified after the 2018 budget was adopted increasing the projected tax rates in the document by 3 cents per $100 AV outside the villages and 1 cent per $100 AV inside the villages but not effecting the adopted spending or any actual budget item in the document, and

 

Whereas, assessments are subject to change prior to the mailing of tax bills, now therefore be it

 

Resolved, that this resolution be posted with the adopted budget on the Town's website to recognize the change in the projection and inform the public that assessments and rates are technically not part of the adopted budget but rather are included for informational purposes and are subject to adjustment until the tax bill are formulated.

 

RESOLUTION:              2017-1203

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Police Department

Authorize Marine Patrol Training Harbormaster Dale Petruska and Water Ways Maintenance Mechanic III James Bennett

 

WHEREAS, officer personnel of the East Hampton Town Marine Patrol under the East Hampton Town Police Department have been attending important training; now, therefore be it

 

RESOLVED, that Harbormaster Dale Petruska and Water Ways Maintenance Mechanic III James Bennett are hereby authorized to attend ABYC Marine Training Seminar sponsored by American Boat and Yacht Council to be held in Port Jefferson, New York on November 30, 2017; and be it further

 

RESOLVED, that registration fees, and all other allowable expenses will be paid from Budget Account A3125.54231 upon voucher properly submitted in an amount not to exceed $118.00

 

RESOLUTION:              2017-1204

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Accept Donation of Services of Ben Krupinski for Preservation Work at Fowler House

 

WHEREAS, the Fowler House is in very poor condition and at risk of collapse due to structural deterioration; and

 

WHEREAS, Ben Krupinski, Builder, has offered to donate services to stabilize the building to protect it from further deterioration, and to make limited and historically appropriate repairs under the supervision of Robert Hefner, Historical Preservation Consultant, and D. B. Bennett Consulting Engineer; and

 

WHEREAS, the Town wishes to accept the generous offer of Ben Krupinski, Builder, to provide his services with regard to the Fowler House; now therefore be it

 

RESOLVED, that the Town Board accepts the offer of Ben Krupinski, Builder to assist in preserving the Fowler House by making necessary repairs to stabilize the structure and protect it from further deterioration; and be it further

 

RESOLVED, that Ben Krupinski Builder shall provide proof of insurance conforming to the Town's standard insurance requirements; and be it further

 

RESOLVED, work donated at the site shall be subject to the donor's compliance with any and all applicable Federal, State and local regulations, and shall be subject to the direction of Robert Hefner, the Town's Historic Preservation Consultant, and Drew Bennett of D.B. Bennett, Consulting Engineers, the Town's Consulting Engineer on this project.

 

RESOLUTION:              2017-1205

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Accept Bid #EH17-032 - Cedar Shake Roof Replacement Town Hall - WGP Contracting

 

WHEREAS, the Town Board solicited a public works bid for a Cedar Shake Roof Replacement -  Town Hall, Bid No. EH17-032; and

 

WHEREAS, the bid of WGP Contracting, in the total amount of $115,673.92, total base bid of $111,973.92 plus alternate #1 (Install 1" Bluestone Masonry Caps for two (2) Chimneys) for $3,700, was the lowest bid received meeting the bid specifications and being in proper form; and

 

WHEREAS, the bids submitted have been reviewed by East Hampton Town Engineer Tom Talmage, the user department, and Jeanne Carroza, CPPB the Town's Purchasing Agent; and have recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute any and all documents necessary to memorialize said work for a Cedar Shake Roof Replacement -Town Hall; now, therefore be it

 

RESOLVED, that the bid of WGP Contracting in the total amount of $115,673.92, total base bid of $111,973.92, plus alternate #1 (Install 1" Bluestone Masonry Caps for two (2) Chimneys) for $ 3,700.00 from Fund #HA1620.52010.16056 is hereby accepted, and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Fund # HA1620.52010.16056 - Total Bid $115,673.92, Total Base Bid $111,973.92,  Alternate #1 - $3,700.00

 

 

RESOLUTION:              2017-1206

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice of Proposal - RFP EH2017-116 - Specialized Bus Service for Montauk 2018   Proposal Available 11/22/17 - Proposal Due 12/13/17

 

WHEREAS, the Town of East Hampton wishes to obtain proposals for Specialized Bus Service for Montauk 2018, RFP EH2017-116; now, therefore be it

 

RESOLVED, that the Purchasing Department be and hereby is authorized to advertise for the Proposal as per the following:

 

                                                        Request for Proposals

 

TAKE NOTICE, that sealed proposals will be received by the Purchasing Agent at 159 Pantigo Road on Wednesday, December 13, 2017 no later than 3:00 p.m. prevailing time.

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning November 22, 2017.  These proposals have met with approval of the Purchasing Department.

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in proposals received, and/or reject any or all proposals.

 

And, be it further

 

RESOLVED, that the following proposals shall be received by the purchasing Agent by 3:00 p.m. on the date noted, at which time be publicly read aloud:

 

RFP #                            Name                                                                                                  Opening Date

EH2017-116              Specialized Bus Service for Montauk 2018                            December 13, 2017

 

RESOLUTION:              2017-1207

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Purchasing

Retain L.K. McLean Associates for Professional Services - Feeder and  Circulator Bus Service Phase II

 

WHEREAS, the Town requires the professional services of an engineering firm for the professional transportation planning and engineering services for the feeder and circulator bus services: Montauk, Amagansett and East Hampton Village, including meetings with Town, business, civic and community representatives to develop a service for each location(element), review Town survey data, develop preliminary route maps, potential stop locations, investigate existing technologies for enhancement, develop service units for bidding, prepare draft RFP's, revisions to RFP's and review and recommendation of award; and

 

WHEREAS, L.K. McLean Associates, P.C., Consulting Engineers, had submitted a proposal to provide professional engineering services to the Town for the feeder and circulator bus service, by proposal dated April 3, 2017, at a cost not to exceed $10,100 to provide the services described related to the Montauk Circulator; and

 

WHEREAS, the Town Board passed resolution 2017-431 accepting services for the Montauk Circulator; and

 

WHEREAS, L.K. McLean Associates, P.C. also submitted in said proposal a fee not to exceed $4,900.00 for additional stations.  These fees would be a cost not to exceed and include all out of pocket expenses associated with travel, materials and reproduction costs; now, therefore, be it

 

RESOLVED, that the cost for the (2) additional stations listed in the proposal not to exceed $4,900 from fund A1440 54520 is now approved by the Town for said services.  These fees would be a cost not to exceed and include all out of pocket expenses associated with travel, materials and reproduction costs.  Any tasks not identified in this proposal shall be considered unauthorized additional work. No additional work shall be performed without authorization from the Town of East Hampton.

Financial Impact:

A1440 54520 - Phase II Additional Stations - $4,900.00

 

 

RESOLUTION:              2017-1208

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Retain Engineer - Approval of Waste Oil Tank - Highway Dept.

 

WHEREAS, the Town requires the professional services of an engineering firm in conjunction with the requirements of Suffolk County Sanitary Code (Article 12) for the removal of a fuel oil tank at the Town Highway Department which is no longer needed; and

 

WHEREAS, L.K. McLean Associates, P.C., Consulting Engineers, has been retained per RFP EH2015-109, Resolution 2015-903 to provide professional engineering design services to the Town as needed; and

 

WHEREAS, a proposal has been submitted by L.K. McLean Associates, P.C., Consulting Engineers to provide the engineering services at a cost not to exceed $ 7,000.00 as set forth in their Proposal dated July 28, 2017 for work related to another tank on the site;  and

 

WHEREAS, L.K. McLean Associates, P.C. has advised the Town that they will provide services for the removal of Tank #12, with such work to be included in their original proposal;  now, therefore, be it

 

RESOLVED, that L.K. McLean Associates, P.C. is hereby retained to provide engineering services in conjunction with the requirements of Suffolk County Sanitary Code (Article 12) for the approval of a waste oil tank at the Town Highway Department at Springs-Fireplace Road,  such work to be included in the scope of work set forth in their proposal dated July 28, 2017, at no additional cost beyond the $7,000.00 costs set forth in Resolution 2017-862, which shall be paid budget account A5010.54580

 

RESOLUTION:              2017-1209

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Accept Road Improvements, Roads, UR MAP EH-2, Filed Maps 284 & 483

 

WHEREAS, pursuant to Chapter 639 of the Laws of New York for 2005, and the provisions of Article 12 of the Town Law of the State of New York, the Town Board, after notice to property owners within the improvement area and consideration of the comments thereon,  and after a public hearing, authorized the improvements to certain roads within Old Filed Maps 483 and 284 (Map pf Cobblers Hill Heights, Section 1 and 2), as set forth in the Old Filed Map Study (a/k/a Urban Renewal Map) Sheet EH-2, and the formation of an improvement district or zone to pay the costs associated with such improvements; and

 

WHEREAS, the improvements were completed in accordance with the approved plans and specifications, and includes paving of streets, as well as the installation of appropriate drainage and shoulder areas, and other necessary work to bring the roadway to Town Highway specifications, such improvements to be installed at locations specified on the Town's Old Filed Map (Urban Renewal) Study Area for Maps 284 and 483; and

 

WHEREAS, an as-built survey depicting the work performed on the roads has been provided to the Town; and

 

WHEREAS, the improvements have been inspected and found to be in accordance with the plans and specifications as well as the Town's Old Filed Map Study, and found acceptable to the Town Engineer and the Town Superintendent of Highways; and

 

WHEREAS the Town Superintendent of Highways has indicated his agreement to accept the improved roadways into the Town's highway system and to provide for the maintenance of  such streets and drainage improvements,  as a part of the Town's Highway System; now, therefore, be it

 

RESOLVED, that the following roads are accepted into and made a part of the Town Highway System upon the Town Board filing with the Town Clerk a Consent to Dedication and the Superintendent of Highways filing an Order Laying Out Highways with the Town Clerk of the Town of East Hampton:

 

             

Mulford Ave West - from Old Northwest Road to Harbor St.   - .32 Miles

Mulford Ave. East - from Park St. To Hands Creek Road - .34 Miles

Barnes Ave. West - from Main St. To Stephen Hands Path - .30 Miles

Barnes Ave. East from Park St. To Post St. - .20 Miles

Harbor St. from Mulford Ave. West to Country La. (a/k/a Penny Packer Dr.) - .14 Miles

Country La. (A/k/a Penny Packer Dr.) from Old Northwest Rd. To Harbor St. - .27 Miles

Main Street from Mulford Ave. West to a cul-de-sac at formerly Gardeners Ave. - approximately 240 feet south of Country La. (Penny Packer Dr.)   - .26 Miles

Wheelock Walk from Stephen Hand's Path to Hands Creek Road  - .52 Miles

Post St. from Mulford Ave. East to Wheelock Walk - .13 Miles

Valley St. from Mulford Ave. East To Wheelock Walk - .13 Miles

James St. from Country La. South to cul-de-sac  - .05 Miles

Sylvie La (a/k/a Bird Ave.) from Old Northwest Rd. to cul-de-sac - .15 Miles

Park St. From Mulford Ave. East to Wheelock Walk - .13 Miles

 

RESOLUTION:              2017-1210

CATEGORY:                            Deeds

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Town Board

Road Dedications - 2017

 

WHEREAS, the records of the Town Superintendent of Highways indicate that the certain roads within the Town are not included in the inventory of Town Highways; and

 

WHEREAS, the Town Clerk has located evidence of some of these roadways being offered for dedication to the Town as Town highways, although records do not confirm that deeds for the same were recorded with the County; and

 

WHEREAS, notwithstanding the foregoing, all roads listed hereafter have been maintained by the Town Highway Department as Town roads for a period in excess of ten (10) years; and

 

WHEREAS, the Town wishes to memorialize the following roadways as Town Highways accepted into and make a part of the Town highway system pursuant to New York State Highway Law Section 189   "Highways by use" ; now, therefore, be it

 

RESOLVED, that the following roads are hereby deemed Town Highways and are made part of the Town Highway system:

 

BOAT YARD RD. - FROM 3 MILE HARBOR RD. TO THE END - .17 MILES

DERING LA. - FROM LONG HILL RD. TO THE CUL DE SAC - .12 MILES

FAIRWAY DR. - FROM CUL DE SAC TO CUL DE SAC - .18 MILES

GOODFRIEND DR. - FROM NYS RT. 114 TO CUL DE SAC - .39 MILES

HUCKLEBERRY LA. - FROM LOOP TO LOOP - .75 MILES

KIRKS PLACE - FROM N. BAY LA. TO TERRYS TRAIL - .20 MILES

MARK TWAIN LA. - FROM HUCKLEBERRY LA. TO BUCKSKILL RD. - .06 MILES

MASHIE DR. - FROM ABRAHAMS PATH TO FAIRWAY DR. - .06 MILES

NORTH BAY LA. - FROM BEGINNING OF LOOP TO END OF LOOP - .28 MILES

OLD MONTAUK HIGHWAY - FROM NYS RT. 27 TO THE DEAD END - 1.45 MILES

OSBORNE FARM LA. - FROM SAYRES PATH TO END - .23 MILES

POTTERS LA. - FROM STEPHEN HANDS PATH TO HUCKLEBERRY - .08 MILES

TERRY'S TRAIL - FROM ALWIFE BROOK RD. TO LOOP - .55 MILES

ABRAHAMS PATH - FROM NYS RT. 27 TO SPRINGS FIREPLACE RD. - 1.95 MILES

HEDGES LA. - FROM BLUFF RD. TO MONTAUK HWY - .56 MILES

JOSHUA EDWARDS CT. - FROM BOW OARSMAN RD. TO CUL DE SAC - .17 MILES

KARLSRUHE CROSSING HWY - FROM COUNTY RD FROM 3 MILE HARBOR RD (COUNTY RD 40) TO THE DEAD END -.12 MILES

MONTAUK BLVD. - FROM HILDRETH PL. TO THE DEAD END - .27 MILES

PARSONS PLACE - FROM SPRINGS FIREPLACE RD. TO OLD STONE HIGHWAY - .09 MILES

 

RESOLUTION:              2017-1211

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Budget Modification (Parks and Builings/Grounds)

 

Resolved, at the request of the department head the Budget Office is directed to make the following modifications to the 2017 operating budget for the purposes stated:

 

$1,500   from A 7110 54562 (Fuel) to A 7110 54500 (Subcontractors) for asbestos inspection at Fowler House and 300 Building

$600       from A 7180 54731 (Signs) to A 7180 54500 (Subcontractors)for water testing

$17,180 from A 1620 51100 (Salaries)  to A 1620 54500 (Subcontractors) for Raccoon waste removal at Sanitation main office building

 

RESOLUTION:              2017-1212

CATEGORY:                            Budget

SPONSORED BY:              Councilman Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Budget Modification - Buildings and Grounds

 

Resolved, at the request of the department head the Town Board directs the Budget Office to make the following modification to the 2017 Operating Budget for the purchase of safety protocol kits:

 

$2,500 from A 1620 51100 (Salaries)  to A 1620 54100 (Office) for lock out tag out and right to know kits (safety protocol needs)

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2017-1213

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Notice to Bidders - EH17-040 - Putnam Amagansett Farm Property Demolition    Bid Available 11/16/17 - Bid Due 12/7/17

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML 103 all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, as per the request of the user department, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, 159 Pantigo Road on Thursday, December 7, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                          Putnam Amagansett Farm Property Demolition

                           

A Pre-Bid Meeting and Site Visit will be held at 11:00 a.m. on Wednesday, November 29, 2017 at 551 Montauk Highway, Amagansett, New York.  Attendance is strongly suggested but not mandatory.

 

Specifications are available at the purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning November 16, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Putnam Amagansett Farm Property Demolition"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids; and, be it further

 

RESOLVED, that the following bid shall be received by the purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                                          Opening Date                           

 

EH17-040              Putnam Amagansett Farm Property Demolition              December 7, 2017                                                                     

; and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2017-1214

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Extend Agreement - Audit Services for the Community Preservation Fund - RFP #EH2013-106 - Cullen & Danowski, LLP

 

WHEREAS, in response to RFP EH2013-106 "Audit Services for The Community Preservation Fund" the Town Board retained Cullen & Danowski, LLP to provide such services to the Town for the years 2013 and 2014; and

 

WHEREAS, the proposal of Cullen & Danowski LLP, included a proposal for audit services for the 2015, 2016 and 2017 calendar years, and the Agreement entered into by the Town provided for two (2) one (1) year extensions of the Agreement at the rates set forth in their proposal; now, therefore, be it

 

RESOLVED that Cullen & Danowski, LLP are hereby retained to provide an audit of the 2017 Community Preservation Fund financial statements at a cost to the Town not to exceed $9,600.00 in accordance with the Agreement entered into between the Town and Cullen & Danowski, LLP, from budget account CA8800-54520; and be it further

 

RESOLVED, that In the event any additional services are required the following rates will apply as per the agreement, and shall be payable from the aforementioned budget account:

 

Partner $195.00/Hour

Manager $160.00/Hour

Senior $130.00/Hour

Staff $110.00/Hour

 

RESOLUTION:              2017-1215

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Land Acquisition

Waiver for the Recycling Center for Southen Pine Beetle Tree Debris

 

WHEREAS, resolution 2017-1167 has been adopted authorizing funding and response to the Southern Pine Beetle (SPB) State of Emergency; and

 

WHEREAS, that resolution authorizes the department of Land Acquisition and Management to facilitate and manage this outbreak; and

 

WHEREAS, the extent of work allowed on private properties through the duration of this Emergency is the felling of SPB affected trees by outside contractors on private property at Town expense, but not any subsequent cleanup efforts; and

 

WHEREAS, with this understanding, a number of participating residents made a request of the Town Board to allow for the dumping of felled trees at the recycling center at no cost; and now therefore be it

 

RESOLVED, in conjunction with the Superintendent of Highways, landowners who have participated in the Town's suppression of SPB will be issued a waiver by the department of Land Acquisition and Management that will include land owner information, number of trees felled, date trees were felled and an expiration date; and be it further

 

RESOLVED, residents or their contractor who present the original signed waiver at the recycling centers weigh in booth will be permitted to dump affected Pitch Pine trees at no charge until the cleanup is complete, or until said waiver expires

Financial Impact:

No direct financial impact other than waiving future fees

 

 

RESOLUTION:              2017-1216

CATEGORY:                            Grants

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Housing

Adoption of 2018 CDBG Budget

 

RESOLVED, that the Supervisor, Deputy Supervisor and/or the Director of Housing, where applicable, are  hereby authorized to execute the Year 2018 Community Development project description forms describing the following projects which are adopted by the Town Board as the 2018 Community Development Block Grant budget:

 

Public Service                           

Catholics Charities                                                                                        $                   5,000.00              

Maureen's Haven                                                                                        $                   5,000.00              

                           

                           

Public Works                           

Whalebone Village                                                                                         $                  45,000.00             

Retreat Lighting                                                                  $                  15,000.00              

Removal of Barriers for Handicapped Access- Town Bldg       $                  30,000.00             

 

                           

Total                                                                                                                     $                 100,000.00             

                           

 

RESOLVED, that the aforementioned officials are hereby authorized to execute any documents necessary to effectuate those projects as approved by the Town Board, and be it further

 

 

RESOLVED, that the Clerk is hereby directed to forward a copy of this resolution

to:

 

Tom Ruhle, Director of Housing and Community Development

Len Bernard, Town Budget Officer

 

RESOLUTION:              2017-1217

CATEGORY:                            Securities Accepted

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Accept Security - URP 6 in EH-1

 

[Accept Security, Urban Renewal]

 

              WHEREAS, pursuant to the New York Urban Renewal Laws, the Town Board has adopted Urban Renewal Plans governing the development of Old Filed Map areas within the Town; and

 

              WHEREAS, to ensure timely construction of roads and drainage within the urban renewal areas, the plans require owners of individual building lots to perform a predetermined amount of roadwork at the time a building permit is sought for the lot; and

 

              WHEREAS, the Town Engineer and the Planning Board have now assigned to the parcels listed below specific work to be accomplished, and in order that building permits may be issued, the applicants have submitted to the Town a written promise (Undertaking) to accomplish the work and have submitted security therefore; and

 

              WHEREAS, the listed undertaking and security have been reviewed by Counsel to the Planning Board and Counsel to the Town Board and approved, now, therefore, be it

 

              RESOLVED, that the undertaking, together with the following security, are hereby accepted by the Town:

 

APPLICANT                                          UR PARCEL/UR PLAN                                          SECURITY

                                                        (Filed Map or SCTM#)

 

Brendan Hackett                            URP#6 in EH-1                                          Cashier's Check #

3 Barbara Court                            Lots 50-58, Map 655                                          Cap. One #9103155386

Greenlawn, N.Y. 11740              0300-136-8-32.2                                          $10,800.00

 

RESOLUTION:              2017-1218

CATEGORY:                            Securities Accepted

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Accept Security - URP  75 in SP-1-2

 

[Accept Security, Urban Renewal]

 

              WHEREAS, pursuant to the New York Urban Renewal Laws, the Town Board has adopted Urban Renewal Plans governing the development of Old Filed Map areas within the Town; and

 

              WHEREAS, to ensure timely construction of roads and drainage within the urban renewal areas, the plans require owners of individual building lots to perform a predetermined amount of roadwork at the time a building permit is sought for the lot; and

 

              WHEREAS, the Town Engineer and the Planning Board have now assigned to the parcels listed below specific work to be accomplished, and in order that building permits may be issued, the applicants have submitted to the Town a written promise (Undertaking) to accomplish the work and have submitted security therefore; and

 

              WHEREAS, the listed undertaking and security have been reviewed by Counsel to the Planning Board and Counsel to the Town Board and approved, now, therefore, be it

 

              RESOLVED, that the undertaking, together with the following security, are hereby accepted by the Town:

 

APPLICANT                                          UR PARCEL/UR PLAN                                          SECURITY

                                                        (Filed Map or SCTM#)

 

Stehanie Mamay and               URP 75 in SP-1-2                            Bond -Travelers#106823466

Adam Mamay                                          Lots 23-25, 53-60                                          $12,000.00

13 Central Ave.                            Map 455

East Hampton, N.Y. 11937              SCTM# 0300-58-3-26 & 17

 

RESOLUTION:              2017-1219

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Approval to Pay Bostwick's Catering Invoice

 

WHEREAS, the East Hampton Town Planning Department hosted a continuing education Planning Forum on November 9, 2017 for the benefit of Village and Town Board members, as well as applicable Town Departments; and

 

WHEREAS, an invoice for $860.00 has been submitted by Bostwick's Catering for refreshments provided; now, therefore be it

 

Resolved, at the request of the East Hampton Town Planning Department, the Town Board directs the Budget Office to pay the November 9, 2017 invoice from Bostwick's Catering for $860.00 for refreshments out of the budget, line B802154100.

 

RESOLUTION:              2017-1220

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Board

Approval to Reimburse Jane Martin, Co-Chair of the Arts Council

 

WHEREAS, the East Hampton Arts Council plans to host a Creative Networking Night on November 16th 2017; and

 

WHEREAS, an invoice for $94.00 has been submitted by Jane Martin, Co-Chair of the East Hampton Town Arts Council, for refreshments; now, therefore be it

 

Resolved, at the request of the East Hampton Arts Council, the Town Board directs the Budget Office to pay the November 15th 2017 invoice from Hampton Chutney out of the 2017 Arts Council budget, line A1010-54996.

 

RESOLUTION:              2017-1221

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Approve Lease  - Verizon -  260 Springs Fireplace Road

 

WHEREAS, the Town is the owner of property at 260 Springs Fireplace Road, East Hampton (SCTM #0300-145.00-03.00-016.001); and

 

WHEREAS, the Town has agreed to allow New Cingular Wirelese (AT&T) to lease a portion of the aforementioned property to install a new monopole tower and equipment building; and

 

WHEREAS, by way of the lease terms, the Town has the right to lease additional space on the new tower not occupied by AT&T to other carriers; and

 

WHEREAS, New York SMSA Limited Partnership (Verizon) has offered to lease space on the new monopole and for equipment from the Town and

 

WHEREAS, the parties have agreed that the initial lease shall be for a term of five (5) years, with an option on the Tenant's part to renew the lease for two (2) additional five (5) year periods; and

 

WHEREAS, the Tenant will pay the Town for the aforementioned lease the sum of $4,000 per month; during the initial five (5) year term, with rent increasing by twenty (20%) percent at the beginning of each extension term; now, therefore, be it

 

RESOLVED, that the Supervisor, subject to permissive referendum, is authorized to enter into a lease, subject to the approval of the Town Attorney, with New York SMSA Limited Partnership (Verizon) for the right to a portion of the tower and portion of the equipment room to install their cellulare communications equipment at 260 Springs Fireplace Road, East Hampton, together with rights of access, at an initial lease rate of $4,000 per month, with two (2) five (5) year renewal periods, with rent increasing by twenty (20%) percent at the beginning of each renewal term;

 

NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton, County of Suffolk, State of New York, at meeting hereof held on November 16, 2017 duly adopted a resolution, an abstract of which follows:

 

              A resolution, subject to permissive referendum, authorizing the lease of a portion of the monopole tower and equipment room to be installed at 260 Springs-Fireplace Road, East Hampton (SCTM #0300-145.00-03.00-016.001) with rights of access, to New York SMSA Limited Partnership (Verizon) for the installation and maintenance of such tenant's cellular communications equipment, for the initial lease rate of $4,000.00 per month, for an initial term of five (5) years, with two (2) five (5) year renewals, with rent increasing by twenty (20%) percent at the beginning of each renewal term. 

 

 

                                                                                                  BY ORDER OF THE TOWN BOARD

                                                                                                  TOWN OF EAST HAMPTON

                                                                                                  CAROLE BRENNAN             

                                                                                                  TOWN CLERK

 

RESOLUTION:              2017-1222

CATEGORY:                            Easement

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Accept Grant of Conservation Easement National Grid Generation LLC

 

WHEREAS, a public hearing was held by the Town Board of the Town of East Hampton on November 2, 2017 on a proposed Conservation Easement pursuant to Section 247 of the General Municipal Law; and

 

WHEREAS, acceptance of the easement as submitted* and heard is hereby found to be in the best interest of the Town; now, therefore, be it

 

              RESOLVED, that the Town hereby accepts the easement listed below, which easement is as noticed, and authorizes and directs the Supervisor to execute same on behalf of the Town and the Town Clerk is directed to return it to the applicant for recording pursuant to the Zoning Board's Resolution, and record same in the Office of the Suffolk County Clerk:

 

 

GRANTOR: National Grid Generation LLC.

TYPE OF EASEMENT: Conservation Easement

DATE OF EASEMENT: October 23, 2017*

LOCATION:              3 Cove Hollow Road, East Hampton, N.Y.

                            SCTM #300-185-02 -002

REVIEWING AGENCY:               Planning Board;

 

*date corrected - no other changes

 

RESOLUTION:              2017-1223

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Increase Outside Counsel-Devitt Spellman Barrett, LLP

 

              WHEREAS, the Town of East Hampton required the services of outside counsel to represent the Town in the matter of Oceanside Owners, LLC. vs. Town of East Hampton; and

 

              WHEREAS, litigation is still pending on the case; therefore be it

 

              RESOLVED. the Law Office of Devitt Spellman Barrett, LLP, is hereby retained to continue to represent the Town in connection with said litigation; and, be it further

 

              RESOLVED said counsel is authorized to take all necessary and appropriate action on behalf of the Town in coordination with the Town Attorney; and, be it further

 

              RESOLVED that payment to said counsel shall be TWO HUNDRED ($200.00) DOLLARS per hour in an amount not to exceed TWENTY FIVE THOUSAND ($25,000.00) DOLLARS, upon claim vouchers properly submitted, from Budget Account A 1420 54520 or B 1420 54520 as appropriate.

 

RESOLUTION:              2017-1224

CATEGORY:                            Change Orders

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Approve Change Order #1 - EH2016-107 - Gardiner Mill Cottage Historic Restoration

 

WHEREAS, the Town Board solicited proposals for the Gardiner Mill Cottage Gallery Historical Restoration, by RFP EH2016-107, and awarded such work to Strada Baxter Design/Build, LLC as the proposal which best met the guidelines by Resolution #2017-435; and

 

WHEREAS, the Town's Historic Preservation Consultant on this project has recommended Change Order #1, dated 11/2/17, which includes the costs for remediation of contaminated soil from the site; waterproofing the new concrete foundation and a reduction in costs for the substitution of concrete masonry units for specified steel framing; the total of all such changes resulting in an additional $6,989.37 to the initial contract; now, therefore be it

 

RESOLVED, that Change Order #1, dated 11/2/17, is hereby approved by the Town Board at an additional cost of $6,989.37, bringing the total contract costs from $1,474,880.00 to $1,481,869.37

 

RESOLUTION:              2017-1225

CATEGORY:                            Permissive Referendum

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Authorize Sale of Surplus Property -Former Scavenger Waste Facility Site

 

WHEREAS, the Town owns, as a part of the recycling center property, the former scavenger waste facility consisting of approximately 2.95 acres at Springs-Fireplace Road, East Hampton in District 0300, Section 145-2-13.1, part of 145-3-16.1, and parts of 149-1-3, 4 & 5; and

 

WHEREAS, this property was previously used as the site of the Town's scavenger waste treatment facility which has been closed and the site cleaned and remediated to the standards of the State Department of Environmental Conservation; and

 

WHEREAS, this property is surplus property and is not needed for any municipal purpose; and

 

WHEREAS, the East Hampton School District has expressed an interest in developing the property in connection with its provision of student transportation services; and

 

WHEREAS, the School District has conducted a coordinated review of the environmental impacts of the proposed development of the Property pursuant to the State Environmental Quality Review Act (SEQRA) and has prepared an Environmental Assessment Form (EAF) for the same, and has determined that the proposed development of the site will not have a significant adverse environmental impact; and

 

WHEREAS, pursuant to such coordinated review the Town hereby aagrees with and accepts the conclusions of the School District with regard to the impacts of the proposed improvements to the site in connection with the Town's sale of this surplus property to the School District; now, therefore, be it

 

RESOLVED, that subject to Permissive Referendum, the Town Supervisor is hereby authorized to execute a contract of sale and such other documents as may be required to transfer title to the surplus property, formerly housing the East Hampton Town Scavenger Waste Facility, consisting of approximately 2.95 acres on Springs-Fireplace Road, to the East Hampton Union Free School District, for the sum of $2,300,000.00, and be it further

 

RESOLVED, that the Town Clerk shall publish the attached Notice of Resolution subject to Permissive Referendum in the next edition of the EAST HAMPTON STAR.

 

              NOTICE OF RESOLUTION SUBJECT TO PERMISSIVE REFERENDUM

 

              NOTICE IS HEREBY GIVEN that the town Board of the Town of East Hampton, County of Suffolk and State of New York, at a meeting thereof held on the 16th day of November, 2017, duly adopted a resolution, an abstract of which is as follows:

 

              A resolution, subject to permissive referendum, authorizing the Supervisor to execute a Contract of Sale and any and all other documents necessary to transfer title to a certain parcel of Town-owned surplus property not needed to municipal purposes, identified as 2.95 acres, more or less, off Springs-Fireplace Road, East Hampton, comprised of SCTM #0300-145-2-13.1 part of SCTM #0300-145-3-16.1, and a parts of SCTM #0300-149-1-3, 0300-149-1-4, and 0300-149-1-5 to the East Hampton Union Free School District, for the sum of $2,300,000.00.

 

Dated:  November 16, 2017                                                                      BY ORDER OF THE TOWN BOARD

                                                                                                                TOWN OF EAST HAMPTON

 

                                                                                                                Carole Brennan,

                                                                                                                Town Clerk.

 

RESOLUTION:              2017-1226

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Amend Resolution 2017-Increase Funding for Southern Pine Beetle Infestation

 

Whereas, Resolution 2017-1167  provided funding for cutting infested trees on private property from the Genreal Fund in the amount of $80,000  and an  addtional $80,000 in funds are now needed, now therefore be

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

INCREASE:

 

Budget Line:  A 41775 Approp. Surplus   in the amount of  $ 80,000.00

 

 

INCREASE:

 

Budget Line:  A8800 54500  Subcontractors        in the amount of  $ 80,000.00

D.              COUNCILMAN OVERTON

 

RESOLUTION:              2017-1227

CATEGORY:                            Public Notice

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Clerk

2018 Deer Hunting Lottery

 

WHEREAS, the 2018 Deer Hunting Season opens at sunrise, January 1, 2018 and runs through sunset, January 31, 2018; and

 

WHEREAS, the Town Board has agreed to issue deer hunting permits for Town land, in accordance with Chapter 91 Beaches & Parks, Article III, Hunting on Town Parklands, Schedule I, during the deer hunting season as described above; now, therefore be it

 

RESOLVED, that permits will be issued by the Town in accordance with the appropriate guidelines; and, be it

 

FURTHER RESOLVED, that applications for the lottery will be available in the Town Clerk's Office beginning  November 20, 2017, and must be returned to the Town Clerk no later than 4:00 p.m., December 15, 2017 to be eligible for the lottery drawings; and, be it

 

FURTHER RESOLVED, that the Town Clerk is directed to publish a notice in the November 22, 2017 Edition of the East Hampton Star; and be it

 

FURTHER RESOLVED, that the Department of Land Acquisition & Management is hereby directed to post the properties notifying the public of the deer hunting season.

 

RESOLUTION:              2017-1228

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Building

Refund Building Permit Fee

 

WHEREAS, William Kalbacher Builder, Inc. submitted a Building Permit application 6/23/17, to do Substantial Interior Alteration to Existing Residence and a Permit was issued in error without proper paperwork, at Premises Situate at 2 Saw Mill Lane, East Hampton, T.M. 300-159-1-3.4, ; and prior to signing of Building Permit the Error was Noted and Permit Voided.

 

WHEREAS, Principal Building Inspector Ann M. Glennon  has requested that the fee collected for this Building Permit be returned, for this premises;

 

Now, therefore, be it

 

RESOLVED, that the Bookkeeping Office is hereby authorized to issue a check in the amount of $2,140.00, for reimbursement of the fee for a Building Permit to William Kalbacher Builder, Inc., 37 Parsons Close, East Hampton, N.Y. 11937.

Financial Impact:

Refund $2,140.00

 

 

RESOLUTION:              2017-1229

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Police Department

Reimburse Notary Renewal Fee - Det. Gregory Martin

 

WHEREAS, the Notary application fee for Det. Gregory Martin is due; and

 

WHEREAS, the payment of the application fee, for Det. Gregory Martin's Notary License, in the amount of $60.00 is hereby authorized; and therefore

 

BE IT RESOLVED, the Bookkeeping Department is hereby directed to issue reimbursement check in the amount of $60.00, made payable to Det. Gregory Martin from budget line B3120.54100.

Financial Impact:

$60.00

 

 

RESOLUTION:              2017-1230

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Police Department

Reimburse Notary Renewal Fees Capt. Christopher L. Anderson

 

WHEREAS, the Notary application fee for Captain Christopher L. Anderson is due; and

 

WHEREAS, the payment of the application fee, for Captain Christopher L. Anderson's Notary License, in the amount of $60.00 is hereby authorized; now therefore

 

BE IT RESOLVED, the Bookkeeping Department is hereby directed to issue a reimbursement check in the amount of $60.00, made payable to Captain Christopher L. Anderson from budget line B3120.54100 upon voucher properly submitted.

Financial Impact:

$60.00

 

 

RESOLUTION:              2017-1231

CATEGORY:                            Bids Extended

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Purchasing

Extend Agreement - EH2014-114 - Professional Auditing & Accounting Services for the -  Town of East Hampton - Nawrocki Smith, LLP

 

WHEREAS, the Town Board solicited proposals for Professional Auditing and Accounting Services for the Town of East Hampton, RFP EH2014-114; and

 

WHEREAS, the proposal of Nawrocki Smith, LLP., was the proposal received which best met the proposal guidelines and being in proper form; and

 

WHEREAS, the Agreement entered into by the Town provided for four (4) one (1) year extensions of the Agreement at the rates set forth in their proposal; now, therefore, be it

 

RESOLVED, that Nawrocki Smith, LLP are hereby retained to provide professional auditing and accounting services for the Town of East Hampton at a cost to the Town not to exceed $90,000.00 in accordance with the Agreement entered into between the Town and Nawrocki & Smith, LLP, from budget account A1320-54520; and be it further

 

RESOLVED, that In the event any additional services are required the following rates will apply as per the agreement, and shall be payable from the aforementioned budget account:

 

Partner:                            $215.00/hour

Supervisor:                            $140.00/hour

Senior Associate:              $125.00/hour

Staff Associate:              $100.00/hour;

 

RESOLUTION:              2017-1232

CATEGORY:                            Bids Extended

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Purchasing

Extend Contract - EH15-059- Annual Contract for  Printing of Miscellaneous Forms  -  Minuteman Press/Effects of Color & Ridgewood Press

 

WHEREAS, the Town solicited bids in 2015 for the Annual Contract for

the Printing of Miscellaneous Forms 2015 - Bid No. EH15-059; and

 

WHEREAS, the bids of Minuteman Press/Effects of Color & Ridgewood Press were the lowest bids received meeting the bid specifications; and

 

WHEREAS, the Town Board accepted the bids of Minuteman Press/Effects of Color & Ridgewood Press and entered into an agreement that is renewable, upon agreement of the parties, for two (2) additional one year terms;

 

WHEREAS, the user Departments has recommended extension of the agreement with Minuteman Press/Effects of Color & Ridgewood Press; now, therefore be it

 

RESOLVED, the bid of Minuteman Press/Effects of Color is hereby extended for Items 5b,7,8a,8b & 12b; and be it further

 

RESOLVED, the bid of Ridgewood Press is hereby extended for Items 1,2,3,4,5a,6a,6b,9a,9b,10a,10b,11a,11b,12a,13a & 13b; and, be it further

 

RESOLVED, the Purchasing Agent is hereby authorized to issue purchase orders to Minuteman Press/Effects of Color & Ridgewood Press in accordance with the Town's bid specifications and the bid submission of the Contractor for a period of one year to be effective from December 8, 2017 through December 7, 2018.

 

RESOLUTION:              2017-1233

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Attorney

Authorize Sealing and Removal of Mold Contaminated Files - Old Town Hall - Radiac Environmental Services - $19,488.00

 

WHEREAS, the Town Board is pursuing the construction of a new Town Hall building to replace the old Town Hall; and

 

WHEREAS, the old Town Hall building basement contains files which may include documents of interest and worthy of preservation, but the building is contaminated with mold and files cannot be retrieved without the proper equipment and personal protection; and

 

WHEREAS, the Town received a proposal from RADIAC ENVIRONMENTAL SERVICES ("Radiac") a Contractor on the Eastern Suffolk BOCES Contract, for the wrapping, sealing and removal of files from the old Town Hall and storage of the same in facilities to be provided by the Town; and

 

WHEREAS, Radiac proposes to provide such services at a cost to the Town not to exceed $19,488.00 as set forth in their proposal dated September 15, 2017; and

 

WHEREAS, The Town Board wishes to accept the September 15, 2017 proposal of Radiac; now, therefore, be it

 

RESOLVED, that the September 15, 2017 proposal of Radiac to wrap, seal and remove the files from the old Town hall basement and place the same in storage units to be provided by the Town, at a cost to the Town not to exceed $19,488.00 is hereby accepted, and the Supervisor is hereby authorized to enter into an agreement with Radiac for such services, subject to the approval of the Town Attorney; and be it further

 

RESOLVED, that payment for such services shall be paid from budget account HA1620 52001 14057 upon submission and approval of appropriate supporting documents.

Financial Impact:

HA1620 52001 14057 - $19,488.00

 

 

RESOLUTION:              2017-1234

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Building

Budget Modification

 

Whereas, the Building Dept. Needs to cover Uniform Expense and funds need to be transferred from Travel Conferences & Dues; now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

Budget Line: B3620.54200 Travel Conferences & Dues in the amount of $243.00

 

To:

Budget Line: B3620.54600 Uniforms in the amount of $243.00

Financial Impact:

Budget neutral - transfer within expenditure lines $243.00

 

 

RESOLUTION:              2017-1235

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Amend Budget for Fire Prevention- Uniforms and Overtime

 

Whereas, the Fire Prevention Office  needs to cover expenses for year end employee training and overtime; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line:  B3621.52231  Training Exp                                in the amount of  $ 1,858.58

Budget Line: B3621.54232 Fire Prevention                   in the amount of 94.00

Budget Line: B3621.54520 Outside Professional              in the amount of $800.00

 

 

To:

Budget Line: B 3621.54600 Uniforms                            in the amount of $1,858.58

Budget Line:  B3621.51300  Overtime        in the amount of  $ 894.00

 

RESOLUTION:              2017-1236

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Amend Police Dept Budget for Communication Equipment

 

Whereas, the Police Department needs to cover expenses through year end; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line:  B3120.51300  Overtime   in the amount of  $ 6,772.39

 

 

To:

 

Budget Line:  B3120.54421  Communication Equip.   in the amount of  $ 6,772.39

 

RESOLUTION:              2017-1237

CATEGORY:                            Budget

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Bookkeeping

Amend Budget for Finance Office Training

 

Whereas, the Finance office needs additional funding for finance training for staff;  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line:  A 1315 54500     Subcontract Costs  in the amount of  $ 160.00

 

 

To:

 

Budget Line:  A 1315 54200  Travel Conference and Dues Expense        in the amount of  $160.00

 

RESOLUTION:              2017-1238

CATEGORY:                            Fees

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Building

Authorize Payment of Gall's Uniform Bill

 

WHEREAS, it has been ascertained by the Purchasing Departments records, payment was never made to Gall's for Invoice #002973665 from 1/13/2015, now, therefore be it

 

RESOLVED, that the Town will pay the 2015 Gall's invoice in the amount of $243.00, from the appropriate budget account Uniforms B3620.54600 for purchase order #35000865.

Financial Impact:

Payment of Bill from prior year

 

 

RESOLUTION:              2017-1239

CATEGORY:                            Issue Check

SPONSORED BY:              Councilman Fred Overton

DEPARTMENT:              Town Clerk

Refund Parking Ticket Payment

 

WHEREAS, the following individual has paid a parking ticket twice or in error, and

 

WHEREAS, said individual is entitled to a refund of such payment which the Justice Court has deemed proper; now, therefore, be it

 

RESOLVED, that the bookkeeper is hereby authorized to issue a refund check in the amount specified:

 

Mr. Vladimir Yarosh

1862 E. 14th St. Apt. 1F

Brooklyn, NY  11229

 

Ticket #V2175024

 

Plate #EJL9484

 

$120.00 Paid by Mr. Yarosh on 10/17/17

E.              ADDITIONAL RESOLUTIONS