East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

East Hampton Town Board meeting of June 7, 2018
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on June 7, 2018 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Present

Absent

Late

Arrived

Councilwoman Kathee Burke-Gonzalez

¨

¨

¨

 

Councilman David Lys

¨

¨

¨

 

Councilwoman Sylvia Overby

¨

¨

¨

 

Councilman Jeffrey Bragman

¨

¨

¨

 

Supervisor Peter Van Scoyoc

¨

¨

¨

 

II.              Public Hearings

1.              Order Calling for Public Hearing EH Garbage and Refuse District

2.              Notice of Public Hearing to Consider Amending Town Code Chapter 217 (Streets and Sidewalks) to Add a New Article III (Utility Poles on Town Highways and Right-Of-Ways) to Address Multiple Utility Poles on Town Highways and Right-Of-Ways

3.              Liss/Mansarovar Management Plan SPH NPH

III.              Public Portion

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

 

RESOLUTION:              2018-650

CATEGORY:                            Warrant Approval

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Clerk

6A Warrant- Approval of Claims $5,528,946.35 6A Utility Warrant $70,169.97

 

RESOLVED, that Claims on Warrant No. 6A/2018, in the amount of $ 5,528,946.35 were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it further

 

RESOLVED, that Claims on Utility Warrant No. 6A/2018, in the amount of $ 70,169.97 were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

RESOLUTION:              2018-651

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Lifeguards - June 2018 A

 

RESOLVED, the following people be and are hereby appointed to the Recreation Department with the titles, hourly rates and budget codes listed, effective June 8, 2018 through September 17, 2018.

Dylan Feit                            Senior Ocean Lifeguard              $15.50                            A7180-51200

Peter Stacom                            Senior Ocean Lifeguard              $15.50                            A7180-51200

Oona Foulser                            Bay Lifeguard                                          $14.00                            A7180-51200

Emma Wiltshire              Bay Lifeguard                                          $14.00                            A7180-51200

Aidan Forst                            Bay Lifeguard                                          $14.00                            A7180-51200

Zane Musnicki                            Bay Lifeguard                                          $14.00                            A7180-51200

Olivia Brabant                            Ocean Lifeguard                            $14.50                            A7180-51200

Nicholas Pucci                            Ocean Lifeguard                            $14.50                            A7180-51200

Tanner Smith                            Bay Lifeguard                                          $14.00                            A7180-51200

Lila Ferraro                            Ocean Lifeguard                            $14.50                            A7180-51200

Vincent Buscareno              Ocean Lifeguard                            $14.50                            A7180-51200

Basil Lynch                            Senior Ocean Lifeguard              $15.50                            A7180-51200

 

RESOLUTION:              2018-652

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Volunteer to Human Services-Laura Anker

 

RESOLVED, Laura Anker be and is hereby appointed a volunteer with the Human Services Department and, be it further

 

RESOLVED, that the Town of East Hampton accepts the donation of her time as a registered member of Pet Partners Therapy Animal Program which includes full coverage for the volunteer under a general liability insurance policy; the appointment is effective June 11, 2018 upon proper submission of personnel paperwork to the Human Resources Department. 

 

RESOLUTION:              2018-653

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal EMT/Lifeguard-Ralph Scott Barter

 

RESOLVED, that Ralph Scott Barter be and is hereby appointed EMT/Lifeguard in the Recreation Department at an hourly rate of $17.50 to be paid from budget account A7180-51200 upon proper submission of time records; said appointment is effective retroactive to May 18, 2018 and through September 17, 2018.

 

RESOLUTION:              2018-654

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Nancy Garde to Custodian I in the Parks Department

 

RESOLVED, that Nancy Garde be and is hereby appointed to Custodian I in the Parks Department at an hourly rate of $15.00 paid bi-weekly from budget account A7110-51200 upon proper submission of time records; effective June 8, 2018.

 

RESOLUTION:              2018-655

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Appoint Seasonal Employees in the Recreation Department - June 2018 A

 

RESOLVED, the following people be and are hereby appointed to the Recreation Department with the titles, hourly rates and budget codes listed, effective June 8, 2018 through September 17, 2018.

             

Rosa Scott                            Recreation Specialist                                          $18.21                            A7020-51200

Mackenzie Bennett              Recreation Aide                                          $11.00                            A7020-51200

Nicole Guitierrez              Recreation Aide                                          $11.11                            A7020-51200

Terrance Lightcap              Assistant Recreation Leader                            $15.15                            A7020-51200

Armani Gordon                            Recreation Aide                                          $11.11                            A7020-51200

Gianna Gregorio              Recreation Aide                                          $11.11                            A7020-51200

Shakaya Guerro              Recreation Aide                                          $11.11                            A7020-51200

Dawson Lenahan              Recreation Aide                                          $11.00                            A7020-51200

Britney Totten              Recreation Aide                                          $11.00                            A7020-51200

Alyssa Jacoby                            Recreation Aide                                          $11.00                            A7020-51200

Phillip Gallagher              Recreation Aide                                          $11.11                            A7020-51200

Michael Clancy              Recreation Aide                                          $11.11                            A7020-51200

Kevin Clancy                            Rec. Spec. - Sailing Instructor              $20.00                            A7020-51200

William Boak                            Assistant Recreation Leader                            $15.15                            A7020-51200

Christopher Behan              Rec. Spec. - Sailing Instructor              $20.76                            A7020-51200

Dennis Wood-Monzon              Recreation Aide                                          $11.00                            A7020-51200

William Hartwell              Recreation Specialist                                          $27.563              A7020-51200

Andrea Bourel                            Rec. Spec. - Swimming Instructor              $20.20                            A7020-51200

Chantal Bourel                            Rec. Aide - Swimming Instructor              $15.15                            A7020-51200

Matthew Thompson              Rec. Aide - Swimming Instructor              $15.15                            A7020-51200

Sarah Gallagher              Recreation Aide                                          $11.00                            A7020-51200

Daphne Williams              Recreation Aide                                          $11.11                            A7020-51200

 

RESOLUTION:              2018-656

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Board

Appoint Project MOST to the 2018 Adolescent Mental Health and Substance Use Task Force

 

NOW THEREFORE BE IT RESOLVED, that the Town hereby appoints Project MOST to the 2018 East Hampton Town Adolescent Mental Health and Substance Use Task Force (the "Task Force"); and be it further

 

RESOLVED, that the Adolescent Mental Health and Substance Use Task Force for the calendar year 2018 shall now be composed of the following individuals and one person designated by each of the following organizations:

 

 

Amagansett UFSD

East Hampton Family Medicine

East Hampton Library

East Hampton UFSD

Montauk UFSD

Sag Harbor UFSD

Springs UFSD

East Hampton Town Police Department

East Hampton Village Police Department

Sag Harbor Village Police Department

East Hampton Town Clericus

Family Service League

Phoenix House

Project MOST

The Retreat

Eleanor Whitmore Early Childhood Center

Chair: Adam Fine, Principal, East Hampton High School

Ex-Officio: Diane Patrizio, Human Services Director

Town Board Liaison: Kathee Burke-Gonzalez

 

RESOLUTION:              2018-657

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Designate FMLA/Maternity Leave-Mary Karpinski

 

              RESOLVED, that, in accordance with the CSEA Town of East Hampton Bargaining Unit Contract and in compliance with the Family and Medical Leave Act FMLA, Mary Karpinski be and she is hereby granted a 90 day/12 week maternity leave effective June 4, 2018.  In accordance with the provisions of the Family Medical Leave Act, medical benefits will continue and available accrued sick, vacation and personal time will be paid prior to the utilization of unpaid leave.

 

RESOLUTION:              2018-658

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Parks and Recreation

Authorize Payment - PSEG

 

WHEREAS, it has been ascertained by the Parks and Recreation Department records and verified by the Town's Clerk's Office, that a September 2017 Invoice for electric use was never paid to PSEG Long Island - Hicksville NY now, therefore be it

 

RESOLVED, the Town will pay the outstanding 2017 invoice in the amount of $422.17, payable from budget A1620-54310 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of the resolution to the appropriate individuals.

 

RESOLUTION:              2018-659

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Bookkeeping

Authorization and Budget Modification - 2017 Turkey Run Proceeds

 

Whereas, the proceeds from the 2017 Turkey Run have not yet been disbursed as authorized in resolution 2017-1060 (and actually were contained in the year end fund surplus), and

 

Whereas, after further discussions with the director of the Montauk Food Pantry a request was made by the Montauk Food Pantry (the normal recipient of all the net proceeds) to split the 2017 net proceeds between the Montauk Food Pantry and the East Hampton Food Pantry, and for 2018 to split the net proceeds three ways between the Montauk Food Pantry, the East Hampton Food Pantry and East Hampton Meal on Wheels, now therefore be it,

 

Resolved, that the 2017 net proceeds from the Montauk Turkey Run be split evenly between the Montauk Food Pantry and the East Hampton Food Pantry and for 2018 net proceeds be split evenly between the Montauk Food pantry, the East Hampton Food Pantry and East Hampton Meals on Wheels (each receiving a one third portion), and be it further

 

Resolved, that the Budget Office is directed to make the following modification to the 2018 budget to pay the $6,334.68 of net proceeds for the 2017 Turkey Run to the Montauk Food Pantry and the East Hampton Food Pantry ($3,167.34 to each food pantry):

 

From A1990-54980 (Contingency) $6,334.68 to A1930-54101 (Miscellaneous Payments)

 

RESOLUTION:              2018-660

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Amend Resolution 2018-512

 

WHEREAS, Virginia Jennerich was reclassed to Administrative Assistant on resolution 2018-512 at the hourly rate of $29.3436, and, now therefore be it

 

RESOLVED, that Virginia Jennerich's reclassification will bring her hourly salary to $29.628 (Grade 26 Step 5), $61,626.24 annually, for a 40 hour work week upon proper submission of time records; reclassification is effective April 24, 2018.

 

RESOLUTION:              2018-661

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Human Resources

Amend Resolution 2018-507

 

              WHEREAS, Octavious Jones was appointed as a Seasonal Laborer in the Parks Department at a rate of $14.755 an hour, and, now, therefore be it

 

              RESOLVED, that Octavious Jones be and is hereby appointed to Custodial Worker I in the Parks Department at an hourly salary of $15.00 to be paid bi-weekly from budget account A7110-51200 upon proper submission of time records; said appointment is effective retroactive to May 14, 2018.

 

RESOLUTION:              2018-662

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Retain L.K. McLean for Evaluation of Sites for Little League Ballfields

 

WHEREAS, the Town previously identified, by Resolution 2016-1482, certain property at 400 Pantigo Place, East Hampton (0300-165-5-22) as a preferred site for the installation of a freestanding Emergency Department by Southampton Hospital; and

 

WHEREAS, a freestanding emergency care facility will benefit the community by providing emergency care further east of the Southampton Hospital facilities in Southampton Village and avoiding the excessive travel times during certain times of the year;  and

 

WHEREAS, Southampton Hospital has agreed to enter into a lease with the Town for the property at 400 Pantigo Place, East Hampton, and the Town approved the same by Resolution #2018-144; and

 

WHEREAS, the Town currently has Little League baseball fields and associated equipment located at the property at 400 Pantigo Place, and Southampton Hospital, in consideration of the lease of such property, has agreed to pay the expenses for the construction of two new lighted Little League baseball fields and associated amenities on a parcel of property to be provided by the Town; and

 

WHEREAS, the Town Board wishes to engage an engineer to evaluate up to three (3) sites within the Town for the siting of lighted Little League baseball fields and associated equipment, and upon selection of a site prepare up to three (3) different schematic designs with cost estimates; and

 

WHEREAS, L.K. McLean Associates, P.C. have submitted a proposal, dated May 18, 2018, to provide such engineering services ton the Town at a cost not to exceed $6,000.00; now, therefore, be it

 

RESOLVED, that L.K. McLean Associates, P.C. is hereby retained  for professional engineering services to evaluate up to three sites for the new lighted Little League baseball fields, as set forth in their proposal dated May 18, 2018, at a cost not to exceed $6,000.00; and be it further

 

RESOLVED, that L.K. McLean Associates, P.C. shall be paid for such services from budget account A1440-54520.

B.              COUNCILMAN LYS

 

RESOLUTION:              2018-663

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Town Attorney

Notice of Public Hearing to Amend Chapter 240 (Vehicles and Traffic), Article III (Parking, Standing and Stopping) to Add a New Section, Section 240-27.7 ("Trailer Parking Prohibited")

 

BE IT HEREBY RESOLVED, that the Town Board hereby directs that a public hearing shall be held on Thursday, June 21, 2018 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: "A Local Law providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Article III (Parking, Standing and Stopping) to add a New Section, Section 240-27.7 ("Trailer parking prohibited") which provides as follows:                                                                     

 

 

Introductory No.   Of 2018

                                                                      Local Law No.   - 2018

 

A LOCAL LAW providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Article III (Parking, Standing and Stopping) to add a New Section, Section 240-27.7 ("Trailer parking prohibited").

 

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION 1. Amendment.

 

Chapter 240 (Vehicles and Traffic), Article III (Parking, Standing and Stopping) is hereby amended to add the following underlined words as follows:

 

Section 240-27.7 Trailer parking prohibited.

 

No person shall park a trailer at Ditch Plains Beach Beach Parking Area, East Ditch Plains parking lot, or Otis Road in the three locations specifically described in the Permit Parking Schedule XXIX of Chapter 240 of this Code, unless otherwise permitted pursuant to a Mobile Food Concession contract.

 

Trailer shall be defined as any structure designed for mounting upon wheels and incapable of moving or traveling under its own power. Such "trailers" are normally connected to a cab or motorized unit for traveling or hauling.

 

SECTION 2.  Severability.

 

If any section or subsection, paragraph, clause, phrase or provision of this law shall be adjudged invalid or held unconstitutional by any court of competent jurisdiction, any judgment made thereby shall not affect the validity of this law as a whole or any part thereof other than the part or provisions so adjudged to be invalid or unconstitutional.

 

SECTION 3.  Effective Date.

 

This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law.

 

AND BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized to publish the following Notice of Public Hearing:

 

 

 

NOTICE OF PUBLIC HEARING

Introductory No.  of 2018

 

PLEASE TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on Thursday, June 21, 2018 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: "A local law providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Article III (Parking, Standing and Stopping) to add a New Section, Section 240-27.7 ("Trailer parking prohibited").

 

Summary of Proposed Law

 

The Town Board seeks to address the issue of trailer parking at three beach parking lots in Montauk by prohibiting trailer parking at Ditch Plains Beach Beach Parking Area, East Ditch Plains parking lot, and Otis Road in the three locations specifically described in Schedule XXIX of Chapter 240 of the Town Code, unless otherwise permitted pursuant to a Mobile Food Concession contract.

 

Trailer shall be defined as any structure designed for mounting upon wheels and incapable of moving or traveling under its own power. Such "trailers" are normally connected to a cab or motorized unit for traveling or hauling.

 

Copies of the proposed local law, sponsored by Councilperson Lys are on file in the Town Clerk's Office, Monday through Friday, from 8:30 a.m. to 4:00 p.m.

 

Any person wishing to be heard with respect to the foregoing may appear in person or by counsel at the time of hearing, or may submit written comment to the Town Clerk prior to the same.

 

                                                                                                  BY ORDER OF THE TOWN BOARD

 

                                                                                                  TOWN OF EAST HAMPTON, NEW YORK

             

                                                                                                  CAROLE BRENNAN, TOWN CLERK

 

FINANCIAL IMPACT.

 

None.

 

RESOLUTION:              2018-664

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Town Attorney

Notice of Public Hearing to Consider Amending Town Code Chapter 240 (Vehicles and Traffic), Section 240-79 ("Schedule XXIX: Permit Parking") to Add Resident Only Parking Permit Restrictions at Ditch Plains Beach, Montauk, to Add a Location Description for East Ditch Plains Parking Lot, Montauk, and to Add Permit Parking Restrictions at Otis Road, Montauk

 

BE IT HEREBY RESOLVED, that the Town Board hereby directs that a public hearing shall be held on Thursday, June 21, 2018 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: "A Local Law providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Section 240-79 ("Schedule XXIX: Permit Parking") to add resident only parking restrictions at Ditch Plains Beach, Montauk, to add a location description for East Ditch Plains Parking Lot, and to add permit parking at Otis Road, Montauk which provides as follows:                                                                     

 

 

Introductory No.   Of 2018

                                                                      Local Law No.   - 2018

 

A LOCAL LAW providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Section 240-79 ("Schedule XXIX: Permit Parking") to add resident only parking restrictions at Ditch Plains Beach, Montauk, to add a location description for East Ditch Plains Parking Lot, and to add permit parking at Otis Road, Montauk".

 

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION 1. Amendment.

Chapter 240 (Vehicles and Traffic) Section 240-79 (Schedule XXIX: Permit Parking), is hereby amended to add the following underlined words within the section in alphabetical order as they would appear:

 

Section 240-79.  Schedule XXIX:  Permit Parking

 

Name of Street                                             Side                            Location

 

Ditch Plains Beach Beach Parking                 --                            Entire Town parking area under lease at

Area, Montauk                                                                       former Coast Guard Station

(Resident only)                                                                      

 

 

East Ditch Plains parking lot,                               --                            Entire lot Entire Town parking area at Montauk                                                                                    SCTM No. 300-32-6-13, commonly                                                                                                                 referred to as "Dirt Lot"

 

             

Otis Road, Montauk                                             Both                            From the dead end at the beach line to

                                                                                                  Deforest Road

 

SECTION 2.  Severability.

 

If any section or subsection, paragraph, clause, phrase or provision of this law shall be adjudged invalid or held unconstitutional by any court of competent jurisdiction, any judgment made thereby shall not affect the validity of this law as a whole or any part thereof other than the part or provisions so adjudged to be invalid or unconstitutional.

 

SECTION 3.  Effective Date.

 

This local law shall take effect immediately upon filing with the Secretary of State pursuant to Municipal Home Rule Law.

 

AND BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized to publish the following Notice of Public Hearing:

 

 

 

NOTICE OF PUBLIC HEARING

Introductory No.  of 2018

 

PLEASE TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on Thursday, June 21, 2018 at 6:30 p.m., or as soon after as this matter can be heard, at East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, to hear any and all persons either for or against a local law entitled: "A Local Law providing for the amendment of East Hampton Town Code Chapter 240 (Vehicles and Traffic), Section 240-79 ("Schedule XXIX: Permit Parking") to add resident only parking restrictions at Ditch Plains Beach, Montauk, to add a location description for East Ditch Plains Parking Lot, and to add permit parking at Otis Road, Montauk". 

 

Summary of Proposed Law

 

The Town Board seeks to address the issue of parking at Ditch Plains Beach, Montauk by designating the entire Town parking area under lease at former Coast Guard Station be "Resident only" parking, to clarify the location description of East Ditch Plains parking lot, Montauk to add the Suffolk County Tax Map Number, and to restrict parking at Otis Road, Montauk by designating from the dead end at the beach line to Deforest Road as requiring a permit for parking.

 

Copies of the proposed local law, sponsored by Councilperson Lys are on file in the Town Clerk’s Office, Monday through Friday, from 8:30 a.m. to 4:00 p.m.

 

Any person wishing to be heard with respect to the foregoing may appear in person or by counsel at the time of hearing, or may submit written comment to the Town Clerk prior to the same.

 

                                                                                                  BY ORDER OF THE TOWN BOARD

 

                                                                                                  TOWN OF EAST HAMPTON, NEW YORK

             

                                                                                                  CAROLE BRENNAN, TOWN CLERK

 

FINANCIAL IMPACT.

 

None.

 

RESOLUTION:              2018-665

CATEGORY:                            Appointments

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Human Resources

Appoint Alexis Vargas Seasonal Student Intern I in Aquaculture

 

RESOLVED, Alexis Vargas be and is hereby appointed seasonal student intern I in Aquaculture at the hourly salary of $13.00 to be paid bi-weekly from budget account A8740-51200 upon proper submission of time records; appointment is effective June 11, 2018 through September 17, 2018.

 

RESOLUTION:              2018-666

CATEGORY:                            Budget

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Bookkeeping

Budget Modification - Aquaculture

 

Resolved, at the request of the Aquaculture Director the Budget Office is directed to make the following modification to the 2018 budget to provide funding for equipment:

 

Add $5,000 to appropriated surplus from the Aquaculture Donation Reserve

Add $5,000 to expense line A8740-42600 (Aquaculture Equipment)

 

RESOLUTION:              2018-667

CATEGORY:                            Approvals

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Land Acquisition

Sun Dial Installation Approval on 131 North Main St. Property

 

WHEREAS, the Town of East Hampton is the owner of property located at 131 North Main St., SCTM#:300-163-6-31, 26 & 25; and

 

WHEREAS, this property contains historic buildings known as the Selah Lester House and Barn which has been licensed to the Town of East Hampton Farm Corp. for use as a farm museum; and

 

WHEREAS, Jason Bono, in conjunction with the Farm Museum has requested and provided plans for the installation of a sun dial to be installed as an Eagle Scout project; and

 

WHEREAS, the Town Board has reviewed the plan and proposed location; and now therefore be it

 

RESOLVED, that the Town Board gives Jason Bono and the Town of East Hampton Farm Corp. (Farm Museum) permission to install the described sun dial at their own expense; and be it further

 

RESOLVED, that any non Farm Museum member that is to do work on the premises associated with this project, will first sign a hold harmless waiver

Financial Impact:

No impact

 

 

RESOLUTION:              2018-668

CATEGORY:                            Bids Accepted

SPONSORED BY:              Councilman David Lys

DEPARTMENT:              Aquaculture

Authorize Sale-Surplus Oyster Seed

 

WHEREAS, the Town Board authorized the sale of Surplus Oyster Seed 2018 at the request of the Aquaculture Department to Charles Eric Engstrom, Multi Aquaculture Systems, and Promised Land Mariculture Company, LLC, the high bidders in response to bid EH18-021, by Resolution 2018-628 for the amounts specified therein;

 

WHEREAS, there is still remaining surplus seed available for purchase and several other entities have expressed interest in purchasing said seed; now therefore be it

 

RESOLVED, that any remaining surplus seed shall be available for purchase by other buyers at the rates accepted by Resolution 2018-628.

C.              COUNCILWOMAN OVERBY

 

RESOLUTION:              2018-669

CATEGORY:                            Public Hearing

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Burgess Spinelli SPH & NPH Scenic Easement

 

              Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, on Thursday, June 21, 2018 at 6:30 p.m., or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following grant of a scenic and conservation easement to the Town of East Hampton:

 

GRANTOR: Virginia Spinelli

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: May 18, 2018

LOCATION:              45 Ditch Plains Road, Montauk

                            SCTM #300-32-5-13

REVIEWING AGENCY: Zoning Board of Appeals;

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the June 14, 2018 edition of the East Hampton Star.

 

NOTICE OF PUBLIC HEARING

 

              PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, Thursday, June 21, 2018 at 6:30 p.m.                                            or as soon thereafter as this matter may be heard, concerning the following grant of scenic and conservation easement to the Town of East Hampton:

 

GRANTOR: Virginia Spinelli

TYPE OF EASEMENT: Scenic and Conservation

DATE OF EASEMENT: May 18, 2018

LOCATION:              45 Ditch Plains Road, Montauk

                            SCTM #300-32-5-13

REVIEWING AGENCY: Zoning Board of Appeals

 

RESOLUTION:              2018-670

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Planning

Authorize Payment - D. B. Bennett, P.E., P. C. - Past Due

 

WHEREAS, it has been ascertained by the Planning Department records and verified by the Town Clerk's Office, that a past due invoice for professional engineering services was never paid to D. B. Bennett; now, therefore be it

 

RESOLVED, the Town will pay the outstanding past due invoice in the amount of $202.50, payable from Budget Account #B8021 54520 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

 

RESOLUTION:              2018-671

CATEGORY:                            Appointments

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Appoint Volunteer to the Town Engineer-Adam Cebulski

 

RESOLVED, that Adam Cebulski be and he is hereby appointed as a volunteer with the Town  Engineer, effective retroactive May 21, 2018, upon completion of all appropriate personnel forms which are to be signed and submitted to the Human Resource department.

 

RESOLUTION:              2018-672

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Approve  Leave of Absence for Edgar Alvarez

 

WHEREAS, Edgar Alvarez has requested time off for a period of 7 consecutive weeks starting  on  July 1, 2018, and,

 

WHEREAS, this time has been approved by his department head and, now, therefore be it

 

RESOLVED, that Edgar Alvarez be granted approval to utilize accrued vacation and compensatory time during this time off.

 

RESOLUTION:              2018-673

CATEGORY:                            Public Notice

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Housing

CDBG Public Notice and Budget Modification

 

    RESOLVED, the Town Clerk is hereby directed to place this resolution and the

attached notice in the June 14, 2018 edition of the East Hampton Star; and, be it further

 

                                                                      Public Notice

 

           RESOLVED, the following budget transfers are hereby proposed:

 

                     The Town of East Hampton has certain community development funds allocated

to various projects, to wit the Montauk Park Improvements, the Windmill Village Generator, Maureen's Haven and East Hampton Lions Club that were completed and funds remain or will for various reasons not be completed,

 

               The Town Board is desirous of reallocating these funds to the Eleanor Whitmore Early  Childhood Center aka/fka East Hampton Day Care Center to cover the replacement of the roof. Therefore, the following budget modification is proposed.  Anyone wishing to comment on same shall forward their written comments to Tom Ruhle, Director of the Office of Housing and Community Development before Monday July 16, 2018 at 4:00 pm.  By mail comments should be delivered to 159 Pantigo Road, East Hampton, New York 11937 and in person to 267 Bluff Road, Amagansett, New York 11930. 

          

 

From:        CDBG-8-8662-58662-61-13    Montauk Park                             $5000

                            CDBG-8-8662-58662-63-16    Maureen's Haven              $5000

                    CDBG-8-8662-58707-78-16    Lions Club Ramps                 $113.83                                                     CDBG-8-8662-58692-53-15    Windmill Generator              $3508.32

                    CDBG-8-8662-Year 17                      Maureen's Haven              $5000

                    CDBG-8-8662-Year 17           Lions Club Ramps        $5000

 

To:            CDBG-8-8662-Year 13                            EH Day Care                            $5000

                 CDBG-8-8662-58676-75-15    EH Day Care                            $3508.32

                     CDBG-8-8662-Year 16                            EH Day Care                            $5113.83

                     CDBG-8-8662-Year 17                            EH Day Care                            $10,000

Financial Impact:

neutral

 

 

RESOLUTION:              2018-674

CATEGORY:                            Conference

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Planning

Attend Meeting - JoAnne Pahwul

 

BE IT RESOLVED, JoAnne Pahwul  is hereby authorized, retroactively, to attend a seminar on onsite wastewater codes and the design of innovative/alternative onsite wastewater systems and leaching systems on May 10, 2018 and be it further

 

RESOLVED, that the cost of attendance (cost $25.00) shall be paid out of Budget Account #B 8021 54200, upon duly submitted voucher.

Financial Impact:

$25.00 conference fee

 

 

RESOLUTION:              2018-675

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Planning

Authorize Payment - Advanced Imaging Systems Past Due Invoice

 

WHEREAS, it has been ascertained by the Planning Department records and verified by the Town Clerk's Office, that a past due invoice for photocopies was never paid to Advanced Imaging Systems; now, therefore be it

 

RESOLVED, the Town will pay the outstanding past due invoices in the amount of $1,666.30, payable from Budget Account #B8021 54100 upon properly submitted voucher; and, be it further

 

RESOLVED, that the Town Clerk is hereby requested to forward a copy of this resolution to the appropriate individuals.

 

RESOLUTION:              2018-676

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Reimburse Maura Gledhill - Court Filing Fees

 

              WHEREAS, Maura Gledhill has paid for court filing fees via her personal check for the Gerbino vs. Town of East Hampton ZBA case, Index No. 2017-2987; now therefore

 

              BE IT FURTHER RESOLVED, that the Bookkeeping Department is to issue a reimbursement check to Maura Gledhill in the amount of $65.00, for court filing fees to be paid from Budget Line A1420-54520.

Financial Impact:

$65.00

 

 

RESOLUTION:              2018-677

CATEGORY:                            Issue Check

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Reimburse NancyLynn Thiele - Trial Photographs

 

              WHEREAS, Assistant Town Attorney NancyLynn Thiele has paid for the reproduction of photographs needed for an East Hampton Town Justice Court Trial via her personal credit card; now therefore

 

              BE IT FURTHER RESOLVED, that the Bookkeeping Department is hereby directed to issue a reimbursement check to NancyLynn Thiele in the amount of $117.28, for the reproduction of photographs, 50% of the fee is to be paid from Budget Line A1420-54200 and 50% from Budget Line B1420-54200.

Financial Impact:

$117.28

 

 

RESOLUTION:              2018-678

CATEGORY:                            Conference

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Planning

Travel Reimbursement -- Brian Frank

 

BE IT RESOLVED, Brian Frank is hereby authorized, to use his own vehicle to travel to Court in Central Islip and to Carle Place to participate in the trial and associated meetings for a lawsuit involving the the Town and be it further

 

RESOLVED, that reimbursement shall be limited to the approved mileage reimbursement policy and shall be paid out of Budget Account #B 8021 54200, upon duly submitted voucher.

Financial Impact:

reimbursement shall be limited to the approved mileage reimbursement policy

 

 

RESOLUTION:              2018-679

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Retain Engineer - Methane Monitoring Landfill Sites

 

WHEREAS, the Town of East Hampton has installed various methane monitoring wells at and around the Springs-Fireplace Road Landfill and the Montauk Landfill; and

 

WHEREAS, in accordance with the current New York State Department of Environmental Conservation (NYSDEC) approved monitoring schedule, the Town must retain the services of a licensed professional engineer to perform quarterly monitoring of the wells; and

 

WHEREAS, FPM Group, Ltd. has performed the monitoring of these wells for many years and are fully familiar with the requirements of the DEC as well as the specific circumstances of each landfill, and has submitted proposals to conduct the methane monitoring for both the Springs-Fireplace Road Landfill and the Montauk Landfill for 2018; and

 

WHEREAS, the Town Board wishes to retain the services of FPM Group, Ltd. to perform the required monitoring for 2018; now, therefore, be it

 

RESOLVED, that FPM Group, Ltd. is hereby retained to perform methane monitoring services for the Springs-Fireplace Road Landfill and the Montauk Landfill for the 2018 calendar year, at a cost not to exceed $57,262.18 for the Montauk Landfill and $53,416.68 for the Springs-Fireplace Road landfill, said costs to be paid from budget account # SR8160-54900.

 

RESOLUTION:              2018-680

CATEGORY:                            Prof. Services (Attorney, Eng., Appraisers, Cons.)

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Increase - Devitt Spellman Barrett, LLP - New Cingular Wireless Vs. Town of East Hampton, Et Al.

 

              WHEREAS, the Town of East Hampton required the services of outside counsel to represent the Town in the matter of New Cingular Wireless, PCS, LLC d/b/a AT&T Mobility vs. The Planning Board of the Town of East Hampton, The Town of East Hampton, The Town of East Hampton ARB and the Town of East Hampton Building Department, Civil Action No. 2:18-cv-00242; now, therefore be it;

 

              RESOLVED, litigation is still pending on the case; therefore be it;

 

              RESOLVED. the Law Office of Devitt Spellman Barrett, LLP, is hereby retained to continue to represent the Town in connection with said litigation; and, be it further

 

              RESOLVED said counsel is authorized to take all necessary and appropriate action on behalf of the Town in coordination with the Town Attorney; and, be it further

 

              RESOLVED, that an increase in fees is required and such increase shall be capped at $5,000.00 constituting a total of $15,000.00; and, be it further

 

              RESOLVED that payment to said counsel shall be TWO HUNDRED ($200.00) DOLLARS per hour in an amount not to exceed FIFTEEN THOUSAND ($15,000.00) DOLLARS, upon claim vouchers properly submitted, from Budget Account A 1420 54520 or B 1420 54520 as appropriate.

 

RESOLUTION:              2018-681

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Human Resources

Change Budget Accounts for Susan Buckley and Nora Jacobs

 

              WHEREAS, Susan Buckley is a Senior Clerk Typist currently paid from budget account B8020-51100, the Planning Board, and Nora Jacobs is a Clerk Typist currently paid from budget accounts B8021-51100 (50%), Planning Department, and A1440-51100 (50%), Town Engineer department, and,

 

              WHEREAS, the Suffolk County Department of Civil Service has reclassed the Senior

Clerk Typist position (14-01-0028) in the Planning Board to Clerk Typist and, now, therefore be it 

              RESOLVED, that Susan Buckley be paid from budget account B8010-51100, the ZBA, and Nora Jacobs be paid from budget accounts B8020-51100 (50%), the Planning Board, and A1440-51100 (50%), Town Engineer department, effective June 11, 2018 and, be it further

 

              RESOLVED, there is no change to the employees' titles, salaries or weekly hours worked.

 

RESOLUTION:              2018-682

CATEGORY:                            Securities Released

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Town Attorney

Release Security UR Road Work - URP 14A in EH-4

 

              WHEREAS, a report has been received a report from the Town Engineer approving road work in certain Urban Renewal areas; and

 

              WHEREAS, by Resolution 2018-377, the Town Board accepted the security set forth below, and the Town Engineer has now found the work for which the security was posted was satisfactorily completed, and has recommended that the Town Board return security posted for said road work; now, therefore, be it

 

              RESOLVED, that the following security held by the Town Board is hereby released, and the Town Clerk is directed to return same to the principal party named thereon:

 

APPLICANT                                          UR PARCEL/UR PLAN                                          SECURITY

                                                        (Filed Map or SCTM#)

 

Blair Katherine Gazza                            URP 14A in EH-4                                          Cashier's Check #8955204

P.O. Box 969                                          SCTM#0300-123-3-2.3                            People's United Bank

Quogue, N.Y. 11959                            (f/k/a 2.2)                                                         $8,700.00                                                       

 

RESOLUTION:              2018-683

CATEGORY:                            Bids to Notice

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-032 -  Playhouse Windscreen Door Replacement Bid Available June 14, 2018 - Bid Due July 2, 2018

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML 103, all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, per the request of the Buildings & Grounds department, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                                      NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, Town Hall,159 Pantigo Road on Monday, July 2, 2018 at 3:00 p.m. prevailing time, when they will be publicly opened and read aloud for:

             

                                          Playhouse Windscreen Door Replacement

                           

Specifications are available at the purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning Thursday, June 14, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked

"Playhouse Windscreen Door Replacement"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received;

 

and, be it further

 

RESOLVED, the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted below, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                            Opening Date                           

 

EH18-032              Playhouse Windscreen Door                                          July 2, 2018

                            Replacement             

                                                       

                                                       

; and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-684

CATEGORY:                            Budget

SPONSORED BY:              Councilwoman Sylvia Overby

DEPARTMENT:              Bookkeeping

Ammend Resolution 2018-609

 

Resolved, at the request of the Airport Director resolution 2018-609 should be amended to reflect that $500 needs to be moved from SX5610-54200 (Travel) to SX5610-64560 (Motor Vehicles) and NOT SX5610-54562 as in the adopted resolution.

D.              COUNCILMAN BRAGMAN

 

RESOLUTION:              2018-646

CATEGORY:                            Local Law Public Hearing

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Board

Tabled 6/5/2018 10:00 AM

Schedule Public Hearinng - Amendment of Chapter 240-75: Parking Prohibited on Leeton Road

 

WHEREAS, the Town Board desires to amend Chapter 240 (Vehicles and Traffic), Section 240-75, Schedule XXV "Parking Prohibited May 15 Through October 1" of the East Hampton Town Code in order to extend the current regulation to include a section of Leeton Road between Marlin Drive and Atlantic Drive that was inadvertently omitted from the initial legislation; now therefore, be it

 

              RESOLVED, that the Town Clerk is hereby directed to publish the following Notice of Public Hearing in the June 14th edition of the EAST HAMPTON STAR:

 

NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on Thursday, June 21, 2018 at 6:30 p.m. in the main meeting room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the amendment of Chapter 240 (Vehicles and Traffic), Section 240-75, Schedule XXV "Parking Prohibited May 15 Through October 1" of the East Hampton Town Code in order to further regulate parking on Leeton Road, Amagansett.

 

              Any person wishing to be heard with respect to the foregoing may appear in person or by counsel at the time of hearing, or may submit written comment to the Town Clerk prior to the same.

 

BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

Section 1.  Town Code Amended.

 

Chapter 240 (Vehicles and Traffic)

 

Section 240-75. Schedule XXV: "Parking Prohibited May 15 Through October 1" is hereby amended to add the following:

                           

Name of Street                            Direction of Travel                            Location

 

Leeton Road                                      Both                                                        Entire Length

                                                       

 

Section 2. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

                                         

Section 3.  Effective Date.

 

              This local law shall take effect immediately upon filing with the Secretary of State as provided for by law.

             

Dated:                                                            BY ORDER OF THE TOWN BOARD

                                                                                    TOWN OF EAST HAMPTON

                                                                             Carole Brennan, Town Clerk

 

RESOLUTION:              2018-685

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Part Time to Seasonal for Laborer at the Airport- Luis Vera

 

              WHEREAS, Luis Vera was hire as a part time Custodial Worker I at the Airport and now his services are needed on a full time basis and, now, therefore be it

 

              RESOLVED, Luis Vera be and is hereby appointed seasonal Custodial Worker I at the Airport with no change in hourly salary or budget account; effective June 11, 2018 through September 17, 2018.

 

RESOLUTION:              2018-686

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Human Resources

Approve Paid Administrative Leave and Pay-Out for David Hummel

 

              WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the Town of East Hampton earned vacation, sick & compensatory time is to be paid upon retirement from employment, and

 

              WHEREAS, David Hummel will retire his full-time employment effective June 29, 2018, and audited time records indicate that he has an accrued vacation time balance of 567 hours, accrued sick time balance of 411.35 hours, and accrued compensatory time of 338.52 hours now therefore be it

 

              RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for vacation time ($13,729.91) sick time  ($9,960.84), compensatory time ($8,197.26)  and prorated longevity in the amount $1,350.00 for a gross total of $33,238.01 to David Hummel as a final pay-out, and, be it further 

 

              RESOLVED that David Hummel will be on a paid administrative leave that began on May 3, 2018 and will continue through June 28, 2018.

 

RESOLUTION:              2018-687

CATEGORY:                            Permits - Gatherings

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Clerk

Approval of Various Special Event Permits

 

RESOLVED, that the following gathering permits are hereby approved with the conditions agreed upon by the reviewing committee:

 

Star Island Yacht Club              Mako, Thresher, Tuna Tournament                            Aug. 2-4, 2018

 

Offshore Sports Marina              Blessing of the Fleet                                                        June 10, 2018

 

Robert Miller                                          Surfing for Children                                Tuesdays 7/10-8/28/2018

 

LongHouse Reserve                            Summer Benefit                                                        July 21, 2018

 

Montauk Marine Basin                            48th Annual Shark-Tag Tournament                            June 21-23, 2018

 

Springs UFSD                                          6,7,8 School Beach Trip                                          June 18, 2018

 

Montauk Chamber of Comm.              Annual Fall Festival                                                        October 6-7, 2018

 

McKenna, Steve                            Dan's Hamptons Media, LLC                                          August 4, 2018

 

Montauk Artist Assoc.              Art Show Montauk Green                                          August 16-20, 2018

 

East End Foundation                            Rell Sunn Benefit Surfing Contest                            August 11-12, 2018

 

Montauk Beach POA                            Annual Beach Party for Owners                            August 4-5, 2018

 

Lucy Sachs                                          Wedding                                                                      Sept. 15, 2018

 

East Hampton Library                            Author's Night & Children's Fair                            August 11-12, 2018

 

RESOLUTION:              2018-688

CATEGORY:                            Budget

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Bookkeeping

Budget Modification - Bottled Water Wainscott

 

Resolved, at the request of the Purchasing Department the Budget Office is directed to make the following modification to the 2018 operating budget to purchase bottled water for Wainscott residents:

 

From A1990-54980 (Contingency) $5,000 to A1930-54101 (Claims)

 

RESOLUTION:              2018-689

CATEGORY:                            Approvals

SPONSORED BY:              Councilman Jeffrey Bragman

DEPARTMENT:              Town Board

Authorize McKissock Appraisal Continuing Education Online - Totaling 14 Hours - Jill Massa

 

              BE IT RESOLVED, Town Assessor Jill Massa is hereby authorized to take the above online education given by McKissock Appraisal Continuing Education; and, be it further

 

              RESOLVED, that all allowable expenses incurred (cost $284.99) shall be paid out of Budget Account #1355.54200 upon vouchers duly submitted.

Financial Impact:

$284.99  total taken from Budget Account #1355.54200

 

E.              SUPERVISOR VAN SCOYOC

 

RESOLUTION:              2018-690

CATEGORY:                            Bond SEQRA

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

SEQRA for Bond Resolution - Boy's Harbor Pavilion

 

WHEREAS, the Town Board has before it for consideration on May 3, 2018,  a Bond Resolution for the funding of the following:

 

              Boy's Harbor Pavilion

 

WHEREAS, the proposed construction of the Boy's Harbor Pavilion will be accomplished by converting an existing wood frame building to an open air pavilion, with the existing building to be demolished except for the foundation, bathrooms, slab and utilities and a new pre-engineered, open air steel frame will be installed around the salvaged elements; and

 

WHEREAS, the construction of the Pavilion is an unlisted action pursuant to the New York State Environmental Quality Review Act (SEQRA) and Chapter 128 (Environmental Quality Review) of the East Hampton Town Code and environmental analysis has been performed indicating that the proposed action will not have and significant adverse environmental impact; now, therefore, be it

 

RESOLVED, that a Negative Determination pursuant to SEQRA and Chapter 128 of the East Hampton Town Code is hereby adopted by the Town Board with regard to the proposed Boy's Harbor Pavilion.

 

RESOLUTION:              2018-691

CATEGORY:                            Bond

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Clerk

BOND - $600,000 Construction of Pavilion at Former Boys & Girls Harbor Property

 

BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, SUFFOLK COUNTY, NEW YORK, ADOPTED JUNE 7, 2018, AUTHORIZING THE Construction of A PAVILION AT THE FORMER BOYS AND GIRLS HARBOR PROPERTY, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $600,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $600,000 TO FINANCE SAID APPROPRIATION

THE TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS:

Section 1.  The Town of East Hampton, in the County of Suffolk, New York (herein called the “Town”), is hereby authorized to construct a pavilion at the former Boys and Girls Harbor property.  The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $600,000 and said amount is hereby appropriated for such purpose.  The plan of financing includes the issuance of bonds of the Town in the principal amount of not to exceed $600,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable.  Debt service on the obligations herein authorized is expected to be paid from the Town’s General Fund - Townwide, as determined by the Town Board. 

Section 2.  Bonds of the Town in the principal amount of not to exceed $600,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation.

Section 3.  The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 19(c) of the Law, is fifteen (15) years.

Section 4.  The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

Section 5.  The proposed maturity of the bonds authorized by this resolution will exceed five (5) years.

Section 6.  Each of the bonds authorized by this resolution, and any bond anticipation notes issued in anticipation of the sale of said bonds, shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town.  The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

Section 7.  Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and the powers and duties relative to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

Section 8.  The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if:

(a)              such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or

(b)              the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or

(c)              such obligations are authorized in violation of the provisions of the constitution.

Section 9.  This bond resolution is subject to a permissive referendum and the Town Clerk of said Town of East Hampton is hereby authorized and directed to cause to be published, in full, within ten (10) days after the adoption of this resolution, in “The East Hampton Star” which is hereby designated the official newspaper of the Town for such publication, and posted on the sign board of the Town maintained pursuant to the Town Law, a Notice in substantially the following form:

LEGAL NOTICE

TOWN OF EAST HAMPTON, NEW YORK

PLEASE TAKE NOTICE that on June 7, 2018, the Town Board of the Town of East Hampton, in the County of Suffolk, New York, adopted a bond resolution entitled:

“Bond Resolution of the Town of East Hampton, Suffolk County, New York, adopted June 7, 2018, authorizing the construction of a pavilion at the former Boys and Girls Harbor property, stating the estimated maximum cost thereof is $600,000, appropriating said amount for such purpose and authorizing the issuance of bonds in the principal amount of not to exceed $600,000 bonds to finance said appropriation,”

an abstract of such bond resolution, concisely stating the purpose and effect thereof, being as follows:

FIRST:  AUTHORIZING the construction of a pavilion at the former Boys and Girls Harbor property; STATING the estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $600,000; APPROPRIATING said amount for such purpose; STATING the plan of financing includes the issuance of bonds of the Town in the principal amount of not to exceed $600,000 to finance said appropriation, and the levy of a tax upon all the taxable real property within the Town to pay the principal of said bonds and interest thereon; and STATING that debt service on the obligations herein authorized is expected to be paid from the Town’s General Fund - Townwide, as determined by the Town Board;

SECOND:  AUTHORIZING the issuance of not to exceed $600,000 bonds of the Town pursuant to the Local Finance Law of the State of New York (the “Law”) to finance said appropriation;

THIRD:  DETERMINING and STATING the period of probable usefulness applicable to the purpose for which said bonds are authorized to be issued is fifteen (15) years; the proceeds of said bonds and any bond anticipation notes issued in anticipation thereof may be applied to reimburse the Town for expenditures made after the effective date of this bond resolution for the purpose for which said bonds are authorized; and the proposed maturity of said $600,000 bonds will exceed five (5) years;

FOURTH:  DETERMINING that said bonds and any bond anticipation notes issued in anticipation of said bonds and the renewals of said bond anticipation notes shall be general obligations of the Town; and PLEDGING to their payment the faith and credit of the Town;

FIFTH:  DELEGATING to the Supervisor the powers and duties as to the issuance of said bonds and any bond anticipation notes issued in anticipation of said bonds, and the renewals thereof, and other related powers; and

SIXTH:  DETERMINING that the bond resolution is subject to a permissive referendum.

DATED: June 7, 2018

  CAROLE A. BRENNAN
Town Clerk

Section 10.  The Town Clerk is hereby directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the newspaper(s) referred to in Section 9 hereof, and hereby designated the official newspaper(s) for said publication, together with a Notice in substantially the form as provided by Section 81.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York.

 

RESOLUTION:              2018-692

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Seasonal Traffic Control Officer- Stephen Field

 

              RESOLVED, Stephen Field be and is hereby appointed seasonal Traffic Control Officer in the East Hampton Town Police Department at an hourly rate of $14.25 paid bi-weekly from budget account B3120-51200 upon proper submission of time records; said appointment is effective June 9, 2018.

 

RESOLUTION:              2018-693

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Appoint Seasonal Traffic Control Officer-James Anthony McGuire

 

RESOLVED, that James Anthony McGuire be and is hereby appointed to Traffic Control Officer in the East Hampton Town Police Department at an hourly rate of $14.00 from budget account B3120-51200 upon properly submitted time records; said appointment is effective retroactive to May 26, 2018.

 

RESOLUTION:              2018-694

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

List Appointments- Police Officers in the  East Hampton Town Police Department

 

              WHEREAS, Suffolk County Department of Civil Service has given an examination for Police Officer and James Gesa, James Patterson and Michael Gomez are reachable on said list, and

 

              RESOLVED, that James Gesa, James Patterson and Michael Gomez be and they are hereby appointed to the full-time position of Police Officer with the East Hampton Town Police Department at an annual salary of $53,839.39 payable bi-weekly from budget account B3120-51100 upon proper submission of time records; appointments for James Gesa and James Patterson will take effect June 10, 2018, and, be it further

 

              RESOLVED, that Michael Gomez will be on administrative leave as a Police officer until September 16, 2018 and will continue in his current title of Public Safety Dispatcher I until that date, and, be it further

 

              RESOLVED, that the probationary period will be 26 weeks from the day of the appointment to Police Officer.

 

RESOLUTION:              2018-695

CATEGORY:                            Appointments

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Provisional Appointment - Alonso Vargas to Ordinance Inspector in the Code Enforcement Department

 

              WHEREAS, Suffolk County Department of Civil Service has given an examination for the title of Ordinance Inspector and the Town Board has requested, received and canvassed said list (#18SR106) to find that there remains less than three willing acceptors and

             

              WHEREAS, the Town of East Hampton has requested and received permission to fill the position of Ordinance Inspector on a provisional basis, and

 

              WHEREAS, in accordance with the CSEA contract the position has been posted (#2018-18) from May 23, 2018 through June 6, 2018 and Alonso Vargas, Animal Control Officer I, meets the minimum qualifications, and, now therefore be it

 

              RESOLVED, that Alonso Vargas be and he is hereby appointed on a provisional basis to the full-time position of Ordinance Inspector at the hourly rate of $24.549, $51,061.92 annually (Grade 23 Starting Step) for a 40 hour work week, payable biweekly from budget account # B3622-51100 upon proper submission of time records; appointment effective June 11, 2018, and, be it further

 

              RESOLVED, that Mr. Vargas will be on a leave of absence for six (6) months, or until such time he is appointed from the Ordinance Inspector list, whichever comes first, from his position as Animal Control Officer I.

 

RESOLUTION:              2018-696

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Amend Salary for Traffic Control Officer Caitlyn McAuliffe

 

              WHEREAS, Caitlyn McAuliffe was appointed as a 3rd year Traffic Control Officer on resolution 2018-551 to be paid an hourly rate of $14.00 and, now be it

 

              RESOLVED, Caitlyn McAuliffe is a 5th year Traffic Control Officer at an hourly rate of $15.00 retroactive to her start date of May 26, 2018.

 

RESOLUTION:              2018-697

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Approval to Pay - EESMA Lunch 2018

 

WHEREAS, the East End Supervisors and Mayors Association rotate their monthly luncheon meetings between its members and the Town of East Hampton will be hosting the meeting in June, and

 

WHEREAS, East Hampton will be hosting the luncheon at Bay Harbor Kitchen on June 27, 2018, now therefore be it

 

RESOLVED, the Town Board approves the expenditure not to exceed $1,750.00 to be taken from budget line A1930-54101, Miscellaneous Payments, upon submission of proper paperwork.

 

RESOLUTION:              2018-698

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Human Resources

Pay-Out for Suzana Vazquez

 

              WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the Town of East Hampton earned vacation and compensatory time is to be paid upon separation from employment, and

 

              WHEREAS, Susana Vazquez was terminated from her full-time employment March 1, 2018 and audited time records indicate that she has an accrued compensatory time balance and, now, therefore be it

 

              RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for .88 compensatory hours at $ 20.449 per hour for a gross total of $18.00 to Susana Vazquez as a final pay-out.

 

RESOLUTION:              2018-699

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Amend Bid Award - EH18-026 - Annual Contract for Supply & Delivery of Genuine Ford OEM Parts 2018

 

WHEREAS, the Town Board solicited bids for the Supply & Delivery of Genuine Ford OEM parts 2018, Bid #EH18-026; and

 

WHEREAS, by Town Board Resolution #2018-631, adopted on May 15, 2018, the aforementioned bid was erroneously awarded to Otis Ford, Inc. as the lowest bid received; and, therefore the Notice of Bid Award to Otis Ford, Inc. will be rescinded; and

 

WHEREAS, the bid of Newins Bay Shore Ford Inc. is in fact the lowest bid received meeting the bid specifications and being in proper form; now, therefore be it

 

RESOLVED, that the correct bid from Newins Bay Shore Ford Inc. is hereby accepted, and the Senior Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the contractor.

Financial Impact:

Newins Bay Shore Ford, Inc.  -  0.8%

 

 

RESOLUTION:              2018-700

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Team Budget Software Maintenance, Support and Hosting 2018/2019

 

WHEREAS, the Team Budget Software has been upgraded to a vendor hosted system to allow the Town the benefit of the latest software enhancements and functionality; and

 

WHEREAS, the town wishes to continue to have Questica host, support and maintain the Town's Team Budget system for the 2018/19 period; now, therefore, be it

 

RESOLVED, that the Supervisor is authorized to execute an agreement with Questica for the maintenance, support and hosting of the Town's Team Budget software for the period ending August 31, 2019; and be it further

 

RESOLVED, that Questica shall be paid from Budget Account #A 1680 54623 Maintenance Contract Software in the amount of $11,787.76 and from Budget Account #B 1680 54623 Maintenance Contract Software in the amount of $3,929.05 for a total of $15,716.81 for the term of the Agreement ending August 30, 2019.

Financial Impact:

A 1680 54623  $11,787.76

B 1680 54623  $3,929.05    for a total of $15,716.81

 

 

RESOLUTION:              2018-701

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Authorize Payment - 2017 D.B. Bennett Invoice 4548 - Boys and Girls Pavilion

 

WHEREAS D.B. Bennett Consulting Engineer was retained by the Town  to provide engineering services for the Boys and Girls Harbor Pavilion by Resolution 2015-1078, and

 

WHEREAS the Clerk's office has verified that invoice 4548 dated February 23, 2017 in the amount of $742.50 has not been paid to date, therefore be it

 

RESOLVED the Clerk's office is hereby authorized to pay D.B. Bennett in the amount of $742.50 from budget line A1440-54520 for the above referenced invoice.

 

RESOLUTION:              2018-702

CATEGORY:                            Bids to Notice

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice to Bidders - EH18-033 - Camp Hero Operation & Maintenance 2018 Re-Bid  Bid Available 6/7/18 - Bid Due 6/20/18

 

WHEREAS, the Town of East Hampton wishes to perform public works in excess of $35,000.00; and

 

WHEREAS, pursuant to GML 103 all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, per the request of the user department, the Purchasing Department be and hereby is authorized to advertise for public bid as per the following: 

 

                                                               NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Senior Purchasing Agent, 159 Pantigo Road, East Hampton, New York on Wednesday, June 20, 2018 at 3:00 p.m. prevailing time, when they will be publicly opened and read aloud for:

 

                                              Camp Hero Operation & Maintenance 2018 Re-Bid

 

Specifications are available at the Purchasing Department office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning Thursday, June 7, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Camp Hero Operations & Maintenance 2018 Re-Bid."

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted below, at which time they will be opened and publicly read aloud. 

 

Bid #                            Name                                                                                            Opening Date                           

 

EH18-033              Camp Hero Operation &                                           June 20, 2018

                            Maintenance 2018 Re-Bid

  

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-703

CATEGORY:                            Bids Accepted

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Accept Proposal  - EH2017-117 - Professional Engineering  Services for Town Projects 2018 - L.K. McLean Associates, P.C.

 

WHEREAS, the Town Board solicited proposals for Professional Engineering Services for Town Projects, RFP EH2017-117; and

 

WHEREAS, the proposal of L.K. McLean Associates, P.C., was the proposal received which best met the proposal guidelines and being in proper form; now, therefore be it

 

RESOLVED, that at the recommendation of the evaluation committee and Jeanne Carroza, CPPB, Senior Purchasing Agent to provide the services in accordance with their proposal, is hereby accepted, and be it further

 

RESOLVED, that the Town Supervisor is hereby authorized and directed to enter into an Agreement with L.K. McLean Associates for the provision of services consistent with the Contractors' response to the Request for Proposals, said agreement to be subject to the review and approval of the Town Attorney. 

 

RESOLUTION:              2018-704

CATEGORY:                            Bids to Notice

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice to Bidders EH18-031 Printing of Forms & Brochures for  Police Department 2018 Bid Available June 14, 2018 - Bid Due June 28, 2018

 

WHEREAS, the Town of East Hampton wishes to purchase equipment and/or supplies in excess of $20,000.00; and

 

WHEREAS, pursuant to GML 103 all purchases of similar equipment and supplies that will exceed $20,000.00 shall be formally bid, now, therefore, be it

 

RESOLVED, as per the request of the Police Department's Office, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, Purchasing Department on June 28, 2018 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                            Annual Contract for Printing of Forms & Brochures for the Police Department                             2018

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on June 14, 2018.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Annual Contract for Printing of Forms & Brochures for the Police Department 2018."

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

And, be it further

 

RESOLVED, the the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted above, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                               Opening Date

                           

EH18-031              Annual Contract for Printing of Printing                   June 28, 2018                           

                            of Forms & Brochures for the

                            Police Department 2018

 

And, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

RESOLUTION:              2018-705

CATEGORY:                            Bids to Notice

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Notice to Bidders - HVAC Repairs, Service & Installation -  Bid No. EH/Sag-18-901  Bid Available 6/7/18 - Bid Due 6/28/18

 

WHEREAS, the Town of East Hampton and Sag Harbor UFSD wishes to perform public works bid cooperatively in excess of $35,000.00; and

 

WHEREAS, pursuant to GML Section 103 all public works projects that will exceed $35,000.00 shall be formally bid; now, therefore, be it

 

RESOLVED, as per the request of the Buildings & Grounds Department, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                           NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Town of East Hampton Senior Purchasing Agent, Purchasing Department, Town Hall on June 28, 2018 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                                    HVAC: Repairs, Service & Installation

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on June 7, 2018.  These specifications have met with the approval of the Purchasing Department and Sag Harbor UFSD.

 

Each proposal must be submitted in a sealed envelope clearly marked "HVAC: Repairs, Service & Installation"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

And, be it further

 

RESOLVED, the following bid shall be received by the Senior Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                                          Name                                                                                            Opening Date                           

 

EH/SAG-18-901        HVAC: Repairs,Service & Installation                June 28, 2018

                                         

;and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.

 

RESOLUTION:              2018-706

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Supervisor

Waive Survey Fees -Walbridge Surveyors - Jewish Center of the Hamptons

 

WHEREAS, the Jewish Center of the Hamptons has submitted an application to Walbridge Surveyors to expand the Accobonac Grove Cemetery, and

 

WHEREAS, Walbridge Surveyors has requested the Town Board waive the application fees, therefore be it

 

RESOLVED, the Town Board hereby waives the fees associated with the application to expand the Accobonac Grove Cemetery.

 

RESOLUTION:              2018-707

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Authorize Department of Homeland Security (FEMA), Port Security Grant Program Application to Upgrade Current Vessel, Including Purchase of Fire Pump and to Purchase a Mobile Acoustic Underwater Vision System

 

WHEREAS, the Department of Homeland Security has announced the availability of funds through the Fiscal Year 2018 Port Security Grant Program (PSGP) to achieve the National Preparedness Goal of a secure and resilient Nation; and

WHEREAS, the Town of East Hampton Police and Marine Patrol would like to submit an application to upgrade a current vessel, including the purchase and installation of a fire pump and to purchase a Mobile Acoustic Underwater Vision System to assist in the efforts to build and sustain core capabilities across Prevention, Protection, Mitigation, Response and Recovery Missions; and

WHEREAS, the Town will work with the Local Fire Departments, the East End Maritime Law Enforcement Task Force, and the United States Coast Guard, to assist in said efforts; and

WHEREAS, the projected cost of the total project (Upgrade of Vessel and Purchase of Mobile Acoustic Underwater Vision System) is $192,250.00, and the Town is requesting funds from PSGP in the amount of $144,187.50, based upon a 75% grant and 25% match from the Town, with the Town's share not exceed $48,062.50; now therefore be it

RESOLVED, that the Town Board Authorizes the Town Supervisor to submit said grant pre-application and full application, on behalf of the Police and Marine Patrol, to the Port Security Grant Program.

 

RESOLUTION:              2018-708

CATEGORY:                            Agreements, Contracts

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Purchasing

Joint Municipal Bidding - Eastern Suffolk Boces

 

WHEREAS, various educational and municipal corporations located within the State of New York desire to bid jointly for generally needed services and standardized supply and equipment items; and

 

WHEREAS, the Town of East Hampton, a municipal corporation (hereinafter the "Participant"), is desirous of selectively participating with other educational and/or municipal corporations in the State of New York in joint bidding in the areas mentioned above pursuant to General Municipal Law Section 119-o and Education Law Section 1950; and

 

WHEREAS, the Participant is a municipality within the meaning of General Municipal Law Section 119-n and is eligible to participate in the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter Eastern Suffolk BOCES) Joint Municipal Cooperative Bidding Program (hereinafter the "Program") in the areas mentioned above; and

 

WHEREAS, the Participant acknowledges receipt of the Program description inclusive of Eastern Suffolk BOCES standard bid packet and the general conditions relating to said Program; and

             

WHEREAS, with respect to all activities conducted by the Program, the Participant wishes to delegate to Eastern Suffolk BOCES the responsibility for drafting of bid specifications, advertising for bids, accepting and opening bids, tabulating bids, awarding the bids, and reporting the results to the Participant; now, therefore be it

             

RESOLVED that the Participant hereby appoints Eastern Suffolk BOCES to represent it and to act as the lead agent in all matters related to the Program as described above; and be it further

 

RESOLVED that the Participant hereby authorizes Eastern Suffolk BOCES to place all legal advertisements for any required cooperative bidding in Newsday, which is designated as the official newspaper for the Program; and be it further

 

RESOLVED that a Participant Meeting shall be held annually consisting of a representative from each Program Participant.  Notice of the meeting shall be given to each representative at least five (5) days prior to such meeting; and be it further

 

RESOLVED that an Advisory Committee will be formed consisting of five to ten representatives of Program Participants for a term of three (3) years as authorized by General Municipal Law Section 119-o.2.j; and be it further

 

RESOLVED that this Agreement with the Participant shall be for a term of one (1) year as authorized by General Municipal Law Section 119-o.2.j.  and be it further

 

RESOLVED that the Participant agrees to pay Eastern Suffolk BOCES an annual fee as determined annually by Eastern Suffolk BOCES to act as the lead agent for the Program

Financial Impact:

The Town is obligated under the program to pay Eastern Suffolk BOCES an annual fee as determined BOCES to act as the lead agent for the Program.  Budget Line A1345.54100  - $ 2721.50 -  2018 rate

 

 

RESOLUTION:              2018-709

CATEGORY:                            Approvals

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Town Attorney

Approve Memorandum of Understanding - Sag Harbor School District

 

WHEREAS, the East Hampton Town Police Department (EHTPD) and the Sag Harbor School District (the "District") have agreed to work together to enhance security within the District and at the District's facilities by implementing safety initiatives; and

 

WHEREAS, in furtherance of these initiatives, the District has agreed to provide the EHTPD with certain limited access to its security platform as needed to respond to calls for  emergency assistance, and a memorandum of Understanding has been prepared by the parties with regard to the same; and

 

WHEREAS, the Chief of Police has recommended the Town Board approve the Memorandum of Understanding as written; now, therefore, be it

 

RESOLVED, that the Town Board hereby approves the Memorandum of Understanding between the District and the Town and the Town Board further authorizes the Chief of Police to execute the Memorandum of Understanding on behalf of the Town and the EHTPD.

 

RESOLUTION:              2018-710

CATEGORY:                            Personnel Misc.

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Establish the Standard Work Day and Reporting for Newly Elected, Re-Elected and Appointed Officials for NYS Retirement

 

WHEREAS, NYS Retirement System Regulation 315.4 requires Employers to establish a Standard Work Day for Elected and Appointed Officials and calculate the number of days to report to the retirement system for credit, based upon a sample calendar provided by these Officials, copies of submitted calendars are to be filed with the Office of the Town Clerk and

 

WHEREAS, The Town has determined that the Standard Work Day for these employees is 6 Hours, and

 

WHEREAS, The attached forms RS 2417 A and B were prepared based upon information provided by the submitted sample calendars, now therefore be it

 

RESOLVED, the Town of East Hampton hereby adopts the attached STANDARD WORK DAY AND REPORTING RESOLUTION and be it further

 

RESOLVED, that Copies of the attached Forms RS 2417 A and B shall be posted on the Town's website for 30 day after adoption.

F.              ADDITIONAL RESOLUTIONS

 

RESOLUTION:              2018-711

CATEGORY:                            Approvals

SPONSORED BY:              Councilwoman Kathee Burke-Gonzalez

DEPARTMENT:              Town Attorney

Authorize Payment for Insurance Coverage for Art Statues Installed at Duck Creek Farm

 

WHEREAS, Arts Center at Duck Creek Inc. has coordinated the installation of statues on the grounds at Duck Creek Farm in conjunction with the Summer of Sculpture 2018 from June 1, 2018 through October 1, 2018 for the benefit of the East Hampton community; and,

 

WHEREAS, the statues require insurance coverage for property damage and theft as well as liability; and,

 

WHEREAS, The Town of East Hampton shall provide insurance coverage of the statues through a Cook Maran insurance policy rider, and which the cost of said policy shall not exceed $2,482.00, of which $1,482.00 shall be paid from Expense Line A1010-54952 and should be exhausted first, and the remaining $1,000.00, if required, shall be paid from Insurance A1910-54150, now therefore be it

 

RESOLVED, that the Supervisor is hereby authorized and directed to authorize payment for insurance coverage for art statues installed by Arts Center at Duck Creek Inc. at Duck Creek Farms in conjunction with the Summer of Sculpture 2018 in an amount not to exceed $2,482.00 of which $1,482.00 shall be paid from Expense Line A1010-54952 and should be exhausted first, and the remaining $1,000.00, if required, shall be paid from Insurance A1910-54150.

 

RESOLUTION:              2018-712

CATEGORY:                            Budget

SPONSORED BY:              Supervisor Peter Van Scoyoc

DEPARTMENT:              Bookkeeping

Authorization and Budget Modification - Montauk Pump Out Tank

 

Whereas, the Town operates a pump-out boat and pump out tank in Montauk Harbor, and

 

Whereas, oil has been inappropriately placed in the pump-out tank and has been deemed in need of a professional cleaning and disposing of the oil contaminated pump out waste according to the Town Harbormaster, and

 

Whereas, an estimate for the cleaning, pumping and disposal from the company that does the regular pumping is about $10,200, now therefore be it

 

Resolved, that the Town Board authorizes the pumping and cleaning required as a result of the contamination and directs the Budget Office to make the following modification to the 2018 operating budget to pay for the costs:

 

From A1990-54980 (Contingency) $10,200 to A1620-54550 (Buildings and Grounds Repairs)