East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

Town Board Meeting of March 7, 2017
East Hampton, New York

 

 

I.              Call to Order

10:00 AM Meeting called to order on March 7, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Organization

Title

Status

Arrived

Kathee Burke-Gonzalez

Town of East Hampton

Councilwoman

Present

 

Peter Van Scoyoc

Town of East Hampton

Councilman

Present

 

Sylvia Overby

Town of East Hampton

Councilwoman

Present

 

Fred Overton

Town of East Hampton

Councilman

Present

 

Larry Cantwell

Town of East Hampton

Supervisor

Absent

 

II.              Public Portion

Prudence Carabine updated the Board on the progress of the EH Farm at the Lester Property.  The Boy Scouts have taken over Matthew Lester's bee project.  They will be applying for a grant to restore Michael Collin's vehicles.  The Gardiner Family wants a license or lease that runs for eight to ten years.  She will need this within 4 weeks to be submitted with the grant. 

 

Kim from the Peconic Land Trust, her to speak about their support for the enhanced development rights on the Dankowski property.  Please make this acquisition to ensure that the land will be farmed forever.  The CPF Committee is also in favor. 

III.              Topics

A.              Bids (+ Gardiner Mill Cottage, Robert Hefner)  Jeanne Carroza

Jeanne C. spoke about the awarding of the bid for Atlantic Avenue Concession to Susan Bennett.  She also spoke about an upcoming bid for the other concession bids.  She also spoke about other bids to be noticed and accepted.  The action is available on line for all the town's surplus items. 

B.              2016 Annual Aquaculture Report and 2017 Operating Plan - John "Barley" Dunne

Barley gave a presentation on the annual operations of the Aquaculture Department.  He spoke about the staffing in his department.  He spoke about the oyster program.  He spoke about the surviving of seed oysters once seeded.  He spoke about the growing of clams.  Scallop survival this year was better then last but still only 53%.  He states that scallops are a constant challenge.  Barley mentioned the various tours that they do at the hatchery.  The 15 member oyster pilot party will be expanded this year to use two locations allowing for up to 45 members.  Peter VanScoyoc thanked the Trustees for allowing the use of the bottom lands.  Barley also spoke about the operations for 2017.  He states that spawning season is a great time to visit.  Persons can sign up on the web-site.   

C.              Potential NYS Energy Research and Development (NYSERDA) Award - Kim Shaw

Kim gave an update on the NYSERDA award.  She spoke about the research she has done on different types of solar installations.  She states that the average rate of return on lighting is 2 years and approximately 7-8 years on solar.  We will have 90 days after the award of the grant to submit project descriptions on projects to be done.  She also spoke about the electric vehicles and charging stations the town will have.  NYSERDA will not fund for new windows at town hall.  The board feels that vehicles and lighting would be the most important items. 

D.              Lease at the Montauk Hatchery - John "Barley" Dunne

This should have been executive session. 

IV.              Liaison Reports

Kathee Burke-Gonzalez spoke about issues discussed at the WCAC meeting this last weekend.  They spoke about parking on Beach Lane.  Changes were made to the area due to the need for a disability parking space.  She spoke about the film legislation.  It will be ready for the 3/16 meeting.  She read a statement regarding the airport.  Our outside counsel went to court yesterday to ask for an injunction on the court decisions regarding noise and landings at the EH Airport.  The town is looking for local control of the Airport.

 

Sylvia Overby spoke about the Sag Harbor East Hampton CAC meeting.  They committee is looking to purchase a bench as a memorial to Kay Hutson who was a member of the committee and recently passed away.  She also spoke about road line striping (fogging) on the outside of the roadway areas.  She spoke about the Energy Sustainability Committee.  They would like to have a joint meeting with Southampton. 

 

Fred Overton spoke about the SCAC meeting.  Randy Parsons was at the meeting explaining the Planning Board process.  Deer Management Advisory Committee met and spoke about deer management (damage) permits for control of the populations in EH.  They also spoke about the 4 poster program.  He also spoke about a trail extension in the area of Deer Path. 

 

Peter VanScoyoc spoke about the Montauk CAC meeting.  The elected their chair and recording secretary.  They spoke about community based septic systems.  They would like the town board to look into creating a special district for septic in the downtown area. 

V.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

1.              Resolution 2017-320

Category:              Bids to Notice

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Purchasing

Notice to Bidders - EH17-009 Mobile Food Concession 2017 Bid Available March 9, 2017 - Bid Due March 30, 2017

WHEREAS, the Town of East Hampton wishes to solicit bids for Mobile Food Concession 2017 - EH17-009; now, therefore be it

 

RESOLVED, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, on March 30,2017 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                 Mobile Food Concession 2017

                            Bid No. EH17-009

 

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on March 9, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Mobile Food Concession 2017"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids;

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                              Opening Date

                           

EH17-009              Mobile Food Concession 2017                            March 30, 2017

                                                       

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

 

 

ü Vote Record - Resolution RES-2017-320

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

¨

¨

¨

þ

 

 

 

2.              Resolution 2017-321

Category:              Agreements, Contracts

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Town Attorney

Michael Baker Work Authorization #14 -HTO Runway Wind Analysis - Phase 2

WHEREAS pursuant to Resolution 2014-1082, the Town authorized and entered a contract with Michael Baker International to provide for Engineering and Consulting Services for the East Hampton Airport; and,

 

WHEREAS, the Town requires professional aviation services for Phase 2 of a study aimed at determining the amount of time the wind favors each of the Town Airport's runways, phase 2 being the analysis of the wind data compiled during Phase 1 of the study; and

 

WHEREAS, Michael Baker International has submitted a proposal to provide the required professional services at a cost not to exceed $35,000.00, as set forth in their proposal entitled "Work Authorization #14" dated 02/21/2017; and

 

WHEREAS, the Airport Management Advisory Committee (AMAC) unanimously supports this analysis; now, therefore be it

 

RESOLVED, that the Town hereby authorizes the Supervisor to execute Work Authorization

#14 under the Town's contract with Michael Baker International dated October 8, 2014 to provide professional aviation design services associated with the analysis of wind data to determine the amount of time wind favors each of the airport's runways, as set forth in Michael Baker's proposal dated 2/21/2017; and, be it further

 

RESOLVED, that this authorization shall be funded from Airport Capital Account HA5610-52104-15054.

 

 

 

ü Vote Record - Resolution RES-2017-321

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

¨

¨

¨

þ

 

 

 

VI.              Executive Session: License Negotiations, CPF

A motion was made at 10:55 am by Councilwoman Overby, seconded by Councilman Overton to go into executive session.