East Hampton Town Board              Carole Brennan

              159 Pantigo Road              Telephone:

              East Hampton, NY  11937

 

Town Board Meeting of November 2, 2017
East Hampton, New York

 

 

I.              Call to Order

6:30 PM Meeting called to order on November 2, 2017 at Town Hall Meeting Room, 159 Pantigo Road, East Hampton, NY.

 

Attendee Name

Organization

Title

Status

Arrived

Kathee Burke-Gonzalez

Town of East Hampton

Councilwoman

Present

 

Peter Van Scoyoc

Town of East Hampton

Councilman

Late

6:44 PM

Sylvia Overby

Town of East Hampton

Councilwoman

Present

 

Fred Overton

Town of East Hampton

Councilman

Present

 

Larry Cantwell

Town of East Hampton

Supervisor

Present

 

Carole A. Brennan

Town of East Hampton

Town Clerk

Present

 

Michael Sendlenski

Town of East Hampton

Town Attorney

Present

 

II.              Public Hearings

1.              Dragotta SPH NPH CPF Project Plan Addition

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 6:31 p.m. and adjourning at 6:45 p.m.

 

Town Clerk Carole A. Brennan read the Notices of Public Hearing as posted and published as required by law.

 

A motion was made by Councilwoman Overby, seconded by Councilman Overton, to combine hearing #1 and #2.

 

The following persons spoke at the hearing:

 

Scott Wilson states that this is a re-hearing on the acquisition of this piece of property.  The property is near Duck Creek farms and part of the Springs Outreach of properties that have been acquired within the same area. 

 

Martin Drew asked if the town had a more specific plan for this property.  This is another example of the need for a management plan. 

 

David Buda says he first looks at the price.  The price for this piece in his mind is quite over priced.  Larger nearby properties have sold for much less.  This is not a desirable property.  He does not believe the trail will come through this property. 

 

Martin says this shows the lack of a transfer of development rights and master plan. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

2.              Dragotta Re-Hearing SPH NPH CPF Acquisition and Amend 2017 M&S Plan

COMMENTS - Current Meeting:

See hearing #1.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

3.              Special Historic Landmark Local Law- SPH NPH

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 6:46 p.m. and adjourning at  7:22  p.m.

 

Town Clerk Carole A. Brennan read the Notices of Public Hearing as posted and published as required by law.

 

Councilwoman Overby made a motion, seconded by Councilman Overton to combine hearing #3,4 & 5.

 

The following persons spoke at the hearing:

 

Robert Hefner spoke about the legislation.  The first law is to establish the district, second to designate the properties, and third to set the guidelines.  This proposal is designed after the Village of East Hamptons legislation.  This legislation will allow the designated properties to have a guest house or become a guest house on the property.  He spoke about the properties proposed to be included. 

 

Martin Drew questioned if the owners of these homes are on board with the proposal.  You are allowing second structures on properties. That will add to the septage problem.  Are these properties for sale?  He opposes this without seeing what the property owners have to say.

 

John Nealon owner of the Thomas Strong house thought that this was something that the owners will elect into.  He thinks this is a taking of his property rights.  At this time he is against the legislation until he can understand it more fully. 

 

David Buda asked some proceedual questions.  Why are you not using existing powers?  Having two principal residences on one property is adding to density.  Accessory structures should not be private dwellings.  He states that he has followed this project since first mentioned and has not seen a document from the Planning Department either in favor or not. 

 

John again said that he can guarantee that if his house is sold it will be torn down. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

4.              Special Historic Landmark List SPH-NPH

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 6:30 p.m. and adjourning at  :  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

5.              Local Law Adopting Guidelines for Special Historic Landmarks

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 6:30 p.m. and adjourning at  :  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

6.              Notice of Public Hearing 2018 CDBG

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 7:22 p.m. and adjourning at  7:37  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

Tom Ruhle, Housing Director spoke about the funds and the eligibility.  There is a time delay.  2017 monies have not yet been received. 

 

Vicki Cooper representative of the Retreat.  She says that they would not be where they are today without CDBG funds.  She is here tonight to speak about the parking lot at the facility.  They would like to feel safe and need new lights.  They are asking for $15,000 for th project. 

 

Russell from the Board of Maureen's Haven.  He spoke about the program and the many persons they help during the colder months.  He spoke about the many programs and services that they provide.  He spoke on many of the specifics of the program and the receipients. 

 

Glenn Hall Board Member of Whalebone Village Apartments.  They serve lowing income persons.  He explained the programs available for the tenants and their family members.  The units were built long before ADA compliance was introduced and mandated.  He is here specifically speaking on the sidewalks.  The project will cost approximately $54,000, therefore they are asking for $45,000 towards the project. 

 

Martin Drew of Springs says we also need sidewalks at the Town complex also.  In Springs in his neighborhood they would like a $3000 donation for a small building to monitor use of Maidstone Park.

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

7.              Notice of Public Hearing - 2018 Preliminary Budget

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 7:37 p.m. and adjourning at  7:47  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

Len Bernard, Budget Officer spoke about the budget.  He stated the spending amounts approximately 3% higher than last year.  He explained the increase in the rates within the village and also outside of the village.  He spoke about state mandated programs.  He spoke about a few additions that were made after the tentative budget.  He also spoke about additional revenues. 

 

Martin Drew says that the Supervisor's salary should be raised.  He spoke about the return of the leaf program that was promised years ago.  With some new equipment Stephen Lynch says he could reinstate the program. 

 

David Buda spoke about the neglected appointed boards.  The members of these boards are in his opinion under paid.  It seems that others are getting yearly raises by elected and employees and not appointed board members.  He thinks the ZBA should be increased to 7 members. 

 

Len Bernard said that the last four years working under Larry Cantwell doing the budget has been awarding and challenging at the same time.  He also is speaking on behalf of Charlene Kagel-Betts.  Larry says that reappointing Len and Charlene was one of the smart moves he made. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

8.              Order Calling for a Public Hearing
Increase and Improvement of Facilities of the Montauk Street Lighting District

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 7:50 p.m. and adjourning at 7:52  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

Councilman VanScoyoc spoke about the establishment of the district many years ago and the need for new lights and fixtures. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

9.              NOPH - Amend UR Map EH-17  Whistle Lane Subdivision

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 7:53 p.m. and adjourning at 7:57  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

David Buda states that the error that keeps occuring is in the sizing of the cul-de-sacs.  This becomes very confusing for those that rely on the UR Maps.  He also spoke about road widening easements and recording of same. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

10.              Grant of Conservation Easement
National Grid Generation LLC
Schedule Public Hearing and Notice of Public Hearing

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 7:57 p.m. and adjourning at  8:19  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

The following persons spoke at the hearing:

 

Claudia Diaz owns property to the west of the easement area.  She spoke about the Planning Board conditions.  They required a Scenic and Conservation and this is not.  She also spoke about other specifications within the Planning Board Determination.  The text also speaks about a Liber and Page # that is not appropriate.  National Grid needs to go through the proper channels and state the proper documents and identifying numbers.  She also spoke about the noise eminating from the property and the lack of enforcement. 

 

Martin Drew echo's previous speakers concerns. 

 

Bonnie Brady, LI Commercial Fishing Association says they have a similar facility in Montauk.  She spoke about energy sustainablility. At no time did this board come to the fisheries advisory board.  She spoke about the effects of the wind farm on the local fisheries that will be devistating.  This could have been done in a way where it would not have hurt anyone.  This whole thing is wrong and needs to be corrected. 

 

There being no further public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

11.              NOPH - Installation of Stop Signs at Bluff Road and Indian Wells Highway (3-Way Stop)

COMMENTS - Current Meeting:

The Town Board of the Town of East Hampton held a public hearing in the Town Hall Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, on Thursday,  November 2, 2017 beginning at 8:19 p.m. and adjourning at 8:20  p.m.

 

Town Clerk Carole A. Brennan read the Notice of Public Hearing as posted and published as required by law.

 

There being no public comment, a  motion was made to close the hearing.

RESULT:              CLOSED [UNANIMOUS]

MOVER:              Peter Van Scoyoc, Councilman

SECONDER:              Sylvia Overby, Councilwoman

AYES:              Burke-Gonzalez, Van Scoyoc, Overby, Overton, Cantwell

III.              Public Portion

Julian Barrowcliffe speaking about the autistic son and how hard it has been to locate services to aid him.  The number of children with autism has been increasing over the years.  People have been very concerned since the closure of the CDCH program.  They are excited that a new organization may take over the facility.  He has heard that the schools are opposing the take over by GERSH.  He supports the take over that is much needed.

 

Genie Egerton-Warburton has five children one of which have autism severly.  Her son is one of 154 children in the world that have his specific disease.  We need a school in this area for the children that have the many forms of autism.  They have estimated approximately 90 to 100 children that suffer in our area. 

 

Martin Drew spoke in support of the GERSH Program taking over the CDCH building.  He would also like to speak about next weeks election.  He spoke about recreational areas and the lack thereof.  He spoke about the lack of transfer of development rights.  He spoke about reassessment.  School consolidation is important.  He spoke about some of his choices in the upcoming election.  He believes Mr. Grimes should resign. 

 

Vivian Wilkinson from Montauk spoke about leave pickup.  Could you consider returning the project to at least the elderly persons in the town.  You can not get anyone to rake and remove for $200.00.  She would like to see it returned to the whole town if possible. 

 

David Buda states that the board should consider the concept of th 3 minutes.  He would like to know which two of the fifteen properties were not included in the final amendment. 

IV.              Resolutions

A.              COUNCILWOMAN BURKE-GONZALEZ

1.              Resolution 2017-1133

Category:              Warrant Approval

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Town Clerk

11A Warrant- Approval of Claims $7,468,487.23 11A Utility Warrant $35,482.09

RESOLVED, that Claims on Warrant No. 11A/2017, in the amount of $ 7,468,487.23                Were audited by the Town Board and the Supervisor is hereby directed to pay same; and be it further

 

RESOLVED, that Claims on Utility Warrant No. 11A/2017, in the amount of $ 35,482.09            Were audited by the Town Board and the Supervisor is hereby directed to pay same.

 

 

 

ü Vote Record - Resolution RES-2017-1133

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Adopted

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Adopted as Amended

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Defeated

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Tabled

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Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

2.              Resolution 2017-1134

Category:              Personnel Misc.

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Human Resources

Maternity Leave for Molly Kochanasz in the Human Services Department

RESOLVED, that, in accordance with the CSEA Town of East Hampton Bargaining Unit Contract and in compliance with the Town's Childbearing Leave, Molly Kochanasz be and she is hereby granted a 90 day maternity leave beginning on 8/28/2017, and, be it further

 

RESOLVED, in accordance with the CSEA contract medical benefits will continue, the Town will pay for her medical, dental and vision coverage for this 90 day period, and available accrued sick, vacation and personal time will be paid prior to the utilization of unpaid leave.

 

 

 

ü Vote Record - Resolution RES-2017-1134

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

3.              Resolution 2017-1135

Category:              Issue Check

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Town Attorney

Issue Check-American Arbitration Association - Grievance Over Vacation Time

WHEREAS, the Town uses the American Arbitration Association grievance procedures; and,

 

WHEREAS,  the Civil Service Employee Association (CSEA) and the Town of East Hampton are involved in a grievance regarding vacation time accrual and accumulation (Case#01-17-0005-7930-2-SW, Reference#12052749, now therefore be it;

 

              RESOLVED, that the Town Board authorizes the budget office to issue a check in the amount of $275.00, upon voucher properly submitted, from Budget Account No. A1420 54520 to American Arbitration to cover the cost of said grievance procedure services.

 

 

 

ü Vote Record - Resolution RES-2017-1135

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

4.              Resolution 2017-1136

Category:              Bids to Notice

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Purchasing

Notice to Bidders - EH17-039 - Snow Plowing at the  East Hampton Airport 2018 Bid Available 11/9/17 - Bid Due 11/30/17

WHEREAS, the Town of East Hampton wishes to solicit bids for Snow Plowing at the East Hampton Airport - EH17-039; be it,

 

RESOLVED, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, on November 30, 2017 @ 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

  Snow Plowing at the East Hampton Airport 2018

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on November 9, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Snow Plowing at the East Hampton Airport 2018 "

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                              Opening Date

                           

EH17-039              Snow Plowing at the East Hampton                             November 30, 2017

                            Airport 2018

             

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

 

 

ü Vote Record - Resolution RES-2017-1136

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

5.              Resolution 2017-1137

Category:              Bids to Notice

Sponsors:             

Department:              Purchasing

Request for Qualifications - RFQ EH2017Q-101 - Airport Economic Impact Study for Part 161 Application -   Qualifications Package Available November 6, 2017  Qualifications Package Due November 21, 2017

WHEREAS, the Town of East Hampton wishes to obtain services through a Request for Qualifications for an Airport Economic Impact Study For Part 161 Application; now, therefore be it

 

RESOLVED, that the Purchasing Department be and hereby is authorized to issue a Request for Qualifications as follows:

                                                                      Request for Qualifications

 

TAKE NOTICE, that Qualifications, on the forms provided in the Request for Qualifications Package, will be received by the Purchasing Agent, Purchasing Department 159 Pantigo Road, East Hampton, New York, no later than 2:00 p.m. on Tuesday, November 21, 2017.

 

A Request for Qualifications Package for the Airport Economic Impact Study For Part 161 Application will be available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning Monday, November 6, 2017. 

 

and, be it further

 

RESOLVED, that the following Request for Qualifications shall be received by the Purchasing Agent by 2:00 p.m. on the date noted, at which time be publicly read aloud:

 

RFQ #                                          Name                                                                                    Opening Date

                           

EH2017Q-101                            Airport Economic Impact Study                            November 21, 2017

                                          For Part 161 Application

 

and, be it further

 

RESOLVED, that the Town of East Hampton reserves the right to waive any informalities in qualifications received, and/or reject any and all qualification packages.

 

 

 

ü Vote Record - Resolution RES-2017-1137

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

6.              Resolution 2017-1138

Category:              Agreements, Contracts

Sponsors:              Councilwoman Kathee Burke-Gonzalez

Department:              Purchasing

Extend Contract RFP  #EH2014-111 - Airport & Aviation Engineering Consulting Services  - Michael Baker Engineering, Inc.

WHEREAS, by RFP #EH2014-111 the Town solicited proposals for Airport & Aviation Engineering Services at the East Hampton Town Airport; and

 

WHEREAS, by Resolution No. 2014-1082, the Town accepted the Proposal of Michael Baker Engineering, Inc., as the lowest responsible bidder; and

 

WHEREAS, the Town entered into a Contract with the bidder, which was subject to extension upon agreement by the parties; now, therefore be it

 

RESOLVED, that the Town Board hereby authorizes the extension of the Contract for Airport & Aviation Engineering Consulting Services at the East Hampton Town Airport for Michael Baker Engineering, Inc., said renewal to run from October 9, 2017 through October 8, 2018, upon the same terms and conditions set forth in the 2014 Agreement.

 

 

 

ü Vote Record - Resolution RES-2017-1138

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Mover

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

B.              COUNCILMAN VAN SCOYOC

1.              Resolution 2017-1139

Category:              Appointments

Sponsors:              Councilman Peter Van Scoyoc

Department:              Human Resources

Appoint Lewis Palmer Sanitation Helper II in the Sanitation Department

WHEREAS, in accordance with the CSEA contract Sanitation Helper II (2017-37) has been posted October 2, 2017 through October 16, 2017, and, now therefore be it

 

RESOLVED, that Lewis Palmer be and is hereby appointed Sanitation Helper II in the Sanitation Department at the hourly salary of $18.951, $39,418.08 annually (Grade 14, Starting Step) to be paid bi-weekly from budget account SR8160-51100 upon proper submission of time records; said appointment is effective retroactive to October 23, 2017.

 

 

 

ü Vote Record - Resolution RES-2017-1139

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

2.              Resolution 2017-1140

Category:              Appointments

Sponsors:              Councilman Peter Van Scoyoc

Department:              Human Resources

Appoint Brent Peters Temporary AEO in the Highway Department

RESOLVED, that Brent Peters be and is hereby appointed temporary Automotive Equipment Operator in the Highway Department to be paid $20.753 an hour bi-weekly from budget account DB5110-51200, upon proper submission of time records, effective retroactive to October 23, 2017.

 

 

 

ü Vote Record - Resolution RES-2017-1140

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

3.              Resolution 2017-1141

Category:              Appointments

Sponsors:              Councilman Peter Van Scoyoc

Department:              Human Resources

Appoint Kyle Lynch Sanitation Helper II in the Sanitation Department

WHEREAS, in accordance with the CSEA contract Sanitation Helper II (2017-38) has been posted October 2, 2017 through October 16, 2017, and, now therefore be it

 

RESOLVED, that Kyle Lynch be and is hereby appointed Sanitation Helper II in the Sanitation Department at the hourly salary of $18.951, $39,418.08 annually (Grade 14, Starting Step) to be paid bi-weekly from budget account SR8160-51100 upon proper submission of time records; said appointment is effective  November 5, 2017.

 

 

 

ü Vote Record - Resolution RES-2017-1141

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

4.              Resolution 2017-1142

Category:              Personnel Misc.

Sponsors:              Councilman Peter Van Scoyoc

Department:              Human Resources

Reclassification of Title-James Terry

WHEREAS, the Suffolk County Department of Civil Service reviewed the duties and responsibilities of Maintenance Mechanic III occupied by James Terry (position control number 13-02-0226), in the Parks Department, and,

 

WHEREAS, as a result of this review it has been determined the duties of this position are to be reclassified to the title of Maintenance Mechanic IV, and

 

WHEREAS, James Terry meets the minimum qualifications of this position, now, therefore be it

 

RESOLVED, that James Terrry be and is hereby appointed Maintenance Mechanic IV in the Parks Department at an hourly salary of $25.851, $53,770.08 annually, (Grade 22 Step 5) to be paid bi-weekly from budget account A7110-51100 upon proper submission of time records for a 40 hour work week effective retroactive to October 10, 2017.

 

 

 

ü Vote Record - Resolution RES-2017-1142

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

5.              Resolution 2017-1143

Category:              Bids to Notice

Sponsors:              Councilman Peter Van Scoyoc

Department:              Purchasing

Notice to Bidders - EH17-038 - Surf Rake for Parks & Recreation 2017 Bid Available November 2, 2017 - Bid Due November 16, 2017

WHEREAS, the Town of East Hampton wishes to purchase equipment and/or supplies in excess of $20,000.00; and

 

WHEREAS, pursuant to GML 103 all purchases of similar equipment and supplies that will exceed $20,000.00 shall be formally bid, now, therefore, be it

 

RESOLVED, as per the request of the Parks & Recreation Department, that the Purchasing Department be and hereby is authorized to advertise for public bid as per the following:

 

                                                        NOTICE TO BIDDERS

 

TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, on November 16, 2017 at 3:00 p.m., prevailing time, when they will be publicly opened and read aloud for:

 

                                                 Surf Rake for the Parks & Recreation Department 2017

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning on November 2, 2017.  These specifications have met with the approval of the Purchasing Department.

 

Each proposal must be submitted in a sealed envelope clearly marked "Surf Rake for the Parks & Recreation Department 2017"

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in bids received, and/or reject any or all bids.

 

And, be it further

 

RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m. on the date noted, at which time they will be opened and publicly read aloud:

 

Bid #                            Name                                                                                            Opening Date                           

EH17-038              Surf Rake for Parks & Recreation 2017               November 16, 2017             

 

and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all bids.             

 

 

 

ü Vote Record - Resolution RES-2017-1143

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

6.              Resolution 2017-1144

Category:              Bids to Notice

Sponsors:              Councilman Peter Van Scoyoc

Department:              Purchasing

Notice RFP #EH2017-115 - Lease of Outdoor Space at Hatchery Re-Proposal Proposal Available November 2, 2017 - Proposal Due November 16, 2017

WHEREAS, the Town of East Hampton wishes to obtain services through a Request for Proposal for the Lease of Outdoor Space at Hatchery; now, therefore be it

 

RESOLVED, as per the request of the user Department, the Purchasing Department be and hereby is authorized to advertise for the Proposal as per the following:

 

                                                        Request for Proposals

 

TAKE NOTICE, that sealed proposals will be received by the Purchasing Agent, Purchasing Department 159 Pantigo Road on Thursday, November 16, 2017 no later than 3:00 p.m. prevailing time.

 

Specifications are available at the Purchasing Department Office and may be picked up between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays) beginning November 2, 2017.  These proposals have met with approval of the Purchasing Department.

 

The Town Board of the Town of East Hampton reserves the right to waive any informalities in proposals received, and/or reject any or all proposals.

 

And, be it further

 

RESOLVED, that the following proposals shall be received by the purchasing Agent by 3:00 p.m. on the date noted above, at which time be publicly read aloud:

 

RFP #                            Name                                                                                                  Opening Date                           

EH2017-115              Lease of Outdoor Space at Hatchery                            November 16,2017

                            Re-Proposal

; and, be it further

 

RESOLVED, that the Town reserves the right to reject any and all proposals.

 

 

 

ü Vote Record - Resolution RES-2017-1144

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

7.              Resolution 2017-1145

Category:              Bids Extended

Sponsors:              Councilman Peter Van Scoyoc

Department:              Purchasing

Extend Contract - EH16-043  Printing of Permits for the Sanitation Department - Montauk Printing & Effects of Color

WHEREAS, the Town solicited bids in 2016 for the Annual Contract for

Printing of Permits for the Sanitation Department - Bid No. EH16-043; and

 

WHEREAS, the bids of Montauk Printing and Effects of Color were the lowest bids received meeting the bid specifications; and

 

WHEREAS, the Town Board accepted the bids of Montauk Printing and Effects of Color, and entered into an agreement that is renewable, upon agreement of the parties, for two (2) additional one year terms;

 

WHEREAS, the user Department has recommended extension of the agreement with Montauk Printing and Effects of Color, now therefore be it

 

RESOLVED, the bid of Montauk Printing for Items #1 and #2 and the bid of Effects of Color for Item #3 are accepted, and the Purchasing Agent is hereby authorized to issue purchase orders in accordance with the Town's bid specifications and the bid submission of the Contractors for a period of one year to be effective from December 13, 2017 through December 12, 2018.

 

 

 

ü Vote Record - Resolution RES-2017-1145

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

8.              Resolution 2017-1146

Category:              Budget

Sponsors:              Councilman Peter Van Scoyoc

Department:              Bookkeeping

Budget Modification - Highway Department

Resolved, at the request of the Superintendent of Highways the Budget Office is directed to make the following modifications to the Highway Department operating budget for 2017:

 

From:

DB5130-54563 (Tires)              $2,500

DB5130-54600 (Uniforms)              $2,000

DB1990-51990 (Contingency)$2,000

DB5110-54401 (Supplies)              $2,000

DB5110-54500 (Sub-Contract)$1,000

DB5110-54520 (Out. Pro.)              $500

DB5110-54708 (Drainage)              $2,500

DB5140-54400 (Lease Equip.)$1,000

DB5140-54523 (Disposal)              $1,500

 

To: DB5130-54560 (Motor Vehicle Repairs and Supplies for parts)

 

From:

DB5110-54562 (Fuel)                            $70,000

DB5110-54581 (Road Supplies)$5,000

DB5110-54708 (Drainage)              $7,000

DB5110-54740 (Road Surfacing)$8,000

DB5140-54741 (Striping)              $5,000

DB5142-54505 (Sub-Con Snow) $50,000

DB5142-54750 (Snow Rem Mater.)$5,000

DB5148-54500 (State Snow/Ice) $50,000

 

To: DB5130-52600 (Equipment - purchase of trucks from auctions, etc.)

 

 

 

ü Vote Record - Resolution RES-2017-1146

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

9.              Resolution 2017-1147

Category:              Budget

Sponsors:              Councilman Peter Van Scoyoc

Department:              Bookkeeping

Budget Modification - Sanitation

Resolved, at the request of the department head the Budget Office is directed to make the following modification to the 2017 Sanitation operating budget to cover unexpected expenditures.

 

From SR8160-54531 $500 to SR8160-54600 (Uniforms)

 

 

 

ü Vote Record - Resolution RES-2017-1147

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

10.              Resolution 2017-1148

Category:              Budget

Sponsors:              Councilman Peter Van Scoyoc

Department:              Bookkeeping

Amend Budget for Various Parks and Recreation Lines

Whereas, the Parks and Recreation Department needs to transfer funds between Budget Lines to  cover expenses though year end; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

Whereas, The Parks and Recreation  Department needs to transfer funds  between budget lines for  the following expense, now therefore be it.

 

Resolved, the Town Board directs the Budget Officer to make the following budget amendment:

 

$2,250   from A7110 54562 to A 7180 54550 for cesspool work at South Lake comfort station

$50,000 from A1620 51100 to A 1620 54310 For town PSE&G bills

$1,600   from A1620 51100 to A 1620 54100 for copy paper for town buildings

$12,000 from A1620 51100 to A 1620 54550 for replacement of AC & heat due to age of unit from airport

$975       from A 1620 54560 to A 1620 54500 for alarm equipment and monitoring at Amagansett Life Saving Station

$780       from A7110 54562 to A 7180 54100 for Atlantic Ave parking tickets

$1,000   from A7110 54500 to A 7110 54550 for Porta Potti bills

$600       from A7180 54562 to A 7180 54500 for water testing

$800       from A7020 51200 to A 7020 74600 for T-Shirts for basketball and wrestling

 

 

 

ü Vote Record - Resolution RES-2017-1148

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

11.              Resolution 2017-1149

Category:              Prof. Services (Attorney, Eng., Appraisers, Cons.)

Sponsors:              Councilman Peter Van Scoyoc

Department:              Town Attorney

Retain Engineer  Historic Preservation of Fowler House

WHEREAS, the Town is pursuing the preservation of the Fowler House on Springs-Fireplace Road, which is an extremely rare and valuable historic house associated with the resettlement of the Montaukett Indians from Indian Field, Montauk to Freetown; and

 

WHEREAS, the Town is retaining the services of Robert Hefner, Historic Preservation Consultant, to assist in the restoration of Folwer House; and

 

WHEREAS, the Town would also like to retain the services of D.B. Bennett Consulting Engineer, who has specialized knowledge of historic structure design and construction, to provide his professional experience in assessing the condition of Fowler House and preparing a plan for its historic preservation; and

 

WHEREAS, D.B. Bennett has submitted a proposal to the Town to provide such professional engineering services to the Town, as set forth in his proposal dated October 12, 2017, at a total costs not to exceed $6,145.00; now, therefore, be it 

 

RESOLVED, that the Town Board of the Town of East Hampton hereby retains D.B. Bennett Consulting Engineer, to provide professional engineering services for the historic preservation of the Fowler House, as set forth in his proposal dated October 12, 2017, at a cost not to exceed $6,145.00, with such work to be charged at the rates set forth below; and be it further

 

RESOLVED, that D. B. Bennett Consulting Engineer shall be paid from Budget Account HA162052010 16071.

 

 

              Principal Engineer:                                          $135.00/hr.

              Project Engineer/Architect:                            $105.00/hr.

              Junior Acrhitect/Technician:                            $ 75.00/hr.

 

 

 

ü Vote Record - Resolution RES-2017-1149

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Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

12.              Resolution 2017-1150

Category:              Prof. Services (Attorney, Eng., Appraisers, Cons.)

Sponsors:              Councilman Peter Van Scoyoc

Department:              Town Attorney

Retain Historic Preservation Consultant -

WHEREAS, the Town is pursuing preservation of the Fowler House on Springs-Fireplace Road, which is an extrememly rare and valuable historic house associated with the resettlement of the Montaukett Indians from Indian Field, Montauk to Freetown; and

 

WHEREAS, the Town is retaining the services of D.B. Bennett Consulting Engineer, who has specialized engineering knowledge of historic structure design and construction; and

 

WHEREAS, the Town would like to also retain the services of Robert Hefner, Historic Preservation Consultant, to assist in the preservation of the Fowler House; and

 

WHEREAS, Robert Hefner has submitted a proposal to the Town to provide historic preservation services at the rate of $100 per hour, not to exceed a total expenditure of $14,000.00; now, therefore, be it 

 

RESOLVED, that the Town Board of the Town of East Hampton hereby retains Robert Hefner, Historic Preservation Consultant, to provide professional services for the preservation of the historic Fowler House, in accordance with his proposal dated October 10, 2017; and be it further

 

RESOLVED, that Robert Hefner shall be paid at the rate of $100 per hour in a total amount not to exceed $14,000.00 from Budget Account HA162052010 17052.

 

 

 

ü Vote Record - Resolution RES-2017-1150

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Mover

þ

¨

¨

¨

Sylvia Overby

Seconder

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

C.              COUNCILWOMAN OVERBY

1.              Resolution 2017-1151

Category:              Public Hearing

Sponsors:              Councilwoman Sylvia Overby

Department:              Town Attorney

Red Tailed Hawk (Club Properties LLC II) Schedule Public Hearing and Notice of Public Hearing Accept Deed of Reserved Area

Pursuant to Section 247 of the General Municipal Law and Chapter 16 of the Town Code, the Town Board of the Town of East Hampton shall hold a public hearing in the Town Hall Meeting Room, 159 Pantigo Road, East Hampton, New York, on Thursday, November 16, 2017 at 6:30 p.m. or as soon thereafter as the same may be heard, to hear comments of all persons wishing to be heard concerning the following dedication of subdivision reserved area to the Town of East Hampton; and be it

 

GRANTOR: Club Properties LLC II             

DATE OF DEED: September 19, 2017

LOCATION:  354 Accabonac Road, East Hampton

                     SCTM #300-p/o 149-02-14

REVIEWING AGENCY: Planning Board

 

and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the November 9, 2017, edition of the East Hampton Star.

 

 

                                                        NOTICE OF PUBLIC HEARING

 

PLEASE TAKE NOTICE that pursuant to Section 247 of the General Municipal Law of the State of New York and provisions of the East Hampton Town Code, the Town Board of the Town of East Hampton, New York, will hold a public hearing in the Town Hall Meeting Room, l59 Pantigo Road, East Hampton, New York, on Thursday, November 16, 2017, at 6:30 p.m. or as soon thereafter as this matter may be heard, concerning the following dedication of reserved area to the Town of East Hampton:

 

GRANTOR: Club Properties LLC II             

DATE OF DEED: September 19, 2017

LOCATION:  354 Accabonac Road, East Hampton

                     SCTM #300-p/o 149-02-14

REVIEWING AGENCY: Planning Board

 

 

 

ü Vote Record - Resolution RES-2017-1151

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

2.              Resolution 2017-1152

Category:              Local Law Public Hearing

Sponsors:              Councilwoman Sylvia Overby

Department:              Land Acquisition

Sneddon SPH NPH CPF Project Plan Addition

BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Judith Sneddon & Belinda Sneddon, and identified on the Suffolk County Tax Map as 300-124-4-3.  All as more fully set forth in the text of the Local Law, said hearing to be held at the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, on Thursday November 16, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard, and said proposed Local Law to read as follows:

 

LOCAL LAW NO.        OF 2017

INTRODUCTORY NO. 44      OF 2017

 

A Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include lands reputedly owned by Judith Sneddon & Belinda Sneddon, and identified on the Suffolk County Tax Map as 300-124-4-3.  As more fully set forth in the text of the Local Law, said Local Law to read as follows:

 

              BE IT ENACTED by the Town Board of the Town of East Hampton as follows:

 

SECTION I. - FINDINGS AND OBJECTIVES:

 

              This local law adopts a revised "Community Preservation Project Plan" pursuant to Section 64-e of the New York Town Law.  The revised plan supplants the Community Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and adopted as revised on July 7, 2011 and which continues to list all properties whose preservation is necessary to the preservation of the community character of the Town of East Hampton.

 

              The Town Board would like to amend the plan as most recently adopted on July 7, 2011 to add approximately .5 acres of land reputedly owned by Judith Sneddon & Belinda Sneddon located on 549 Accabonac Rd., Springs, and identified on the Suffolk County Tax Map as 300-124-4-3 for the following reasons:

This parcel is an undisturbed Oak woodland in proximity to 100s of acres of preserved property owned by the County, Town and Peconic Land Trust.  This parcel is within the East Hampton Pine Barrens and a Water Protection District.

This parcel meets the criteria set forth in Town Law 64-e (4) that establishes and helps define what the preservation of community character involves.

 

 

SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:

 

              For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts the addition of approximately .5 acres of land reputedly owned by Judith Sneddon & Belinda Sneddon located on 549 Accabonac Rd., Springs, and identified on the Suffolk County Tax Map as 300-124-4-3 to the list of Open Space Recommendations in the "Community Preservation Project Plan" prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to constitute, in its revised form, the community preservation project plan which is required by Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of the East Hampton Town Code.

 

SECTION III. - SEVERABILITY:

 

              Should any part or provision of this Local Law be decided by the courts to be unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a whole nor any part thereof other than the part so decided to be unconstitutional or invalid.

 

SECTION IV. - EFFECTIVE DATE:

 

              This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law.

 

 

              AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice of Public Hearing in the November 9, 2017 edition of the East Hampton Star.

 

 

NOTICE OF PUBLIC HEARING

Intro. # 44   Of  2017

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing on November 16, 2017 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a proposed Local Law providing for the adoption of a revised "Community Preservation Project Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation of open space, historic places, and recreational areas within the Town of East Hampton, including the incorporated villages therein, to include approximately .5 acres of land located at 549 Accabonac Rd., Springs, reputedly owned by Judith Sneddon & Belinda Sneddon, and identified on the Suffolk County Tax Map as 300-124-4-3.

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

 

DATED: November 2, 2017                           

 

 

 

ü Vote Record - Resolution RES-2017-1152

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

3.              Resolution 2017-1153

Category:              Public Hearing

Sponsors:              Councilwoman Sylvia Overby

Department:              Land Acquisition

Sneddon SPH NPH CPF Acquisition and Amend 2017 M&S Plan

SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2017 M&S PLAN

 

 

Purported Owner:              Judith Sneddon & Belinda Sneddon

Location:                            549 Accabonac Rd., Springs

SCTM #:                            300-124-4-3

 

             

              WHEREAS, the Town of East Hampton is considering the acceptance of a donation of approximately .5 acres of vacant land located on 549 Accabonac Rd., Springs, which lands are identified on the Suffolk County Tax Map as SCTM #300-124-4-3; and

 

              WHEREAS, the cost to the Town for acceptance would be survey, title, prorated tax, and recording charges; and

 

              WHEREAS, the purpose of said acquisition is the preservation of Open Space; and

 

              WHEREAS, the Town's proposed funding source is Community Preservation Funds; and

 

              WHEREAS, on February 2, 2017 (and amended via resolution on May 4, 2017) the Town Board adopted the 2017 Management & Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which requires a property to be included in this Plan in order to expense any management and stewardship costs to the Community Preservation Fund; and

 

              WHEREAS, said M&S Plan shall be in effect for calendar year 2017 with updates permitted from time to time at the discretion of the Town Board after a public hearing; and

 

              WHEREAS, this interest in real property may require management and stewardship activities; and

 

              NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will hold a public hearing to consider the following:

 

              A) The acceptance of a donation of vacant land, reputedly owned by Judith               Sneddon & Belinda Sneddon for the cost of survey, title, prorated tax, and recording               charges

 

              B) An amendment to the 2017 M&S Plan to include said property

 

Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo Road, East Hampton, New York, on November 16, 2017 at 6:30 p.m. or as soon thereafter as this matter may be heard; and be it

 

              FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of Public Hearing in the November 9, 2017 edition of the East Hampton Star.

 

              NOTICE OF PUBLIC HEARING

 

              TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of the State of New York on November 16, 2017 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, to consider the following:

 

              A) The Town's acceptance of a donation of vacant land located at 549 Accabonac               Rd. Springs, reputedly owned by Judith Sneddon & Belinda Sneddon, and consisting of               approximately .5 acres, for Open Space Purposes, costs associated with survey, title,               prorated tax, and recording               charges from Community Preservation Funds, said               property being described on the Suffolk County Tax Map as SCTM #300-124-4-3

 

 

              B) An amendment to the 2017 CPF Management & Stewardship Plan to include said               property

 

 

              Any person or party wishing to be heard with respect to the foregoing may do so, in person or by agent or by attorney, or by written comment addressed to the East Hampton Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and time of the public hearing as set forth herein.

 

Dated:              November 2, 2017                                         

 

 

 

ü Vote Record - Resolution RES-2017-1153

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

4.              Resolution 2017-1154

Category:              Budget

Sponsors:              Councilwoman Sylvia Overby

Department:              Town Board

Approval to Pay Volunteer Lawyers for the Arts Invoice

WHEREAS, the Volunteer Lawyers for the Arts (VLA) and the East Hampton Arts Council hosted a discussion on Legal Issues for Visual Artists; and

 

WHEREAS, an invoice for $648.00 has been submitted by VLA for speaker fees and travel expenses; now, therefore be it

 

Resolved, at the request of the East Hampton Arts Council, the Town Board directs the Budget Office to pay the September 13th 2017 invoice from Volunteer Lawyers For The Arts for $648.00 for speaker fees and travel expenses out of the 2017 Arts Council budget, line A1010-54996.

 

 

 

ü Vote Record - Resolution RES-2017-1154

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

5.              Resolution 2017-1155

Category:              Budget

Sponsors:              Councilwoman Sylvia Overby

Department:              Bookkeeping

Amend Budget for Finance Office Expense

Whereas, the Finance Office needs to cover expenses for Office Expense; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

From:

 

Budget Line:  A1315.54500  Subcontractors in the amount of  $ 250.00

 

 

To:

 

Budget Line:  A1315.54100   Office Expense        in the amount of  $ 250.00

 

 

 

ü Vote Record - Resolution RES-2017-1155

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

6.              Resolution 2017-1156

Category:              Budget

Sponsors:              Councilwoman Sylvia Overby

Department:              Bookkeeping

Amend Budget for Town Wide Health Insurance for Nov-Dec

Whereas,  Resolution 2017-1098 Amended Budget lines for Health Insurance - and additional funding is now needed to pay the premiums though year end.; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following  budget modification:

 

BUDGET TRANSFER

FROM:

A1010.59060                      $50.00

A1315.59060                      $40.00

A1440.59060                            $30.00

A3125.59060                            $20.00

A7110.59060                            $20.00

A6772.59060                            $80.00

A8790.59060                            $50.00

A8740.59060                      $1800.00

B1420.59060                            $20.00

B3620.59060                            $30.00

B8021.59060                            $20.00

CA8802.59060                            $20.00

CD8680.59010                            $45.00

DB5110.59060                       $875.00

SR8160.59060                      $5450.00             

SR9000.59010                      $2975.00

             

 

 

TO:

A1110.59060                            $50.00

A1330.59060                             $20.00

A1345.59060                            $20.00

A1420.59060                            $20.00

A1440.59060                            $10.00             

A3147.59060                            $20.00

A5182.59060                            $10.00

A6773.59060                            $40.00

A7020.59060                            $40.00

A8710.59060                     $1810.00

A8800.59060                            $10.00

A8991.59060                            $40.00

B1440.59060                            $10.00

B1680.59060                            $10.00

B3621.59060                            $30.00

B8020.59060                            $20.00

CA8800.59060                            $10.00

CA8801.59060                            $10.00

CD19000.59060              $15.00

CD8680.59060                            $30.00

DB5130.59060                      $875.00

SR.9000.59060      $8425.00             

 

 

 

ü Vote Record - Resolution RES-2017-1156

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Mover

þ

¨

¨

¨

Fred Overton

Seconder

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

D.              COUNCILMAN OVERTON

1.              Resolution 2017-1157

Category:              Appointments

Sponsors:              Councilman Fred Overton

Department:              Human Resources

Appoint Accountant Richard Bukzin Finance Department

WHEREAS, Suffolk County Department of Civil Service had given an examination for Accountant Trainee and Richard Bukzin has completed his full year as a trainee, on said list, and, therefore let it be

             

RESOLVED, that Richard Bukzin be and he is hereby appointed to the full-time position of Accountant with the Finance Department, at an annual salary of $60,062.08 ($28.876 hourly-Grade 28 Starting Step) for a 40 hour work week, payable biweekly from budget account #A1315-51100 upon proper submission of time records; said appointment to take effect retroactive to September 21, 2017 and be it further

 

RESOLVED, that the probationary period for this appointment be for the period of 26 weeks.

 

 

 

ü Vote Record - Resolution RES-2017-1157

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

2.              Resolution 2017-1158

Category:              Personnel Misc.

Sponsors:              Councilman Fred Overton

Department:              Human Resources

Schedule Change for Lisa Valcich

RESOLVED, that the full time schedule for  Lisa Valcich, appointed provisional Purchasing Agent in the Purchasing Department on Resolution #2017-835, be and is hereby changed to  30 hours per week with no change in her hourly salary, $33.0390, or budget account, A1345-51100; said update to be in effect retroactive to October 29, 2017.

 

 

 

ü Vote Record - Resolution RES-2017-1158

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

3.              Resolution 2017-1159

Category:              Personnel Misc.

Sponsors:              Councilman Fred Overton

Department:              Human Resources

Doris Giraldo- Payout

WHEREAS, in accordance with the CSEA/Town of East Hampton bargaining unit agreement and the policy of the town of East Hampton earned Vacation & Compensatory time is to be paid upon separation from employment, and

 

WHEREAS, Doris Giraldo, Senior Assessment Clerk, resigned her full-time employment effective September 5, 2017 and audited time records indicate that she has an accrued vacation & compensatory time balance, now therefore be it

 

RESOLVED, that the Finance Office be authorized to cut a check through payroll from the appropriate payroll account for 48.166 vacation hours and 110 compensatory hours at $21.396 per hour for a gross total of $3,384.13 to Doris Giraldo as a final pay-out. 

 

 

 

ü Vote Record - Resolution RES-2017-1159

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

4.              Resolution 2017-1160

Category:              Personnel Misc.

Sponsors:              Councilman Fred Overton

Department:              Human Resources

Family Medical and Leave for Alessandra Lattanzio

WHEREAS, Alessandra Lattanzio, Principal Assessment Clerk with the Assessor's Department has requested and is found to be qualified for a Family and Medical Leave of Absence (FMLA) now therefore be it

 

RESOLVED, that, in accordance with the CSEA Town of East Hampton Bargaining Unit Contract and in compliance with the Family and Medical Leave Act (FMLA), Alessandra Lattanzio be and she is hereby granted a up to 12 weeks leave effective retroactive to October 2, 2017.  In accordance with the provisions of the Family Medical Leave Act & Town FMLA Policy, medical benefits will continue and available accrued sick, vacation and personal time will be paid prior to the utilization of unpaid leave and, be it further

 

RESOLVED, that in compliance with Sections 825.202 and 825.203 of the FMLA regulations an employee is entitled to take FMLA leave on an intermittent or reduced schedule basis when there is a medical need for such leave and an employee is also entitled to use intermittent or reduced schedule leave for qualifying emergencies.

 

             

 

 

 

              RESOLVED, that a copy of this resolution be forwarded by the Town Clerk to the appropriate personnel.

 

 

 

ü Vote Record - Resolution RES-2017-1160

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

5.              Resolution 2017-1161

Category:              Budget

Sponsors:              Councilman Fred Overton

Department:              Bookkeeping

Budget Modification - Aquaculture

Resolved, at the request of the department head the Budget Office is directed to make the following modification to the 2017 operation budget for improvements to the Shellfish Hatchery:

 

Add $4,000 to revenue line for the appropriation of the Shellfish Hatchery Reserve

Add $4,000 to expense line A8740.54550 (Aquaculture Repairs)

 

 

 

ü Vote Record - Resolution RES-2017-1161

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

6.              Resolution 2017-1162

Category:              Bids Extended

Sponsors:              Councilman Fred Overton

Department:              Purchasing

Extend Contract - EH16-045  -  Annual Printing of Forms for Justice Department 2016 - Ridgewood Press, Montauk Printing & Effects of Color

WHEREAS, the Town solicited bids in 2016 for the Annual Contract for

the Printing of Forms for Justice Department 2016 - Bid No. EH16-045; and

 

WHEREAS, the bids of Ridgewood Press, Montauk Printing and Effects of Color were the lowest bids received meeting the bid specifications; and

 

WHEREAS, the Town Board accepted the bids of Ridgewood Press, Montauk Printing and Effects of Color, and entered into an agreement that is renewable, upon agreement of the parties, for two (2) additional one year terms;

 

WHEREAS, the user Department has recommended extension of the agreement with  Ridgewood Press, Montauk Printing and Effects of Color, now therefore be it;

 

RESOLVED, the bid of Ridgewood Press for Items 1b,2c,3b,4a,4b,4c,5a,5b,5c; the bid of  Montauk Printing for Items 1a,2a,2b and 3a; and the bid of Effects of Color for Items 6b,6c,6d,6e are accepted, and the Purchasing Agent is hereby authorized to issue purchase orders to Ridgewood Press, Montauk Printing and Effects of Color, in accordance with the Town's bid specifications and the bid submission of the Contractor for a period of one year to be effective from December 13, 2017 through December 12, 2018.

 

 

 

ü Vote Record - Resolution RES-2017-1162

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Seconder

þ

¨

¨

¨

Peter Van Scoyoc

Voter

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Mover

þ

¨

¨

¨

Larry Cantwell

Voter

þ

¨

¨

¨

 

 

 

E.              SUPERVISOR CANTWELL

1.              Resolution 2017-1163

Category:              Appointments

Sponsors:              Supervisor Larry Cantwell

Department:              Human Resources

Appoint Part Time Police Officers to the East Hampton Town Police Department

WHEREAS Patrick John Royal and James Michael Gesa have been selected by the East Hampton Town Police Department to attend the Suffolk County Police Academy commencing on Monday, November 6, 2017, now therefore be it

 

RESOLVED that Patrick John Royal and James Michael Gesa be and are hereby appointed to the part time positions of Police Officer with the Town of East Hampton Police Department at no compensation until their successful completion of the Suffolk County Part Time Police Academy.

 

 

 

ü Vote Record - Resolution RES-2017-1163

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Mover

þ

¨

¨

¨

 

 

 

2.              Resolution 2017-1164

Category:              Personnel Misc.

Sponsors:              Supervisor Larry Cantwell

Department:              Human Resources

List Appointment for Provisional Code Enforcement Officer

WHEREAS, Maximiliano Amaya was appointed provisionally to Code Enforcement Officer on resolution #2016-914, and,

 

WHEREAS, The Suffolk County Department of Civil Service has given an examination for Code Enforcement Officer and Maximiliano Amaya is reachable on the Suffolk County list (#17SR382), now therefore be it

 

RESOLVED, that Maximiliano Amaya be and he is hereby appointed to the position of Code Enforcement Officer with the Code Enforcement department at no change in hourly rate ($23.0230) or budget account (B3622-51100) or work week (40 hours per week); said appointment to take effect retroactive to September 8, 2017, and be it further

 

RESOLVED, that the probationary period for this appointment be for the period of 26 weeks.

 

 

 

ü Vote Record - Resolution RES-2017-1164

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Mover

þ

¨

¨

¨

 

 

 

3.              Resolution 2017-1165

Category:              Approvals

Sponsors:              Supervisor Larry Cantwell

Department:              Town Attorney

Authorize Additional Work - Old Town Hall

WHEREAS, the Town retained L.K. McLean Associates, P.C., as Consultant for professional architectural services related to the construction of a new Town Hall Campus, by Resolution EH2015-564 in response to RFP EH2015-101; and

 

WHEREAS, the Consultant has advised the Town that soil testing is necessary to determine sub-surface conditions and the design of the building's foundation; and

 

WHEREAS, L.K. McLean Associates, P.C.  has advised the Town that it has obtained proposals for the asbestos survey and has determined that Long Island Materials Testing Laboratories, Inc. would be the most appropriate sub-contractor to perform the necessary work, at an additional cost of $4,813; now, therefore, be it

 

RESOLVED, that the Town's agreement with L.K. McLean for professional services in the amount of $345,000.00, which was increased by $5,474.00 to $350,474.00 for asbestos testing, is hereby  increased by the additional sum of $4,813.00 to cover the sub-contractor costs for soil testing and engineering reports, for a total contract amount of $355,287.00; and be it further

 

RESOLVED, that such costs shall be paid from budget account HA1620-52001 14057.

 

 

 

ü Vote Record - Resolution RES-2017-1165

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Mover

þ

¨

¨

¨

 

 

 

4.              Resolution 2017-1166

Category:              Budget

Sponsors:              Supervisor Larry Cantwell

Department:              Bookkeeping

Amend Budget for Police for Expenses through Year End

Whereas, the Police Department needs to cover expenses through year end 2017; and  now be it

 

Resolved, that the Town Board directs the Budget Office to make the following budget modification:

 

 

 

$2,000 from Travel, Conference and Dues B3120 54200 into Equipment Repair and Maintenance  B3120 54621

$3,000 from Grant Expenses  B3120 54955 into Uniform Allowance B3120 54603

$2,000 from Training Expense B3120 54231 into Uniforms B 3120 54600

 

$6,000 from Overtime B3120 51300 into Building Maintenance & Supplies B3120 54720

$2,700 from Overtime B3120 51300 into Rent - Communication Tower B3120 54802

$3,000 from Overtime B3120 51300 into Office Expense B3120 54100

$1,500 from Overtime B3120 51300 into Communication Equipment Maintenance B3120 54421

$1,500 from Overtime B3120 51300 into Telephone B3120  54300

$1,000 from Overtime B3120 51300 into Computer Equipment B3120  52450

 

 

 

ü Vote Record - Resolution RES-2017-1166

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Kathee Burke-Gonzalez

Voter

þ

¨

¨

¨

Peter Van Scoyoc

Seconder

þ

¨

¨

¨

Sylvia Overby

Voter

þ

¨

¨

¨

Fred Overton

Voter

þ

¨

¨

¨

Larry Cantwell

Mover

þ

¨

¨

¨

 

 

 

5.              Resolution 2017-1167

Category:              Agreements, Contracts

Sponsors:              Supervisor Larry Cantwell

Department:              Town Attorney

Authorize Funding and Response to Southern Pine Beetle State of Emergency

WHEREAS, the Town of East Hampton Department of Land Management and Acquisition has identified, and the New York State Department of Environmental Conservation (hereinafter “the DEC”) has confirmed, an infestation of Southern Pine Beetles in the Northwest Woods section of the Town of East Hampton; and

WHEREAS, the infestation of Southern Pine Beetles is killing large numbers of pitch pines and other pine trees in the Town of East Hampton; and

WHEREAS, the DEC has advised that the infestation will continue to spread to other public and private properties that are dominated by pitch pines if not managed, posing the threat of creating an environmental catastrophe of tens of thousands of pitch pines being killed by these beetles; and,

WHEREAS, best management practices for controlling the spread of Southern Pine Beetle infestation call for the felling of all infected trees as well as a buffer area of uninfected trees completely surrounding the infected trees; and

WHEREAS,  time is of the essence to attempt to manage and stop the spread of the infestation as Town staff is observing more trees being infested on a daily basis; and

WHEREAS, there exists an immediate, irreparable, and irreversible threat to the health safety and welfare of the Town’s property and its residents if the Southern Pine Beetle infestation is allowed to continue unmanaged and unabated in Northwest Woods; and

WHERAS, pursuant to Article 2-B, § 24 of the Executive Law of the State of New York, the Chief Executive Officer, in this case, the Supervisor of the Town of East Hampton, is empowered to and has declared a continuing state of emergency (East Hampton Town State of Emergency #3 and #4 of 2017) in the event of immediate and imminent danger to residents of the Town; and

WHEREAS. the proposed action is a Type I action pursuant to the provisions of Part 617  the New York State Environmental Quality review Act (SEQRA) and chapter 128 (Environmental Quality Review) of the Town Code, and 

 

WHEREAS, a Full Environmental Assessment Form (EAF) has been prepared on behalf of the Town Board with regard to the proposed action, in accordance with the requirements of Part 617 of the New York State Environmental Quality review Act (SEQRA) implementing regulations for Article 8 of the Environmental Conservation Law; and

 

WHEREAS, the Town Board has considered the EAF and believes that based upon the same the proposed action will not result in any significant adverse impact to the environment; and

 

WHEREAS, the Supervisor of the Town of East Hampton, in consultation with the Town Department of Land Management and Acquisition, the Department of Natural Resources, the Department of Planning and the New York State Department of Environmental Conservation, does find that public health and safety is imperiled and an imminent danger exists from the Southern Pine Beetle infestation; now therefore be it

RESOLVED,  that a Negative Declaration is hereby issued by the Town Board for the proposed action in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and chapter 128 (Environmental Quality Review) of the Town Code;and be it further

RESOLVED, the Department of Land Management and Acquisition is hereby authorized to hire and employ private contractors as necessary, and in conjunction with the DEC, Town Highway Department, Town Parks Department and all other available and qualified municipal agencies, take management measures to stop the spread of the Southern Pine Beetle infestation including but not limited to employing of private tree or landscape contractors to fell infested trees on impacted Town Properties; and be it further

RESOLVED, that funding for the cutting of trees on Town Properties bought with CPF funds shall be funded in an amount not to exceed $100,000 dollars as follows:

TO FUND COSTS ASSOCIATED WITH TOWN OWNED CPF PROPERTY

Increase:

Budget Line:  CA 41775       Appropriated Surplus    in the amount of  $ 100,000.00

 

Increase:

Budget Line:  CA 8801.54500   Subcontractors        in the amount of  $100,000.00

 

and be it further,

RESOLVED, the Department of Land Management and Acquisition is hereby authorized, with the permission and consent of the property owner, to enter on to private property to inspect for infestation of Southern Pine Beetles; and be it further

RESOLVED, the Department of Land Management and Acquisition is hereby authorized, with the permission and consent of the property owner, to expend funds to have private contractors fell and score the bark of infested trees on private property.  No public funds shall be expended to remove, chip, cut up or otherwise process felled trees; and be it further

RESOLVED, that funding for the hiring of contractors for the felling of trees on private properties shall be funded in an amount not to exceed $80,000 dollars as follows

TO FUND COSTS ASSOCIATED WITH OTHER PUBLIC AND PRIVATE PROPERTY

Increase: